Accounting & Budget supervisor

The Work Unit: The Office of STI/HIV/VH is committed to high-quality services, innovative public health practices, and community partnerships. We work to ensure quality and medically accurate STI/HIV/VH-related prevention, care, and treatment services for all people in Colorado. Functions include public health surveillance of STI/HIV/VH; follow-up of people newly diagnosed with an STI/HIV/VH to ensure adequate treatment and referrals to care; access to care, partners’ services, and treatment as appropriate; developing comprehensive prevention programs; and conducting program evaluation to enhance the use of STI/HIV/VH data to direct prevention and care activities. The Office of STI/HIV/VH Fiscal Unit strives to promote the financial integrity, transparency, and operational efficiency of the Office through good stewardship of public resources and providing innovative approaches and solutions to financial operations and challenges. The Office of STI/HIV/VH is committed to disrupting inequities and operates on the belief that all people across the state should have equitable opportunities to live healthy lives. What You Will Be Doing: This position exists to provide supervisory level accounting and budget support to the Office of STI/HIV/VH. This position serves as the supervisor for one Contract Administrator II, one Contract Administrator III, and one Accountant II -position within the Fiscal Services Unit, leading the budget management and grant accounting duties. The position acts as the Budget and Accounting Supervisor with the use of the Colorado Operations Resource Engine (CORE), including interfaces and reconciliations with subsystems. This position manages all federal grant funds received by the Office and ensures compliance with federal and state rules and regulations. The position provides reporting of division financial data including maintaining and reconciling the balances of all schedules; maintaining financial accounts and monthly, quarterly, and annual financial reports; ensures accurate and appropriate expenditures; enters and monitors the division's contractual and operating budgets; tracks and monitors annual costs distributed among funding sources and variable grant periods; develops, revises, issues, and explains financial reports as well as provides General Fund, federal grants, and cash management . This position supervises the contract and procurement activities and contract maintenance performed by the Contract Administrator III. Responsibilities of the position include but not limited to: Regularly update the Office’s budget tracking spreadsheet, analyze expenditure patterns, revenue patterns, and identify and remedy issues as they arise. Collecting personal services expenditure data and adding individual amounts to each employee every month after payroll posts. Estimating full-year expenditures and updating budget projections on a regular basis. Update spreadsheet with new hires, terminations, classification changes, and other changes that impact salary. Update operating expenditures on a regular basis and analyze patterns to determine if budgets need to be adjusted or if allowable changes in cost centers need to be completed. Manages all federal grant funds received by the Office of STI/HIV/VH and ensures compliance with federal and state rules and regulations. Reviews funding and activities to ensure consistency with the grant applications and requirements using the application of known unit procedures, and professional standards. Works with Department accounting and grant accountants to coordinate reconciliations, period/quarter/year-end close activities, clean-up entries, and communication. Recommends and requests updates to coding, prepares grant budget sheets, and creates and maintains grant budgets through the designated grant period. Disseminates, coordinates, and compiles information between the division and legislative staff regarding legislative items, questions and data requests from legislators or their staff. Coordinates within the division for feedback, responses and data and compiles the history of issues and identify the stakeholders. Plan, prioritize, and assign workload, and analyze and monitor workflow and progress to ensure the quality and quantity of work meets standards, deadlines for deliverables, and program goals and objectives. Establish work schedules, and review and approve work time and absences using the automated system. Identify training and developmental needs, and provide training to develop skills. Provide feedback and coaching; write, review, and sign performance plans; evaluate and sign performance evaluations. MINIMUM QUALIFICATIONS: NOTE:

To be considered for this position, your application must clearly demonstrate that you meet one of the following options needed for consideration: OPTION 1: Eight (8) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis). OR OPTION 2 Four (4) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis). AND Graduation from an accredited college or university with a bachelor's degree in accounting, business, business administration, finance, public administration, or closely related field. OR OPTION 3 Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement. AND Two (2) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis). OR OPTION 4 An advanced degree (Master's or Doctorate) from an accredited college or university in accounting, business, business administration, finance, public administration, or closely related field AND Two (2) years of professional experience in budget analysis, budget development and implementation, public or private sector management or administration (including budget formulation, execution and analysis). This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.) *** YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION*** Preferred Qualifications: In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies: Relevant experience with the State of Colorado Experience in a team lead or supervisory role. CORE experience; knowledge of and experience with the Colorado Operations Resource Engine (CORE) or similar governmental. Budgeting experience in a large organization with budget amounts of $50 million or greater. Prior experience supporting, monitoring, and ensuring compliance with Federal and State contracts, grants and funding streams. Knowledge of the Fiscal Rules for Colorado. Conditions of Employment: Pursuant to CDPHE policy, a background check is required for all positions at CDPHE. Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

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