Construction Project Coordinator

3 weeks ago


Spokane, United States K2 Staffing, LLC Full time

Summary

Our client is a highly sought-after, stable, and prestigious General Contractor

home-based in San Diego, but with a presence in Eastern Washington State ( Spokane, WA ). They are currently in immediate need of a

Commercial Construction

Project Coordinator

, who has worked in the construction space in the past

. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members.

This individual must be organized,sociable, energetic and motivated with good oral and written communication skills. Duties & Responsibilities

Distribute project bid requests to subcontractors.

Make phone calls to check the status of subcontractor bids during the bid process.

Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process.

Organize bid RFI’s from subcontractors for project management.

Manage the collection and organization of subcontractor bids.

Follow up with subcontractors via phone and email to receive bids and answer bid related questions.

Assist in managing subcontractor database.

Manage, monitor and process submittals and RFI’s.

Resolve discrepancies by collecting and analyzing information.

Take meeting notes

Gather quotes from subcontractors and material suppliers.

Maintain plan list and project contact lists

"Slip sheet” plan revisions manually and electronically

File and document control

Send, track and receive subcontracts and subcontractor insurance

Manage electronic project documents to share-file site

Work with government agencies to pull permits

Work with subcontractors to assemble billings and obtain the correct paper work

Prepare close out document packages

Provide assistance and support for Project Management

Notary

Manage Global Directory for Procore

AIA Subcontract Template Updates

AIA Owner Template Updates

Reference to Governing State Retention & Lien Period Limits

Updating Global Project List

Project Management:

Project Directory Maintenance (Assigning Notification and Distr. Groups)

Flag Flow Down Requirements from Owner Contract to Subcontracts

RFI Posting to Procore (After PM Review)

RFI Log follow up w/ Arch. / Engineer

Create Submittal Log in Procore

Request subcontractor submittals from subs.

Submittal Posting to Procore (After PM Review)

Submittal Log follow up w/ Arch. / Engineer

Plan Overlays to Changes in Updated Plans from Architect

Sub; Vendor Request for Pricing; Follow Up

Owner Change Orders: Prepare, Issue, & CollecT

Prepare drafts of Owner Billings

Owner Billings: Issue & Track

Cost Plus Audit Preparation

Fund Control

Cost Coding Material Supplier Invoices

Cost Coding DCI Labor Timecards

Final Draft Owner Meeting Minutes

Technical Skills:

Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team.

Qualifications & Requirements

2-4 years of construction administration experience/knowledge is preferred.

High school graduate

Compensation & Schedule

This position is hourly.

Office hours are flexible between 7:00am - 7:30am to 5:00pm.

Compensation is based on a 40hr per week schedule and $17-$22/hour depending on experience.

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