Records Specialist

5 months ago

Elgin, United States Elgin Community College Full time

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8am-7pm Monday through Thursday, 8am-4pm Friday up to 25 hours per week

Rate of Pay:

This position is a grade 13 with a minimum hourly rate of $20.84 and a mid-point of $27.79. Salary offer will be commensurate with the education/experience, in alignment with the College's compensation philosophy, and the current CBA, if applicable.

FLSA Status:

Non-exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of moderate difficulty by providing operational guidance for the Registration and Records office while focusing on records processing functions. Work is distinguished by the ability processes all ECC transcripts as well as providing support for the other records functions including the online grading process. General supervision is received by the assigned supervisor.

Required Knowledge, Skills & Abilities:

  1. Bachelor's degree (BA/BS) from four-year college or university or equivalent combination of training and experience.
  2. Good knowledge of higher education structure including accreditations and institution types.
  3. Considerable skills in collaborating effectively with cross-functional teams.
  4. Considerable skills in researching and analyzing information to determine course equivalencies.
  5. Considerable skills in verbal and written communication.
  6. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
  7. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
  8. Working skills in customer service.
  9. Working skills to support others of all skill levels in the use of technology
  10. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  11. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  12. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs.

Desired Knowledge, Skills & Abilities:

Essential Duties:

    1. Oversee the online grading process. Provide notice to faculty regarding the collection, and processing for mid-term enrollment verification/grades and final grades, as well as all grade changes; generate grade reports to students; generate, distribute and follow up on grade related reports. Advise faculty how to use online grading process through AccessEcc and communicate all changes in policy or procedures. Data entry including, but not limited to, Advanced Placement (AP) and College Level Examination Program (CLEP) scores, SAT score import, articulated high school credit and proficiency credit
    2. Responsible for processing auto completer process. Assist with graduation processing including evaluation, certification, and notification. Assist with commencement activities including but not limited to: organization of regalia, lineup order and walking cards, pre-ceremony line up and announcements, platform party order, organization of ushers and execution of ceremony. Work special events including, but not limited to, new employee orientation, college night, new student orientation and graduation.
    3. Assist students with information in person, phone and computer. Assist students with records questions or help with our website when they call in, by email, live chat, etc. Research, analyze and resolve student issues related to student records. Assist with the ongoing Records module testing, updates, enhancements, data cleanup and issue resolution
    4. Order, process and deliver transcripts using all methods as needed. Scan and retrieve documents related to student records and other records related activities.
    5. Process enrollment verification letters for reasons including but not limited to military recruiting, immigrations and high schools.
    6. Ensure the collection, recording, maintaining and reporting of student records within FERPA guidelines; e.g. grades, registration data, transcripts, applications, midterm verification, updating student history files, and athletic eligibility. Process Solomon amendment requests. Records related projects, as assigned.
    7. Collaborating with admissions, registration, records, testing, and health profession departments to recommend and implement process improvements. Responsible for coding students admitted to health professions programs.
    8. Serve as back up for transcript specialist and registration, as needed.
    9. Maintains required training, licensure and/or certifications
    10. Maintains confidentiality of privileged information and adheres to applicable privacy laws
    11. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
    12. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
    13. Adheres to department guidelines for attendance and punctuality

Other Duties:

  1. Ability to work a flexible schedule, which includes days/evenings/weekends as needed by the department.
  1. Perform other job-related duties as assigned which pertain to the job description.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 10/19/2023. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/26/2023 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

  • Parts Specialist

    4 weeks ago

    Elgin, Illinois, United States McGrath Honda Elgin Full time

    Job Title: Parts SpecialistJob Summary:We are seeking an experienced Parts Specialist to join our team at McGrath Honda Elgin. The successful candidate will be responsible for assisting customers with parts, maintaining records of special-order parts, and working closely with parts and service management.Key Responsibilities:Assist customers with parts and...

