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General Clerk II

2 months ago

Champaign, United States Avalon Business Engineering Services Full time
General Clerk II

Champaign (Champaign Co.)

JOB PURPOSE SUMMARY: The General Clerk specialist will assist a US federal agency by providing clerical and administrative functions. Process, prepare, monitor, track, and maintain documentation. Compile and file documentation. Ensure document accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Assist with the finding and collecting of completed compliance determinations and update database
  • Mail completed determinations
  • Review files to find all applicable determinations
  • Separate determination files by geographic location and confirm file information matches correct locations
  • Convert existing compliance determinations file system to a new file system
  • File, scan documents and create map index of the location of the determinations
  • Utilize mapping software to document locations and create an index
  • Scan existing determination into a pdf file, set up a link to the file and the archived determinations folder
  • Name the file using the designated naming convention and upload files to a shared drive
  • Set up hard copy folder to be placed back into the filing system
  • Check for and compile duplicate determinations
Other:
  • US Citizenship required
  • Submit to an FBI fingerprint check
  • Successful adjudication of a National Agency Check with Inquiries (NACI)
  • Possess and maintain a proper state issued motor vehicle license
EXPERIENCE & QUALIFICATIONS:
    • Stable work history
    • Two (2) years of relevant experience with clerical and administrative tasks
    • Knowledge and experience in general office procedures such as preparing documents and filing tasks
    • Knowledge and experience using a variety of computer hardware and software applications
    • Proficient with Microsoft Office applications, word processing, Adobe Acrobat Professional, and use of internet browsers
    • Ability to learn and use agency-specific applications
    • Knowledge and experience operating small office machinery such as calculators, fax machines, scanners, postage meters, and copy machines
    • Familiarity with certified mail and return-receipt mailing procedures
    • Preferred experience with mapping software or have the ability to learn the application
    • Capable of working independently
    • Demonstrated sense of personal responsibility
    • Attention to detail
    • Positive attitude
    • Must read, write, speak, and understand the English language fluently
    • Knowledgeable of Equal Opportunity and Civil Rights policies
EDUCATION REQUIREMENTS:
  • High School Diploma or equivalent, minimum

Avalon Business Engineering Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.