Sr. Secretary

Position Title:Sr. Secretary (Reg FT)

Department: Dean of Student Development

Campus: Boyce Campus

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote WorkOption:Fully In-Person

Work Hours (for hourly positions): Monday-Friday, 8:30 am - 4:30 pm. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: SEIU E - $18.38

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0140

Job Open Date:6/27/2024

Job Close Date: 8/16/2024

General Summary: Performs a variety of administrative secretarial duties for a major campus department or division, which may include preparation of complex correspondence, reports, advertisements and news releases, developing filing systems and other analytical assignments.

Job Specifications:
Educationand Experience: High school diploma or GED plus three years of relevantexperience gained through previous job related training or education.

Certifications/Licensures: N/A.

Skills/Abilities Requirements: Should possess excellent interpersonal skills in interfacing with faculty, staff and students. Ability to multitask while effectively communicating CCAC policy and procedures to students and their Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent.Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Ability to travel to perform work duties at any campus or center location within the CCAC system. Required to have regular and timely attendance.

Physical Requirements, IfApplicable: Must be able to work in a general office environment with the ability tosit for at least 2 hours without interruption.

Job Duties: 1. Provides quality customer serviceto both internal and external customers.
2.Prepares complexcorrespondence, reports and other documentation.
3.Develops andmaintains complex filing systems for confidential materials.
4.Interfaces withstudents, faculty, staff and outside agencies to exchange information,provide policy interpretation and provide initial assistance in resolvingcomplaints.
5.Arranges forconferences and special events which include preparing agenda, designingbrochures and programs, overseeing registration and scheduling facilities andresources.
6. Prepares and maintains budgetary and other financialinformation and investigates discrepancies.
7.In addition to the above described job duties, you mayperform the following duties as specific to your department as indicatedbelow:
Academic Area:Compiles payrollfor employees and part-time personnel; room scheduling; create, edit, andcancel course sections; full-time faculty workloads and adjunct contractletters; takes, transcribes, and distributes minutes of various managementand faculty-involved meetings; tracking of required faculty job duties suchas Appendix L, class attendance, grade submission, I-grade contracts,contract letters, workload forms, portfolios, attendance at college events;purchase requisitions and vouchers
Admissions: Admissionspaperwork processing (transcripts, acceptance letters, applications).
Student Development:Compiles payrollfor employees and part-time personnel; takes and transcribes minutes ofmanagement meetings.
Financial Aid: PHEA state awardgrants, review reports, reconciliation process.
8.Perform allduties in accordance with applicable laws, collective bargaining agreements,board policies and administrative regulations and directives.
9.Performs other clerical duties related to specific/unique needs of thedepartment.
10. Performs other related duties asrequired or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

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