  • Safety Specialist

    4 days ago

    Elgin, Illinois, United States FleetPride Full time

    FleetPride DC Safety Specialist RoleFleetPride is the largest distributor of heavy-duty truck and trailer parts in the U.S. We're looking for a skilled Safety Specialist to join our team at our Distribution Center. As a Safety Specialist, you will work closely with DC leadership and employees to support and enforce policies that protect employees and...

  • Quality Assurance Specialist

    4 weeks ago

    Elgin, Illinois, United States The Reserves Network Inc Full time

    Job Title: Quality Assurance SpecialistJob Summary:The Reserves Network Inc is seeking a Quality Assurance Specialist to join their team. As a Quality Assurance Specialist, you will be responsible for ensuring the quality of products in a medical manufacturing facility.Key Responsibilities:Conducting incoming inspections of raw materials based on ISO...

  • Dental Care Specialist

    4 weeks ago

    Elgin, South Carolina, United States The Vail Agency Full time

    We are seeking a highly skilled Associate Dentist to contribute to the growth and success of our dental practice at The Vail Agency. As a key member of our team, you will be responsible for providing exceptional patient care, performing diagnostic and preventative dentistry, and collaborating with our in-house specialists.Key Responsibilities:Diagnose and...

  • Traveling Radiology Specialist

    4 weeks ago

    Elgin, Illinois, United States GetMed Staffing, Inc. Full time

    Job Title: Traveling Radiology SpecialistJob Summary:GetMed Staffing, Inc. is seeking a skilled Radiology Specialist to join our team of healthcare travelers. As a CT Technologist, you will be responsible for assisting our client with their radiology needs. This is a 13-week assignment with a 40-hour workweek, 10-hour shifts, and night...

  • Pool Maintenance Specialist

    4 weeks ago

    Elgin, Illinois, United States America's Swimming Pool Company Full time

    Pool Maintenance SpecialistAt America's Swimming Pool Company, we're seeking a skilled Pool Maintenance Specialist to join our team. As a key member of our pool service team, you'll be responsible for providing exceptional on-site pool cleaning and maintenance services to our valued customers.Key Responsibilities: Manage a swimming pool route, ensuring...

  • Parts Specialist

    5 months ago

    Elgin, United States McGrath Honda Elgin Full time

    McGrath Honda of Elgin is looking to hire an experienced Parts Counterman/Specialist to join our growing team. If you are a team player looking for a fun and fast paced working environment - We'd love to hear from you! Duties Include Assist customers with parts Assist service department and technicians Maintain records of special-order parts Work closely...

  • Nurse Care Specialist

    4 weeks ago

    Elgin, Illinois, United States Regency Integrated Health Services Full time

    Job SummaryWe are seeking a skilled and compassionate Nurse Care Specialist to join our team at Regency Integrated Health Services. As a key member of our healthcare team, you will play a vital role in ensuring the highest quality of care for our residents.Key ResponsibilitiesAssist in the provision of quality care that promotes the physical, mental, and...

  • Nurse Specialist

    4 weeks ago

    Elgin, Illinois, United States Ascension Full time

    Job SummaryWe are seeking a skilled Nurse Specialist to join our team at Ascension. As a key member of our surgical team, you will be responsible for delivering high-quality patient care in the operative setting.ResponsibilitiesDeliver Professional Nursing Care: Provide compassionate and personalized care to patients undergoing surgical procedures.Perform...

  • Temporary Registration Specialist

    4 weeks ago

    Elgin, United States Elgin Community College Full time

    Temporary Registration Specialist Job no: 495090 Position Type: Temporary Location: Elgin, IL Experience Level: Entry-Level Categories: Contingent & Temporary, Office Support Role: Temporary Registration Specialist About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer...

