Receptionist
5 days ago
Job Type
Full-time
Description
We are seeking a friendly and professional Receptionist to be the first point of contact for our office. In this role, you will greet and assist visitors, including vendors, customers, and job applicants, ensuring a welcoming and organized front desk experience. You will also manage a multi-line phone system, directing incoming calls efficiently. Additionally, the Receptionist will provide administrative support to keep office operations running smoothly.
Essential Job Responsibilities not limited to:
1. Welcome, assist, and manage the flow of guests, visitors, employees, and callers at The VMC Group.
- Professionally and efficiently administer all incoming telephone calls and redirect; accordingly, takes and delivers messages or transfers calls to voicemail when appropriate.
- Greet guests, visitors, and employees in a professional, friendly, hospitable manner.
- Control visitor access through sign-in sheet, announcement to appropriate party, guest badges.
- Respond correctly and appropriately to inquiries about company services and representatives.
- Records all absences and late arrivals called in to the company voice mailbox.
- Distribute daily calendar reflecting staff activity away from the office/plant.
- Maintain updated data sheets such as floor plans, telephone directories, desk assignments, and office name plates.
- Sort, organize and distribute mail. Coordinate Shipping (FedEx, UPS, etc).
- Distribute faxes received on the main fax line and maintain log of fax activity.
- Prepare files and labels as required.
- Provide secretarial and assistant type duties to Executive staff as needed.
- Arranges for and orders meals for meetings.
- Order Entry of new Purchase Orders to support AAC.
- Placing Amazon Orders - tracking orders and deliveries.
- Ensuring office items are stocked and accessible, such as, post-its, pens, staples.
- Ensuring toiletry items are stocked and available, such as, paper towels, tissues, air freshener.
- Kitchen, Coffee machine, and all appliances are clean, stocked and functioning; schedule service calls if out of order, post out of order signs.
- Restrooms are clean, stocked and functioning.
- Printers are stocked with paper, fix any jams, ensure toner is full, order if/when needed.
- Culture Committee member responsibilities.
Knowledge/Skills/Abilities:
- Proficient in Microsoft Office, particularly Excel and Word, with a typing speed of 60 WPM.
- Strong interpersonal, organizational, and communication skills, with the ability to multitask, prioritize, and work independently.
- Maintains strict confidentiality and demonstrates professionalism.
- Thrives in a fast-paced environment while maintaining accuracy and efficiency.
- Possesses strong character, integrity, and ethical standards.
- Demonstrates a proactive mindset and a strong sense of urgency.
- High School diploma or GED
- 3 years of Receptionist experience
-
Receptionist
4 days ago
Bloomingdale, New Jersey, United States VMC Group Full timeJob Description Job Description We are seeking a friendly and professional Receptionist to be the first point of contact for our office. In this role, you will greet and assist visitors, including vendors, customers, and job applicants, ensuring a welcoming and organized front desk experience. You will also manage a multi-line phone system, directing...
-
Per Diem Receptionist
2 weeks ago
Bloomingdale, New Jersey, United States Health Center at Bloomingdale Full timeThe Health Center at Bloomingdale is committed to providing high-quality healthcare services to our community. We pride ourselves on creating a welcoming and professional environment for our patients and staff. If you are passionate about helping others and thrive in a dynamic setting, we would love to have you join our team. Job Summary: We are looking for...
-
Front Desk Professional
5 days ago
Bloomingdale, New Jersey, United States Vibration Mountings Controls, Inc. Full timeAbout the Role:This is an exciting opportunity for a Front Desk Professional to join our dynamic team at Vibration Mountings Controls, Inc. As the face of our company, you will be responsible for providing exceptional customer service and ensuring a positive first impression.Key Responsibilities:Greet and assist visitors, vendors, customers, and job...
-
Customer Service Liaison
5 days ago
Bloomingdale, New Jersey, United States Vibration Mountings Controls, Inc. Full timeJob Summary:We are seeking a Customer Service Liaison to join our team at Vibration Mountings Controls, Inc. In this role, you will be responsible for providing exceptional customer service and ensuring a positive experience for our clients.Key Responsibilities:Welcome and assist visitors, vendors, customers, and job applicants with professionalism and...
