Litigation Assistant

7 days ago

Los Angeles, California, United States Novate Legal Search Full time

About the job Litigation Assistant

The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial

support requiring in-depth knowledge of legal practice processes. This position supports a team of

attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the

need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys

and clients while managing administrative functions.

ESSENTIAL FUNCTIONS

Manage physical and electronic files, including processing, updating, locating, and reviewing

documents from various software platforms, such as data uploading, keyword searching, and

other tasks defined by the team.

Draft shells for pleadings, discovery, motions, declarations, and proposed orders.

Demonstrate the ability to generate table of contents and authorities.

Prepare and file pleadings correspondence, including e-file of state and federal documents.

Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.

Create deposition binders, mediation binders, hearing binders, and trial binders.

Organize case files, including correspondence, pleadings, and discovery motions, ensuring

quality control.

Coordinate multiple office functions, including calendaring, scheduling court reporters,

depositions, mediations, and arbitrations.

Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as

requested.

Proofread and redline documents, correspondence, and memoranda to ensure accuracy,

including grammar, spelling, punctuation, and syntax.

Prepare reports, tables, and Excel documents as needed for assignments.

Prioritize, coordinate, and manage legal work assignments using available firm support, such as

file clerks, copy services, new business intake, and finance.

Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or

process improvements.

Input and edit attorney time entries using the firms software and confirm appropriate client

and matter association.

Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing,

and editing proformas and compiling appropriate documentation for inclusion with the final

invoice to clients.

Other duties as assigned.

QUALIFICATIONS

4+ years of relevant experience as a legal secretary and 3 + years in litigation preferred.

Bachelors degree preferred.

Proficient in Microsoft Office Word, Outlook, and Excel records management software and

general office equipment.

Knowledge of iManage, ProLaw, or related software is desired.

Proficient knowledge of various related filing requirements with state and federal entities.

Excellent communication skills verbal and written are required.

Strong organizational skills and attention to detail, with the ability to organize, prioritize, and

complete simultaneous assignments with minimal supervision.

Ability to establish effective working relationships throughout the Firm.

Ability to type with speed and accuracy.

Ability to maintain confidentiality.

Must be able to pass a background check.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee regularly requires using hands or fingers, handling

or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods

at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk,

or hear. The employee must be able to lift to 15 pounds. This job requires close vision, distance vision,

and the ability to adjust focus.

WORKING CONDITIONS

This job is primarily in an indoor office environment with varying noise levels. There may be different

degrees of temperature. The employee may be interrupted from time to time.

WHAT WE OFFER OUR EMPLOYEES

401(k) plan

Health, Dental, and Vision

Aflac

Employer paid life and accidental death & dismemberment benefit up to $25,000.

Holiday Pay

Vacation, Sick Time, and 2 Floating Holidays

Full-Time at 37.5 hours per week (7.5 hours/day)

Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and

Anniversaries Celebrations and much more.

Package Details

WHAT WE OFFER OUR EMPLOYEES

401(k) plan

Health, Dental, and Vision

Aflac

Employer paid life and accidental death & dismemberment benefit up to $25,000.

Holiday Pay

Vacation, Sick Time, and 2 Floating Holidays

Full-Time at 37.5 hours per week (7.5 hours/day)

Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and

Anniversaries Celebrations and much more.

  • Litigation Assistant DTLA

    6 days ago

    Los Angeles, California, United States HERS Advisors Full time

    HERS Advisors has partnered with a growing full-service law firm in Downtown Los Angeles, California (hybrid) who has an immediate need for a Litigation Administrative Assistant to support three Partners.Responsibilities for Litigation Administrative Assistant:Open, maintain and close client files.Organize and maintain filing and retrieval systems.Assist in...

  • Litigation Assistant Specialist

    4 days ago

    Los Angeles, California, United States Novate Legal Search Full time

    About the RoleAs a seasoned Litigation Assistant, you will be responsible for providing top-notch support to our litigation practice group in Los Angeles. With 5-10 years of experience in a similar role, you will excel in this position if you are a resourceful and team-oriented individual with strong communication skills.Key Responsibilities:• Organize...

  • Litigation Legal Assistant

    3 days ago

    Los Angeles, California, United States Matura Farrington Full time

    Premier international law firm is seeking a strong Litigation Legal Secretary / Assistant to join their Los Angeles headquarter office. The ideal candidate will have substantial civil litigation defense experience, be familiar with e-filing in state/federal courts, calendaring, TOC/TOA, and various legal administrative duties. If you are a strong Legal...

  • Litigation Legal Assistant

    4 days ago

    Los Angeles, California, United States Matura Farrington Full time

    Premier international law firm is seeking a strong Litigation Legal Secretary / Assistant to join their Los Angeles headquarter office. The ideal candidate will have substantial civil litigation defense experience, be familiar with e-filing in state/federal courts, calendaring, TOC/TOA, and various legal administrative duties. If you are a strong Legal...

  • Litigation Legal Assistant

    6 days ago

    Los Angeles, California, United States Matura Farrington Full time

    Premier mid-sized law firm is seeking a strong Litigation Legal Secretary / Assistant to join their Los Angeles office. The ideal candidate will have substantial civil litigation defense experience, be familiar with e-filing in state/federal courts, calendaring, TOC/TOA, and various legal administrative duties. If you are a strong Legal Secretary/Assistant...

  • Litigation Administrative Assistant

    3 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Job DescriptionAdams & Martin Group is seeking a litigation assistant to join our team. The successful candidate will provide administrative and litigation support for our attorneys in various areas of practice, including education, labor & employment, corporate, and civil litigation.Detailed ResponsibilitiesCourt filings, calendaring, drafting and...