  • HVAC Specialist

    1 month ago

    Elgin, Illinois, United States Sacon Full time

    Job SummaryWe are seeking a skilled HVAC Specialist to join our team at Sacon. The ideal candidate will have experience in commercial HVAC system installations, trouble shooting, and modifying existing systems.The successful candidate will be responsible for assisting the Sacon HVAC Division in all new HVAC system installations, as well as servicing and...

  • Warehouse Logistics Specialist

    4 weeks ago

    Elgin, Illinois, United States NTN Bearing Full time

    Job SummaryAs a Warehouse Logistics Specialist at NTN Bearing, you will play a critical role in ensuring the safe and efficient production of quality products. Your primary responsibility will be to move parts through the production process, checking for quality and ensuring that all materials are properly stored and maintained.Key ResponsibilitiesLoading...

  • Printer Repair Specialist

    4 weeks ago

    Elgin, Illinois, United States Ageatia Technology Consultancy Services Full time

    Job Summary:At Ageatia Technology Consultancy Services, we are seeking a skilled Printer Repair Specialist to join our team. As a key member of our service team, you will be responsible for repairing and maintaining a wide range of printers, from mobile handheld devices to large commercial printers.Key Responsibilities:Perform basic tasks associated with...

  • Radiology Imaging Specialist

    4 weeks ago

    Elgin, Illinois, United States Advocate Aurora Health Full time

    Job Summary:As a Radiology Imaging Specialist at Advocate Aurora Health, you will play a vital role in delivering high-quality patient care through the operation of x-ray equipment and the performance of diagnostic procedures. Your expertise will be essential in producing radiographs of designated body parts as ordered by physicians, adhering to infection...

  • Diagnostic Imaging Specialist

    1 week ago

    Elgin, Illinois, United States Planet Healthcare Full time

    Planet Healthcare is currently seeking a skilled Diagnostic Imaging Specialist to join their team for a 13-week assignment in Elgin, Illinois.About the OpportunityThis exciting travel job offers a unique chance to work with a reputable healthcare organization and contribute to the delivery of high-quality patient care.Job DescriptionSpecialty: CT...

  • Autism Intervention Specialist

    4 days ago

    Elgin, Illinois, United States Newline Behavioral Solutions Full time

    Job OverviewWe are seeking a highly skilled Registered Behavior Technician to join our team at Newline Behavioral Solutions.Salary: $60,000 - $80,000 per year (based on location and experience)Job DescriptionAs an Autism Intervention Specialist, you will work under the supervision of a Board Certified Behavior Analyst to implement behavior intervention plans...

  • Baby Imaging Specialist

    1 month ago

    Elgin, Illinois, United States Cranial Technologies Full time

    About Cranial TechnologiesCranial Technologies is a pioneering company dedicated to researching, diagnosing, and treating plagiocephaly, a condition affecting thousands of babies worldwide. With a proven track record of success, we're the go-to experts in this field.Job SummaryWe're seeking an enthusiastic and tech-savvy Baby Imaging Specialist to join our...

  • Customer Operations Specialist

    6 days ago

    Elgin, United States Corporate Resources of Illinois Full time

    Customer Operations Specialist – Elgin, IL$22 - $25 per hour plus full benefits, PTO and more!Since our establishment in 1971, we have been committed to not only providing the finest medical devices possible, but also advancing the way healthcare is provided. We offer a wide range of devices and instruments to aid in the prevention, diagnosis, and...

  • DC Safety Specialist

    6 months ago

    Elgin, United States FleetPride Full time

    FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today! The Safety Specialist, reporting to Sr. Mgr. EHS & Compliance, works with DC leadership, and employees to support and enforce...

  • Medical Laboratory Specialist

    4 weeks ago

    Elgin, Illinois, United States Actalent Full time

    Job Title: Medical Laboratory Specialist - Third ShiftJob DescriptionDeliver high-quality test results by operating general chemistry equipment, performing manual methods, and utilizing laboratory instruments. Analyze and organize work by matching computer orders with specimen labeling, sorting specimens, checking labeling, logging specimens, and arranging...