Residency Program Coordinator

2 weeks ago

San Jose, United States CareerBuilder Full time

Residency Program Coordinator II

As Mount Sinai grows, so does our legacy of caring

Located in the heart of Miami Beach, overlooking the breathtaking intracoastal waterway, Mount Sinai Medical Center is dedicated to providing exceptional health care to our diverse community enhanced through innovation, technology, teaching, and research.

Mount Sinai is South Florida's largest private independent not-for-profit hospital with 672 beds, and a tight-knit community of more than 4,000 employees.

We provide world-class care:
Named one of America's 250 Best Hospitals for 2020 and 2021 by Healthgrades, positioning Mount Sinai among the top 5% of hospitals in the nation for overall clinical excellence.
A pioneer in innovative medical research in areas such as cardiology, cancer, memory disorders and pulmonary diseases
The BEST cardiac surgery survival rate in Florida
A new seven-story Surgical Tower with 154 all-private rooms and patient centered technology promotes an exceptional patient experience

Position Responsibilities:

1. Downloads Electronic Residency Application Service (ERAS) applications and establishes procedures with program director for review and screening of applications.

2. Interacts with doctors, fellows, administrators and institutional and regulatory agencies to ensure correct placement of resident physicians.

3. Acts as liaison between residents and program directors, residents and faculty and program director and Graduate Medical Education (GME) personnel.

4. Responsible for updating program and resident records through the Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System to ensure compliance with departmental policies and procedures and residency/fellowship program requirements such as preparing summaries of resident training for each resident who just graduated. Also, updates trainee information for organizations requesting it.

5. Inputs current resident and fellow data into GME track.

6. Schedules and monitors semi-annual review of residents with Program Director and Associate Program Director. Responsible for the residency management system MyEvaluations, which includes resident evaluations, conference scheduling and attendance, entering ACGME milestones as well as maintaining compliance with all other ACGME requirements.

7. Reconciles annual budget forecast to be fiscally responsible for residency. Processes expenditures from resident education fund.

8. Prepares with Program Director requests for additional house staff funding to institutional officials.

9. Ensures compliance with ACGME policies and procedures pertaining to their program for GME Review Committees to prepare for ACGME site visits.

10. Develops action plans for correction of areas of noncompliance as identified by the internal review, Residency Review Committee (RRC) site visit, and/or other mechanisms with Program Director.

11. Maintain accurate and complete program files in compliance with institutional records retention

policies for current residents and alumni.

12. Ensures resident and fellow certifications are up-to-date to remain complaint with ACGME and institutional requirements.

13. Prepares annual and weekly rotation schedules for program and provides biweekly report to GME office for payroll purposes.

14. Coordinates student rotational experiences within the training program.

15. In conjunction with Marketing team, updates MSMC medical education website platform with current information on training programs, deadlines, contact information and match numbers.

16. Maintains and participates in annual surveys (AMA-FREIDA, webADS, etc.) and develops statistical information related to house staff and Graduate Medical Education.

17. Assists Vice President and Program Director with preparation of periodic ACCME accreditation reports.

18. Responsible for the organization of the resident library and teaching materials, as well as ordering new educational materials.

19. Effectively and efficiently supports residency programs with 20 or more residents.

Qualifications:

Healthcare or hospital office experience desired

Excellent oral and written communication skills; ability to type with accuracy; ability to work independently in a structured and organized manner.

High school diploma or equivalent.Bachelor's degree desired.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:
Health benefits
Life insurance
Long-term disability coverage
Healthcare spending accounts
Retirement plan
Paid time off
Tuition reimbursement
Employee assistance program
Wellness program

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