HR Clerk

2 months ago

Visalia, United States Family HealthCare Network Full time
Job Description

Description of Primary Responsibilities
  1. Responsible for maintenance of employee personnel, and medical/leave of absence scanned files.
    • Scans and organizes files and documents in the correct file.
  2. Assists with new hire processing.
    • Conducts all required pre-employment verifications and processing using checklist.
    • Submits Network Access requests and announces new hire roster.
    • Enters new hire information in the HR system following procedure and meeting deadlines.
  3. Responsible for non-employee processing and tracking.
    • Makes sure contracts are active and on file for non-employee/extern before processing.
    • Conducts orientation and submits Network Access requests.
    • Enters non-employee information in the HR system following procedure and meeting deadlines.
  4. Responsible for the exit interview process for employees who voluntarily resign.
    • Schedules exit interview meeting and prepares necessary paperwork.
    • Meets with the employee to distribute final check and paperwork and to gather FHCN equipment, keys, and badges.
    • Sends request to terminate network access.
  5. Tracks and sends renewal of license reminders, I-9 documentation reminders, department orientation and competency reminders, PPD and CPR renewal notifications for employees and non-employees.
    • Follows procedure and meets deadlines.
  6. Responsible for performing various data entry duties.
    • Follows procedures and meets deadline for entering PPD, CPR, department orientation, competencies, licenses, benefit enrollment, and other data as assigned.
  7. Responsible for assisting the team with department clerical duties and event coordination.
    • Books meeting rooms.
    • Submits purchase orders.
    • Processes employee personal information changes.
    • Prints employee and non-employee badges.
    • Responds to verification of employment requests.
    • Assists with audits as assigned.
    • Monitors HR inbox and eFax. Distributes correspondence to appropriate HR team member.
    • Assists employees with HR related questions or refers them to appropriate HR team member.
  8. Responsible for assisting with Employee Recognition programs.
    • Assists with annual Tenure Awards.
    • Completes Employee of the Month and Year processes.
    • Creates monthly anniversary cards.
  9. Assists with the clerical processing of leaves of absences.
    • Prepares leave of absence packets.
    • Mails all leave related correspondence.
    • Updates and maintains leave of absence report.
    • Responds to supervisor follow up questions on return to work statuses.
    • Sends notification emails to Supervisors and IS.
    • Prepares and formats leave of absence report for daily distribution to Payroll.
  10. Performs other duties as assigned.
Description of Primary Attributes

Professional & Technical Knowledge:
  1. Must possess a high school diploma or General Educational Development (GED) certificate.
  2. Job duties require specific knowledge of Human Resources processes and practices, typically learned on the job or through training.
Technical Skills:
  1. Ability to prepare basic correspondence and simple reports in Microsoft Word.
  2. Ability to use Microsoft Excel to create tables and simple displays of information.
  3. Ability to create basic presentations in Microsoft PowerPoint.
Licenses & Certifications: None required.

Communications Skills:
  1. Job duties require the employee to effectively communicate routine or non-technical information to co-workers and others.
  2. Effectively communicates written information (including electronic correspondence) and verbal presentations.

Physical Demands: The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit and use repetitive hand movement to type and grasp. The employee is frequently required to stand or walk; and occasionally lift and/or move up to 20 pounds.

Pay Scale:

Min Hourly Rate: $21.00

Max Hourly Rate: $28.60

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