Senior Procurement and Grants Manager

3 weeks ago

Roxbury Crossing, United States City of Boston Full time
Overview:
Under the direction of the Director of Administration and Finance, the Senior Procurement and Grants Manager is responsible for the procurement functions and grant administration functions of the Boston Centers for Youth and Families (BCYF) and performs all duties related to procurement and grant administration and other duties as required.

Responsibilities:

Responsibilities as to Procurement:

  • Oversees the procurement function for the Boston Centers for Youth & Families (BCYF).
  • Responsible for being the primary contact for City Procurement for the department, including supplying specifications, assistance in the bidding/RFP process as requested, and contract execution.
  • Adheres to all procurement laws including 30B.
  • Works with all staff to develop specifications for supplies equipment and service contracts.
  • Assists and implements procedures to promote efficiency and improved performance, including cost control programs.
  • Supports the Director of Administration and Finance in maintaining a mission-driven and healthy budget.
  • Tracks, updates, and shares accurate monthly financial reports in clear and user-friendly formats with the Director of Administration and Finance and team members to make sure team members adhere to the approved budget and deliver on promised programs and activities.
  • Maintains strong communication (verbal and written) with the Director of Administration and Finance and Commissioner, so that they are abreast of any changes needed to make to the budget throughout the year.
  • Plans, coordinates, and facilitates information sessions with staff to review any changes from procurement, auditing, and other fiscal concerns.

Responsibilities as to Grant Administration:

  • Oversees BCYFs current grant opportunities; responsible for the overall management and oversight of departmental grants to ensure project success and compliance.
  • Coordinates all grant applications with the Citys grant management department and adheres to City Council policy for accept and expend awards.
  • Sets up Grants and their respective account line items budgets.
  • Tracks and monitors all grant expenditures and coordinates with the budget office for expenditure transfers for financial tracking purposes and alters budget as necessary.
  • Monitors and adheres to timelines and deadlines for grant delivery, completion, and reporting, including coordination with partner agencies for grant compliance.
  • Provides technical assistance to grant requesters elsewhere in the department.
  • Evaluates procurement and grant business practices and make recommendations.
  • Prepares financial and management reports in the procurement and grant and other related duties.
  • Oversees the reimbursement of the Department of Early Education and Child Care voucher program at the City Hall Childcare including attending EEC portal trainings, and data entry.
  • Supervises grant administration staff.
  • Performs related work as required.
Minimum Entrance Qualifications:
  • At least four (4) years of full-time, or equivalent part-time, experience in office administration or management, accounting, and financial reporting with a concentration in basic accounting and record keeping.
  • A bachelors degree in business administration, public administration, or business management from an accredited college or university is preferred and may be substituted for two (2) years experience.
  • Demonstrated and proven organizational skills for compliance and reporting purposes.
  • A broad knowledge of procurement, supplier management, and contract/grant administration is required.
  • Past experience with Massachusetts General Laws (MGL) chapter 30B procurement laws preferred.
  • Past experience with grant management is preferred.
  • Ability to communicate effectively orally and in writing; to collect and analyze financial data; to prepare reports with findings and recommendations.
  • Ability to establish and maintain effective working relationships with colleagues, vendors, employees in other departments, and external agencies.
  • Demonstrated ability with software such as Microsoft Office, including Word and Excel.
  • Proficiency in software such as PeopleSoft BAIS Financials is strongly preferred.
  • Ability to exercise good judgment and focus on detail as required by the job.

CORI/SORI Check Required

BOSTON RESIDENCY REQUIRED

Terms:
Union/Salary Plan/Grade: SENA/MM5/Grade 09

Hours per week: 35

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