Human Resources Coordinator

3 weeks ago

Charlotte, United States The Amenity Collective Full time

POSITION OVERVIEW

As the Human Resources Coordinator you will contribute to the HR Department of The Amenity Collective by providing day-to-day support for the organization. The HR Coordinator will assist the HR team with administrative tasks; such as, maintain employee records in Workday, issue standard offer letters and background checks, assist lead admins and new hires with onboarding and offboarding, etc. You are expected to be the go-to person for answering any questions about paid time off, benefits, self service Workday tasks and more.

ESSENTIAL RESPONSIBILITIES

  • Performs customer service functions by answering employee requests and questions.
  • Understand and adapt to constantly changing state and federal employment laws.
  • Build trust amongst employees, lead administrators, management + colleagues / actively protect confidential information.
  • Send offer letters and background checks, provide confirmation that new hires are cleared.
  • Authorizes Forms I-9, verifies I-9 documentation and maintains I-9 files.
  • Actively oversee and maintain onboarding tasks in Workday for hires. Report back to local office administrators and managers regarding outstanding tasks that must be completed within the new hires first week of work.
  • Partner with the IT department to ensure the new hire is set up for success on their first day (ex. Ensure a company email address has been created, google groups have been assigned if applicable, technology has been distributed, access to systems have been granted, etc.)
  • Support and lead orientations for new hires.
  • Review and maintain up to date job descriptions.
  • Administer employee recognition programs such as updating Employee Anniversaries on the Intranet and sending ecards on employees Birthdays.
  • Assist HR Director with documenting and organizing employee relations cases.
  • Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
  • Assists with processing of terminations.
  • Schedules meetings and interviews as requested by the director of HR.
  • Files documents into appropriate employee files.
  • Assists or prepares correspondence as requested.
  • Perform additional responsibilities as assigned; including, but not limited to, administrative functions, special projects, and more.

SKILLS AND ABILITIES

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Working understanding of human resource principles, practices and procedures.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Google Suite, Microsoft Office Suite or related software.
  • Experience using a HCM system.

EDUCATION AND EXPERIENCE

  • Bachelor's degree in human resources or related field and/or equivalent experience.
  • One to two years related experience is preferred.
  • SHRM-CP credential is appreciated.

PHYSICAL REQUIREMENTS

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

NOTE

The specific examples in each section are not intended to be all-inclusive, they represent the typical elements and criteria considered necessary to perform. Other job-related duties may be assigned and could require work outside of duties listed. This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; at will employment remains.

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