Site Administrator

4 weeks ago

Corona, United States Cynet Systems Full time
Job Description:

Responsibilities:
  • Collect, organize, and administrate reports regarding progress.
  • Support with the creation of progress, site, project, and management presentations
  • Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
  • Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
  • Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business.
  • Keep an updated record of client personnel on site.
  • Support the Site team with different reporting needs as may be required.
  • Implement the business processes and engage with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
  • Identify and eliminate waste or non-added value activities within the area of responsibility.
  • Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
  • Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
  • Support/arrange the translation of documents.
  • Keep an updated record of the delivery situation.
  • Send and receive parcels.
  • Administrate living quarters.
  • Administrate site cars and local transportation.
  • Administrate Site offices and facilities.
  • Introduction of personal administration and routines.
  • Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
  • Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
  • Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Candidate-agers.

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