  • AmLaw Litigation Assistant

    1 week ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Prominent Century City law firm seeks talented Litigation Secretary/Assistant to join their firm. Litigation Assistant/Secretary should have at least 2 years of civil litigation experience. Litigation Assistant/Secretary will support complex litigation & transactional attorneys. Bachelor's degree is strongly preferred. Duties include travel arrangements,...

  • Litigation Legal Assistant

    2 weeks ago

    Los Angeles, California, United States Admiral Staffing Inc. Full time

    Are you ready to advance your career in media and entertainment litigation? We are seeking a highly skilled Legal Secretary to join our dynamic Litigation Practice Group in Century City. In this pivotal role, you will provide comprehensive administrative support to attorneys specializing in high-stakes media and entertainment cases, ensuring seamless...

  • Litigation Legal Assistant

    2 weeks ago

    Los Angeles, California, United States D3 Search Full time

    D3 Search is actively seeking a mid-level Litigation Legal Assistant candidate for a well-established and highly respected CA-based law practice located in Los Angeles, CA (90071).Position Title:Litigation Legal AssistantNote: 2.5+ yrs. relevant litigation/legal experience is highly preferred.Location/Map:Los Angeles, CA (90071)Employment Status:Full-time...

  • Business & Entertainment Litigation Assistant

    7 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Santa Monica full-service law firm seeks talented Litigation Assistant to join their culture-based law firm. Litigation Assistant must have at least 3 years of CA civil litigation experience. Litigation Assistant will support numerous attorneys practicing commercial litigation defense and will be responsible for administrative & litigation support....

  • Litigation Legal Assistant

    2 weeks ago

    Los Angeles, California, United States D3 Search Full time

    D3 Search is actively seeking a mid-level Litigation Legal Assistant candidate for a well-established and highly respected CA-based law practice located in Los Angeles, CA (90071). Position Title: Litigation Legal Assistant Note: 2.5+ yrs. relevant litigation/legal experience is highly preferred. Location/Map: Los Angeles, CA (90071) Employment...

  • Mid-Wilshire Litigation Assistant

    2 weeks ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Prominent Mid-Wilshire law firm seeks talented Litigation Assistant to join their team. Litigation Assistant must have at least 3 years of civil litigation experience with strong computer skills and previous experience using document management platforms. Litigation Assistant will provide administrative and litigation support for a few attorneys in the areas...

  • Mid-Wilshire Litigation Assistant

    4 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    Prominent Mid-Wilshire law firm seeks talented Litigation Assistant to join their team. Litigation Assistant must have at least 3 years of civil litigation experience with strong computer skills and previous experience using document management platforms. Litigation Assistant will provide administrative and litigation support for a few attorneys in the areas...

  • IP Litigation Assistant

    5 days ago

    Los Angeles, California, United States The Los Angeles County Bar Association - LACBA Full time

    **Job Opportunity: Intellectual Property Litigation Assistant**CBIZ has been retained by a top law firm to assist in their search for an experienced Intellectual Property Litigation Assistant to join their west Los Angeles office.This role offers a great opportunity to gain experience with a leading law firm, working on a hybrid schedule that requires 4 days...

  • Litigation Legal Assistant

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    About the Company - Boutique law firm are currently seeking a talented and driven Litigation Assistant with 5-10 years of experience to join our litigation practice group at our Los Angeles office. About the Role - You will excel in this role if you:Have 5-10 years of experience in a similar Litigation Assistant roleAre a resourceful, team-oriented...

  • Litigation Legal Assistant

    2 weeks ago

    Los Angeles, California, United States Matura Farrington Full time

    A well-established national law firm is seeking a Litigation Legal Assistant to join its Los Angeles branch office. This role supports attorneys and paralegals in handling litigation matters, including case management, court filings, scheduling, and trial preparation. The ideal candidate will have a strong understanding of state and federal court procedures,...

  • Commercial Litigation Assistant

    3 days ago

    Los Angeles, California, United States White & Case Full time

    Job Description:We are seeking a highly skilled and detail-oriented Commercial Litigation Assistant to join our team at White & Case. As a member of our litigation department, you will be responsible for providing exceptional support to our attorneys and clients in commercial litigation matters.Your primary responsibilities will include reviewing new matters...

  • Litigation Legal Assistant

    1 day ago

    Los Angeles, California, United States Matura Farrington Full time

    A well-established national law firm is seeking a Litigation Legal Assistant to join its Los Angeles branch office. This role supports attorneys and paralegals in handling litigation matters, including case management, court filings, scheduling, and trial preparation. The ideal candidate will have a strong understanding of state and federal court...

  • Civil Litigation Administrative Assistant

    7 days ago

    Los Angeles, California, United States Adams & Martin Group Full time

    We are seeking a Civil Litigation Administrative Assistant to support our attorneys in civil litigation matters. The ideal candidate will have at least 3 years of CA civil litigation experience and be familiar with the litigation process.The successful candidate will be responsible for administrative tasks, such as document preparation and organization, as...

  • Civil Litigation Assistant Professional

    3 days ago

    Los Angeles, California, United States D3 Search Full time

    Job DescriptionThe Civil Litigation Assistant Professional is responsible for providing administrative support to senior litigators in a well-established law practice. Key responsibilities include preparing and filing court documents, managing calendars, and maintaining attorney files.ResponsibilitiesSupport attorneys in civil and commercial litigation...