Records Specialist

4 months ago

Elgin, United States Elgin Community College Full time

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8am-7pm Monday through Thursday, 8am-4pm Friday up to 25 hours per week

Rate of Pay:

This position is a grade 13 with a minimum hourly rate of $20.84 and a mid-point of $27.79. Salary offer will be commensurate with the education/experience, in alignment with the College's compensation philosophy, and the current CBA, if applicable.

FLSA Status:

Non-exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of moderate difficulty by providing operational guidance for the Registration and Records office while focusing on records processing functions. Work is distinguished by the ability processes all ECC transcripts as well as providing support for the other records functions including the online grading process. General supervision is received by the assigned supervisor.

Required Knowledge, Skills & Abilities:

  1. Bachelor's degree (BA/BS) from four-year college or university or equivalent combination of training and experience.
  2. Good knowledge of higher education structure including accreditations and institution types.
  3. Considerable skills in collaborating effectively with cross-functional teams.
  4. Considerable skills in researching and analyzing information to determine course equivalencies.
  5. Considerable skills in verbal and written communication.
  6. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
  7. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
  8. Working skills in customer service.
  9. Working skills to support others of all skill levels in the use of technology
  10. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  11. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  12. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs.

Desired Knowledge, Skills & Abilities:

Essential Duties:

    1. Oversee the online grading process. Provide notice to faculty regarding the collection, and processing for mid-term enrollment verification/grades and final grades, as well as all grade changes; generate grade reports to students; generate, distribute and follow up on grade related reports. Advise faculty how to use online grading process through AccessEcc and communicate all changes in policy or procedures. Data entry including, but not limited to, Advanced Placement (AP) and College Level Examination Program (CLEP) scores, SAT score import, articulated high school credit and proficiency credit
    2. Responsible for processing auto completer process. Assist with graduation processing including evaluation, certification, and notification. Assist with commencement activities including but not limited to: organization of regalia, lineup order and walking cards, pre-ceremony line up and announcements, platform party order, organization of ushers and execution of ceremony. Work special events including, but not limited to, new employee orientation, college night, new student orientation and graduation.
    3. Assist students with information in person, phone and computer. Assist students with records questions or help with our website when they call in, by email, live chat, etc. Research, analyze and resolve student issues related to student records. Assist with the ongoing Records module testing, updates, enhancements, data cleanup and issue resolution
    4. Order, process and deliver transcripts using all methods as needed. Scan and retrieve documents related to student records and other records related activities.
    5. Process enrollment verification letters for reasons including but not limited to military recruiting, immigrations and high schools.
    6. Ensure the collection, recording, maintaining and reporting of student records within FERPA guidelines; e.g. grades, registration data, transcripts, applications, midterm verification, updating student history files, and athletic eligibility. Process Solomon amendment requests. Records related projects, as assigned.
    7. Collaborating with admissions, registration, records, testing, and health profession departments to recommend and implement process improvements. Responsible for coding students admitted to health professions programs.
    8. Serve as back up for transcript specialist and registration, as needed.
    9. Maintains required training, licensure and/or certifications
    10. Maintains confidentiality of privileged information and adheres to applicable privacy laws
    11. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
    12. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
    13. Adheres to department guidelines for attendance and punctuality

Other Duties:

  1. Ability to work a flexible schedule, which includes days/evenings/weekends as needed by the department.
  1. Perform other job-related duties as assigned which pertain to the job description.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 10/19/2023. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/26/2023 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

  • Records Management Specialist

    3 weeks ago

    Elgin, Illinois, United States Elgin Community College Full time

    Job Title: Registration and Records SpecialistCompany: Elgin Community CollegeAbout ECC: Elgin Community College is dedicated to supporting over 9,000 learners, fostering an inclusive environment for all. The institution values its employees, who are integral to achieving the college's mission, and provides opportunities for professional development,...

  • Records Management Specialist

    3 weeks ago

    Elgin, Illinois, United States Elgin Community College Full time

    Job Title: Registration and Records SpecialistCompany: Elgin Community CollegeAbout ECC: Elgin Community College is dedicated to providing an inclusive environment for over 9,000 students. The institution values the contributions of its employees, fostering professional development, offering competitive benefits, and recognizing achievements.Work Schedule:...

  • Records Management Specialist

    4 weeks ago

    Elgin, Illinois, United States Elgin Community College Full time

    Job Title: Registration and Records SpecialistCompany: Elgin Community CollegeAbout ECC: Elgin Community College is dedicated to supporting over 9,000 learners and fosters an inclusive environment for all. Our staff are integral to achieving the college's mission, and we provide a setting that encourages professional development, competitive benefits, and...

  • Records Specialist

    2 weeks ago

    Elgin, Illinois, United States Elgin Community College Full time

    About Elgin Community CollegeElgin Community College is a leading institution of higher education, serving over 9,000 students at various stages of their educational journeys. Our college prides itself on fostering a welcoming campus environment where every individual feels valued. As an employer, we strive to create a positive work environment through...

  • Assembly Specialist

    2 weeks ago

    Elgin, Illinois, United States Peoplelink Staffing Solutions Full time

    Job SummaryWe are seeking a skilled Assembly Specialist to join our team at Peoplelink Staffing Solutions. As an Assembly Specialist, you will be responsible for performing intricate hand-sewing tasks on bovine tissue heart valves using specialized equipment and techniques.Key Responsibilities:Assembly and Quality Control: Perform assigned steps in the...

  • Parts Specialist

    4 days ago

    Elgin, Illinois, United States McGrath Honda Elgin Full time

    {"title": "Parts Specialist", "description": "Key ResponsibilitiesAs a Parts Specialist at McGrath Honda Elgin, you will be responsible for assisting customers with parts, supporting the service department and technicians, maintaining records of special-order parts, and working closely with parts and service management. You will also be responsible for...

