Litigation Assistant

6 hours ago

Los Angeles, United States Novate Legal Search Full time

About the job Litigation Assistant

The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial

support requiring in-depth knowledge of legal practice processes. This position supports a team of

attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the

need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys

and clients while managing administrative functions.

ESSENTIAL FUNCTIONS

Manage physical and electronic files, including processing, updating, locating, and reviewing

documents from various software platforms, such as data uploading, keyword searching, and

other tasks defined by the team.

Draft shells for pleadings, discovery, motions, declarations, and proposed orders.

Demonstrate the ability to generate table of contents and authorities.

Prepare and file pleadings correspondence, including e-file of state and federal documents.

Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.

Create deposition binders, mediation binders, hearing binders, and trial binders.

Organize case files, including correspondence, pleadings, and discovery motions, ensuring

quality control.

Coordinate multiple office functions, including calendaring, scheduling court reporters,

depositions, mediations, and arbitrations.

Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as

requested.

Proofread and redline documents, correspondence, and memoranda to ensure accuracy,

including grammar, spelling, punctuation, and syntax.

Prepare reports, tables, and Excel documents as needed for assignments.

Prioritize, coordinate, and manage legal work assignments using available firm support, such as

file clerks, copy services, new business intake, and finance.

Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or

process improvements.

Input and edit attorney time entries using the firms software and confirm appropriate client

and matter association.

Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing,

and editing proformas and compiling appropriate documentation for inclusion with the final

invoice to clients.

Other duties as assigned.

QUALIFICATIONS

4+ years of relevant experience as a legal secretary and 3 + years in litigation preferred.

Bachelors degree preferred.

Proficient in Microsoft Office Word, Outlook, and Excel records management software and

general office equipment.

Knowledge of iManage, ProLaw, or related software is desired.

Proficient knowledge of various related filing requirements with state and federal entities.

Excellent communication skills verbal and written are required.

Strong organizational skills and attention to detail, with the ability to organize, prioritize, and

complete simultaneous assignments with minimal supervision.

Ability to establish effective working relationships throughout the Firm.

Ability to type with speed and accuracy.

Ability to maintain confidentiality.

Must be able to pass a background check.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee regularly requires using hands or fingers, handling

or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods

at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk,

or hear. The employee must be able to lift to 15 pounds. This job requires close vision, distance vision,

and the ability to adjust focus.

WORKING CONDITIONS

This job is primarily in an indoor office environment with varying noise levels. There may be different

degrees of temperature. The employee may be interrupted from time to time.

WHAT WE OFFER OUR EMPLOYEES

401(k) plan

Health, Dental, and Vision

Aflac

Employer paid life and accidental death & dismemberment benefit up to $25,000.

Holiday Pay

Vacation, Sick Time, and 2 Floating Holidays

Full-Time at 37.5 hours per week (7.5 hours/day)

Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and

Anniversaries Celebrations and much more.

Package Details

WHAT WE OFFER OUR EMPLOYEES

401(k) plan

Health, Dental, and Vision

Aflac

Employer paid life and accidental death & dismemberment benefit up to $25,000.

Holiday Pay

Vacation, Sick Time, and 2 Floating Holidays

Full-Time at 37.5 hours per week (7.5 hours/day)

Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and

Anniversaries Celebrations and much more.

  • Litigation Assistant

    5 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Company Overview:Adams & Martin Group is a dynamic and growing firm specializing in municipal litigation and transactional real estate matters. We are seeking an experienced and dedicated Litigation Secretary to join our small yet close-knit office.Job Description:The successful candidate will provide comprehensive secretarial support to a team of five...

  • Litigation Assistant

    2 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    Litigation Secretary/AssistantAre you a proactive and detail-oriented Litigation Secretary looking for your next big opportunity? Join a prestigious AmLaw insurance defense and litigation firm that values your expertise, organizational skills, and drive. You'll support 2-3 accomplished attorneys in a fast-paced, high-performance environment where your...

  • Litigation Assistant

    5 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    Litigation Secretary/AssistantAre you a proactive and detail-oriented Litigation Secretary looking for your next big opportunity? Join a prestigious AmLaw insurance defense and litigation firm that values your expertise, organizational skills, and drive. You'll support 2-3 accomplished attorneys in a fast-paced, high-performance environment where your...

  • Litigation Assistant

    7 days ago

    Los Angeles, United States Consultative Search Group Full time

    Very prestigious national law firm seeks a Litigation Assistant to join their dynamic team. The Litigation Assistant will be primarily responsible for assisting attorneys with all aspects of litigation including discovery, pleadings, court filings, and trial preparation in State and Federal Courts. In addition, you will maintain Compulaw and Outlook...

  • Litigation Assistant

    2 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    !!MUST HAVE LEGAL/LITIGATION EXPERIENCE TO APPLY AND BE CONSIDERED!! We are actively seeking an experienced Litigation/Legal Assistant to join our Los Angeles team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in a small office, have attention to detail, and the ability to get along and work well with a...

  • Legal Assistant

    1 week ago

    Los Angeles, California, United States Wilson Elser - Business & Legal Professionals Full time

    Job SummaryWe are seeking a talented Legal Assistant - Litigation to join our team at Wilson Elser - Business & Legal Professionals. In this role, you will work closely with our litigation team to support case preparation, document review, and court proceedings. If you are a detail-oriented and organized individual with a passion for litigation, we encourage...

