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Travel Clerk II
2 months ago
Job Title: Travel Clerk II
Program: Center for Domestic Preparedness - CDP / Travel
Location: Anniston, AL
US Citizen: Yes
Security Clearance: N/A
Apprio is an innovator of specialized technology and program solutions for the federal health, defense, and homeland security markets. The company provides services in technology transformation, organizational excellence, health IT & solutions, emergency response management, and international development. Apprio delivers the methodologies, discipline and expertise provided by the large integrators, with the cost structure and collaboration offered by smaller firms. Year after year we've grown by 50% or more due to our holistic approach in delivering solutions, thought-leadership, and synergistic teams to address our client's needs.
Job Description:
The Travel Clerk III is responsible for coordinating and securing travel itineraries, add vouchers for reimbursement, and arrangements for all students attending training at the Center for Domestic Preparedness (CDP) and the Noble Training Facility (NTF).
Responsibilities:
- Prepares and place orders for tickets through National Travel. Verifies all ticket information and files appropriately. Reroute to stay within FED travel regs, time requirements, costing, mileage
- Receives and verifies invoices, in order to determine exact ticket costs, reconcile ticket cost for each class
- Creates travel authorizations for each student receiving training. Prepares supporting documentation, and makes changes as required submitting those document in a timely manner to Team Lead for verification
- Creates travel vouchers for each student requesting travel reimbursement. Prepares and presents travel briefings to students to explain in detail, completion of the travel voucher, and the process to submit receipts. Gathers and organizes, verifies all documentation to support proper reimbursement within federal reimbursement guidelines
- Provides students with all necessary documents to prepare for training, including flight itinerary, using the Student Portal and when necessary, email. Uses email and student portal to communicate with student to complete the voucher/reimbursement process.
- Prepares and completes training reconciliations for each class verifying charges in travel management to match with received invoices. Reports to Team Lead/Asst Team in a timely manner for final class credit card reconciliation to be completed.
- Prepares and submits final class documents to verify total numbers.
- Maintains and updates class board, on daily a basis, with current training calendar information
- Accommodate a flexible work schedule to include weekends and evenings, to conduct in-processing briefing...add duties of in processing clerk
- Other duties as assigned
Educational Requirement: High school graduate or GED equivalent required
Required Experience: 0-3 years of experience
Requirement Skillsets:
- Advanced training and/or certification in computer software applications to include Microsoft Office (i.e., Word, Excel, Access)
- Perform detailed tasks under time constraints, while maintaining an organized and clean workspace
- Must possess and exhibit excellent oral and written communication skills
Apprio offers a collegial and supportive environment focused on its greatest assets...its people. With a competitive compensation and benefits program designed to attract, motivate, and develop our people; we pride ourselves on creating a culture of teamwork, client focus, and fun. Our benefits program allows our employees to select the features that make the most sense for their individual and/or dependent(s) needs. Features include medical, prescription drug, dental, vision, disability, retirement savings, and a competitive paid time off program. Apprio is an equal employment opportunity company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