  • Parts Specialist

    2 weeks ago

    Elgin, Illinois, United States McGrath Honda Elgin Full time

    McGrath Honda Elgin is seeking an experienced Parts Counterman/Specialist to support our growing team. The ideal candidate will possess strong communication skills, a strong work ethic, and computer proficiency. Key responsibilities include assisting customers with parts, supporting the service department and technicians, maintaining records of special-order...

  • Medical Support Specialist

    2 weeks ago

    Elgin, Illinois, United States Ascension Full time

    About the RoleWe are seeking a dedicated and compassionate Medical Support Specialist to join our team at Ascension Living. As a key member of our healthcare team, you will play a vital role in providing exceptional care to our residents.As a Medical Support Specialist, you will work closely with our Registered Nurses and Licensed Practical/Vocational Nurses...

  • Financial Operations Specialist

    4 days ago

    Elgin, Illinois, United States Burning Tree Programs Full time

    Job Function:The Financial Operations Specialist position provides critical support to the CEO with daily duties. The ideal candidate will possess strong organizational and time management skills, as well as excellent communication skills both verbally and in writing.Key Responsibilities:Maintain accurate and up-to-date financial records by establishing...

  • Strategic Sourcing Specialist

    4 weeks ago

    Elgin, Illinois, United States The LaSalle Group Full time

    Our client, a prominent organization in the engineering and architectural innovation sector, is seeking a Procurement Specialist to support their expanding operations. This position provides the opportunity to engage with key stakeholders and involves responsibilities in strategic sourcing, supplier evaluation, and contract oversight. If you are enthusiastic...

  • Procurement Specialist

    4 weeks ago

    Elgin, Illinois, United States SureStaff LLC Full time

    Job OverviewSURESTAFF is actively seeking a Procurement Specialist to support our operations. In this role, you will be tasked with gathering information and maintaining records to create purchase orders for the acquisition of materials and services. You will also monitor price fluctuations that affect product costs and oversee the inventory management...

  • Medical Support Specialist

    1 week ago

    Elgin, Illinois, United States Ascension Full time

    About Our CommunityAt PMG - Elgin Medical Associates, part of Ascension Living, we strive to provide a supportive and inclusive environment for our residents. Our community offers a range of services and amenities designed to promote independence and well-being.Job SummaryWe are seeking a skilled Medical Support Specialist to join our team. As a Medical...

  • Travel Nurse RN

    2 weeks ago

    Elgin, Illinois, United States Host Healthcare Full time

    Job Title: Travel Nurse RN - CVOR SpecialistJob Type: Travel NursingLocation: Elgin, IllinoisJob Description:Host Healthcare is seeking a skilled Travel Nurse RN - CVOR Specialist to join our team. As a Travel Nurse RN - CVOR Specialist, you will be responsible for providing high-quality patient care in a fast-paced Cardiovascular Operating Room...

  • Medical Support Specialist

    2 weeks ago

    Elgin, Illinois, United States Ascension Full time

    About Ascension LivingAt Ascension Living, we're dedicated to providing exceptional care and services to seniors in our communities. Our mission is to help our residents live healthier, happier lives at every age and stage.We're a national nonprofit senior living provider with over 10,000 adults living in our 40+ senior living communities across 12 states....

  • Nurse Specialist

    1 day ago

    Elgin, Illinois, United States Elgin ISD Full time

    Job SummaryWe are seeking a skilled and compassionate Nurse Specialist to join our team at Elgin ISD. As a key member of our school health services team, you will play a vital role in promoting the health and well-being of our students.ResponsibilitiesProvide direct care to students using professional assessment skills, individualized healthcare plans, and...

  • Medical Specialist in Psychiatry

    2 weeks ago

    Elgin, Illinois, United States State of Illinois Full time

    Job SummaryThe State of Illinois is seeking a highly skilled Physician Specialist Option C to join our team at the Elgin Mental Health Center. As a medical specialist in psychiatry, you will provide services to mentally ill patients and maintain compliance with certification standards and accreditation requirements.Key ResponsibilitiesPractice as a medical...

  • IT Support Specialist

    4 days ago

    Elgin, United States IW Technologies Full time

    Job SummaryWe are seeking a highly skilled and experienced IT Support Specialist to join our team at IW Technologies. The successful candidate will be responsible for providing technical support and maintenance for our company's hardware and software systems.Key ResponsibilitiesProvide technical support and maintenance for hardware and software...

  • Ultrasound Imaging Specialist

    4 weeks ago

    Elgin, Oklahoma, United States Connections Healthcare Staffing Full time

    Position OverviewThe Ultrasound Imaging Specialist will deliver high-quality ultrasound services in a timely manner across various patient settings.Key Responsibilities- Conduct ultrasound examinations while ensuring patient comfort and safety.- Verify patient and procedural details prior to examinations.- Educate patients and their families about the...

  • Field Construction Specialist

    3 weeks ago

    Elgin, South Carolina, United States Rekor Systems Inc Full time

    Rekor Systems Inc - Field Construction Specialist Job DescriptionRekor Systems Inc is a prominent global leader in intelligent infrastructure solutions, focusing on public safety, transportation management, and urban mobility sectors. Our cutting-edge technology converts raw data into actionable insights, improving roadway safety and operational efficiency...

  • Parts Specialist

    3 months ago

    Elgin, United States McGrath Honda Elgin Full time

    Job DescriptionJob DescriptionMcGrath Honda of Elgin is looking to hire an experienced Parts Counterman/Specialist to join our growing team. If you are a team player looking for a fun and fast paced working environment - We'd love to hear from you!Duties IncludeAssist customers with partsAssist service department and techniciansMaintain records of...