Project Manager

4 days ago

Orlando, United States Exponents Insta USA Inc Full time

Position: Project Manager

This profile requires to coordinate of various projects such as tradeshows, events, conferences, and other customer-related events. The project manager will oversee the project and coordinate with other cross functional teams and implement schedules and timelines.

Tasks / activities/ responsibilities

  • Plan, coordinate, and execute every aspect of a project build for a tradeshow or event
  • Maintain all project-related tracking documents and communicate any changes to internal team or external vendors.
  • Create and implement project schedules and issue deadlines
  • Guide and ensure consistency of client vision/ line drawing/color rendering for each project.
  • Work in project management software Exhibit Force to track the progress and manage details of each specific project.
  • Oversee project plans and schedules for multiple projects and assure that all deadlines are met
  • Lead, manage and supervise and provide direction to contractors and vendors.
  • Document add-ons or overages so that the account manager can bill the client.
  • Reviews their own QC books for all their projects
  • Helps and oversees their projects get packed
  • Works with Shipping department on the piece count and deadlines
  • Makes manifest and saves in the job
  • Take pictures and saves them in job
  • Make sure a copy of the set-up prints is packed with each job.
  • Make sure we have all the hardware and materials for each job
  • Make sure the supervisor has everything they need for the show 3 days beforehand
  • Update any changes or corrections on setup prints
  • Closes out jobs and keeps track of all the adhoc additional cost
  • Send schedule, updates, and pictures to the Internal Stakeholders for all projects that week
  • Schedule and meet with the supervisor to go over the job
  • Make sure we have all furniture, tvs, cleaning supplies, and hardware for the job
  • Purchase items that need to be purchased for each project
  • Additional responsibilities may be assigned.
  • Travel to the show sites on a need basis as decided by the management

Key result areas

  • Responsible for 100% prebuilt of exhibits in-house and communicate with internal/ external team to ensure the project schedule is met as per agreed timelines
  • Responsible for ensuring the project is built, packed, and shipped as per project drawings
  • Responsible of sharing prebuilt pictures with the client and getting approval from the client before shipping

Qualifications for Project Manager

  • Bachelor's degree in Project management / PMP Certification
  • 5+ Years experience
  • Strong analytical skills
  • Excellent eye for detail

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