-
Administrative Support Specialist
7 hours ago
Bloomingdale, New Jersey, United States Vibration Mountings Controls, Inc. Full timeThe ideal candidate for this role will possess excellent communication skills, both written and verbal, and be able to work effectively in a team environment. A high school diploma or equivalent is required, along with 3 years of experience as a receptionist.Responsibilities:Greet and welcome visitors, clients, and colleagues in a friendly and professional...
-
Office Manager Assistant
3 hours ago
Bloomingdale, New Jersey, United States Vibration Mountings Controls, Inc. Full timeJob SummaryVibration Mountings Controls, Inc. is seeking a highly skilled and experienced Front Office Coordinator to join our team. The successful candidate will provide exceptional customer service, manage administrative tasks, and maintain a professional work environment.Key Responsibilities:Manage the front desk area, including answering phones, taking...
-
Front Office Coordinator
11 hours ago
Bloomingdale, New Jersey, United States Vibration Mountings Controls, Inc. Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Vibration Mountings Controls, Inc. As the first point of contact for our office, you will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a professional work environment.Key...
-
Front Desk Receptionist
1 day ago
Bloomingdale, Illinois, United States Bear Paddle Services Full timeBear Paddle Swim School is seeking a friendly and organized Front Desk Receptionist to be the welcoming face of our swim school. The Front Desk Receptionist is dedicated to customer service and the needs of families, creating a fun experience, and the ability to provide salesmanship and closing swim lesson sales. The Front Desk Receptionist serves as the...
-
Accounting Operations Assistant
4 days ago
Bloomingdale, Illinois, United States Cadrex Part timeAbout the Role Cadrex Manufacturing Solutions is seeking a part-time Accounting Assistant to support accounting operations. The ideal candidate will possess strong numeracy and analytical skills, with advanced knowledge of Microsoft Office.The primary responsibilities of this role include processing AP vouchers, posting customer payments, maintaining...
-
Administrative Accounting Professional
4 days ago
Bloomingdale, Illinois, United States Cadrex Part timeKey ResponsibilitiesAs a Part-time Accounting Assistant at Cadrex, your key responsibilities will include:Processing AP vouchers and posting customer paymentsMaintaining accurate accounting records and filesReconciling vendor statements and resolving discrepanciesPreparing and distributing reports as neededProviding backup receptionist and AP support as...
-
PRN Therapy Aide
4 weeks ago
Bloomingdale, Illinois, United States PT Solutions Physical Therapy Full timeJob Overview & Responsibilities: Location PT Solutions - Bloomingdale 303 E. Army Trail Road Suite 135 Bloomingdale, IL 60108 Additional Clinic Location: Wheaton PT Solutions Physical Therapy is a physical therapist-owned private practice. With points of service across the US, we work to create authentic connections with our patients to redefine recovery....
-
Accounting Assistant-Part Time
4 days ago
Bloomingdale, Illinois, United States Cadrex Part timeJob Type Part-timeDescriptionOVERVIEWCadrex is searching for a part-time Accounting Assistant to support accounting operations by filing, running software programs, entering accounts payables & receivables. Supports other Cadrex departments by performing administrative tasks such as filing documents, organizing electronic files, and sorting & assembling...
-
Accounting Assistant-Part Time
3 weeks ago
Bloomingdale, Illinois, United States Cadrex Part timeJob Type Part-time Description OVERVIEW Cadrex is searching for a part-time Accounting Assistant to support accounting operations by filing, running software programs, entering accounts payables & receivables. Supports other Cadrex departments by performing administrative tasks such as filing documents, organizing electronic files, and sorting & assembling...
-
Retail Sales Associate
7 days ago
Bloomingdale, Illinois, United States European Wax Center Full timeEUROPEAN WAX CENTER, BLOOMINGDALE 358 W Army Trail Road Bloomingdale, IL 60108 As a Retail Sales Associate at European Wax Center, Bloomingdale - you will use your expertise to ensure every moment is an opportunity for confidence We seek a special person who are friendly, passionate about the beauty industry, committed to delighting our guests and having fun...