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Personal Assistant

2 months ago

Costa Mesa, United States TROY Group Full time
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position
Personal Assistant

Location
Costa Mesa CA

Exempt/Non-Exempt
Non-Exempt

Full-Time/Part-Time
Full-Time

Shift
Days

Description

We are seeking a highly organized and responsible Personal Assistant to provide personalized secretarial and administrative support to our Companies owners. The ideal candidate will be comfortable with handling a wide range of administrative and executive support-related tasks including errands, capable of working independently with little or no supervision, and able to handle a wide variety of activities and confidential matters with discretion. This position will spend approximately fifty percent of time working from the owner's home in Newport Beach, CA &/or running errands, with the balance of time in the Company office located in Costa Mesa, CA.

Key Responsibilities:
  • Manage and maintain the owners' schedules, appointments, and travel arrangements.
  • Assist with office administrative tasks including managing an active calendar of appointments, composing and preparing correspondence, ordering and stocking of office supplies, filing and organizing
  • Handle personal errands for the owners such as scheduling and overseeing home maintenance projects, facilitating charitable contributions, mailing packages, clerical work.
  • May act as a point of contact for home maintenance projects and charitable contributions.
  • Prepare and edit correspondence, communications, and other documents.
  • File and retrieve documents and reference materials.
  • Be responsive to emails/requests and provide excellent customer service.
Qualifications:
  • Proven experience as a personal assistant or similar administrative role.
  • Knowledge of office management systems and procedures.
  • Outstanding organizational and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.
  • High School degree and experience as a personal assistant or secretary


This position is currently accepting applications.