Buyer (4195)

Reporting to the Hub Procurement Manager, the Buyer will identify and drive site cost reduction opportunities together with different stakeholders and in alignment with regional category strategies. He or she will collaborate with the site to align the spend with the designated suppliers for the Indirect category. This role has the responsibility of supporting Category Strategy implementation in the region to maintain all relevant supplier documentation in the systems.

• Secure an optimized and stable SRM (Supplier Relationship Management) to the manufacturing sites while maintaining a strong link and alignment with the other members of the site Procurement Team and Regional Category management
• SRM includes, but not limited to: RFx, Sourcing, Contracts, On-Boarding, KPI's, Pricing
• Provide supporting tasks and activities to the entire Source-to-Contract (S2C) area in alignment with business needs and expectations
• Lead and develop processes and procedures, suggest methods to update, simplify, and enhance site procurement processes, procedures, and technologies in alignment with Procurement Hub Manager.
• Continuously seek opportunities to optimize the total cost of ownership (TCO) while working closely with key stakeholders at the site and support the implementation of the regional category strategies.
• Work closely with internal and external stakeholders to meet the needs of the Strategic Vision and requirements of the facility or business.
• Other tasks and responsibilities assigned by Procurement Hub Manager.
  

Procurement Strategy Support

• Identify and drive site cost reduction opportunities together with different stakeholders and in alignment with regional category strategies
• Collaborate with the site to align the spend with the designated suppliers for Indirect category.
• Support Category Strategy implementation in the region and together with Purchasing Specialists to maintain all relevant supplier documentation in the systems.
  

Internal Stakeholder Management

• Gather and understand the business requirements of the site and communicate them within the procurement organization (Category managers)
• Be the main interface and first point of escalation to the site management; Act as the main point of contact for site Management and participate in site management meetings. Work with the regional Indirect team to align on priorities and activities for the sites.
• Help drive standardization in products, services, and processes.
  

Supplier Relationship Management

• Manage indirect categories of supplier claims directly with the supplier with alignment from Regional Category Managers
  

Price & Condition Management

• Secure and monitor contract compliance for site specific raw materials, packaging, and indirect categories.
• Responsible for supplier selection and negotiating site-specific contracts aligned with external spend policy for areas outside the scope of Regional Category Managers
• Achieve Procurement targets established in the annual plan
• Ensuring proper information/documentation for annual blanket purchase orders, such as but not limited to quotes, contracts, rate cards, insurance
• Actively participate in local STT (spend transparency team) meetings
  

Performance Evaluation

• Manage supplier claims as well as supplier evaluations of the plant according to Ahlstrom tools and procedures.
• Give feedback and supporting documentation on supplier performance and contract compliance to the category managers regularly.
• Provide spend analysis and benchmarking for local suppliers
  

Master Data Support

• Actively monitor supplier base and mitigate third-party risk
• Actively support pricing accuracy
  

P2P Administration

• Approve indirect POs above 5k in the system
• On-board new suppliers through approved process
• Collaborate with Finance to resolve discrepancies
• Collaborate with Finance to manage Supplier DPO (Days Payable Outstanding) on a quarterly basis, along with implementing process improvements where DPO is not reflective of payment terms (where applicable)
  

Process Support

• Provide assurance for contracts execution.
• Maintain database of supplier evaluations, contracts, pricing agreements and claims per global policy
• Lead and develop procurement operations, processes, and procedures within the site to secure good quality sustainable supply
• Engage and motivate internal stakeholders to operate according to procurement policies, processes, and procedures
• Act as a procurement ambassador and actively contribute to the development of the procurement capabilities and skills in the site
• Manage ISO audits and internal audits for Indirect category
• Manage supplier consignment audits (where applicable)
• Utilize approved tools to track cost savings, cost avoidance and opportunities
• Generate performance metrics, as required
• Back-up support for plant(s) Sourcing Specialist, Buyer/Planner, Tactical Buyer, as needed
  

Project Support

• Lead site related projects in alignment with the category strategies and CAPEX instructions and facilitate requests for quotations
• Support and implement best practice in sourcing of Capex investments