  • Litigation Assistant Specialist

    5 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    We are a full-service law firm seeking an Entry-Level Litigation Assistant/Paralegal to join our elite team. The ideal candidate will possess a bachelor's degree and have a strong interest in litigation support.This is a fantastic opportunity for career growth and professional development, offering a competitive salary package, comprehensive benefits, and a...

  • Litigation Administrative Assistant

    2 days ago

    Los Angeles, California, United States Strategic Employment Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Litigation Assistant/Secretary to join our team. As a Litigation Assistant, you will provide administrative support to our litigation team, ensuring the smooth operation of our legal cases.About the CompanyStrategic Employment Partners is a premier Technology Recruiting and Placement firm...

  • Litigation Assistant

    13 hours ago

    Los Angeles, United States AGG Legal Staffing Full time

    !!MUST HAVE LEGAL/LITIGATION EXPERIENCE TO APPLY AND BE CONSIDERED!! We are actively seeking an experienced Litigation/Legal Assistant to join our Los Angeles team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in a small office, have attention to detail, and the ability to get along and work well with a...

  • Santa Monica Litigation Assistant

    6 hours ago

    Los Angeles, United States Adams & Martin Group Full time

    Santa Monica full-service law firm seeks talented Litigation Assistant to join their culture-based law firm. Litigation Assistant must have at least 3 years of CA civil litigation experience. Litigation Assistant will support numerous attorneys practicing commercial litigation defense and will be responsible for administrative & litigation support....

  • Santa Monica Litigation Assistant

    4 days ago

    Los Angeles, United States Adams & Martin Group Full time

    Santa Monica full-service law firm seeks talented Litigation Assistant to join their culture-based law firm. Litigation Assistant must have at least 3 years of CA civil litigation experience. Litigation Assistant will support numerous attorneys practicing commercial litigation defense and will be responsible for administrative & litigation support....

  • Santa Monica Litigation Assistant

    3 hours ago

    Los Angeles, United States Adams & Martin Group Full time

    Santa Monica full-service law firm seeks talented Litigation Assistant to join their culture-based law firm. Litigation Assistant must have at least 3 years of CA civil litigation experience. Litigation Assistant will support numerous attorneys practicing commercial litigation defense and will be responsible for administrative & litigation support....

  • Litigation Assistant

    6 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    !!MUST HAVE LEGAL/LITIGATION EXPERIENCE TO APPLY AND BE CONSIDERED!!We are actively seeking an experienced Litigation/Legal Assistant to join our Los Angeles team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in a small office, have attention to detail, and the ability to get along and work well with a fun...

  • Litigation Assistant

    6 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    !!MUST HAVE LEGAL/LITIGATION EXPERIENCE TO APPLY AND BE CONSIDERED!!We are actively seeking an experienced Litigation/Legal Assistant to join our Los Angeles team. A collaborative and flexible work environment necessitates the ability to adapt to multiple roles in a small office, have attention to detail, and the ability to get along and work well with a fun...

  • Litigation Assistant

    4 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    Job Opportunity: Sr. Litigation Secretary/Assistant Join the Los Angeles office of a prestigious law firm and provide critical support for attorneys handling complex public law cases. Key Responsibilities: Provide administrative and secretarial support to multiple attorneys Draft, format, and proofread legal documents, including TOC/TOA tables Coordinate...

  • Litigation Assistant

    1 day ago

    Los Angeles, United States J.R. Berry Search Group, Inc. Full time

    Litigation Assistant ($65k-$75k)Are you a skilled and organized legal professional ready to bring your expertise to a thriving law firm? A flourishing practice in West Los Angeles is seeking a Litigation Assistant to join their team (remotely!). In this role, you’ll provide critical support in litigation matters, including:Providing administrative support...

  • Litigation Assistant

    3 hours ago

    Los Angeles, United States J.R. Berry Search Group, Inc. Full time

    Litigation Assistant ($65k-$75k)Are you a skilled and organized legal professional ready to bring your expertise to a thriving law firm? A flourishing practice in West Los Angeles is seeking a Litigation Assistant to join their team (remotely!). In this role, you’ll provide critical support in litigation matters, including:Providing administrative support...

  • Litigation Assistant

    5 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    Job Opportunity: Sr. Litigation Secretary/AssistantJoin the Los Angeles office of a prestigious law firm and provide critical support for attorneys handling complex public law cases.Key Responsibilities:Provide administrative and secretarial support to multiple attorneysDraft, format, and proofread legal documents, including TOC/TOA tablesCoordinate...

  • Litigation Assistant

    5 days ago

    Los Angeles, United States AGG Legal Staffing Full time

    Job Opportunity: Sr. Litigation Secretary/AssistantJoin the Los Angeles office of a prestigious law firm and provide critical support for attorneys handling complex public law cases.Key Responsibilities:Provide administrative and secretarial support to multiple attorneysDraft, format, and proofread legal documents, including TOC/TOA tablesCoordinate...

  • Courtroom Assistant

    4 days ago

    Los Angeles, California, United States Multinational Law Firm Full time

    About the RoleThis is an exciting opportunity to join our dynamic litigation team at Multinational Law Firm. As a Litigation Assistant, you will play a vital role in supporting our attorneys in preparing for trials, depositions, and client meetings.Responsibilities:Litigation Support: Assist with the preparation and filing of pleadings and other court papers...