Non-Profit FT Staff Accountant

1 month ago

Henderson, United States Spread the Word Nevada Full time
Spread the Word Nevada Overview

Spread the Word Nevada (STWN) was formed in February 2001 by Co-Founders Laurie Hartig and Lisa Habighorst.

STWN is dedicated to advancing early childhood literacy by placing books into the homes of children within Nevada's at-risk, low-income communities. Through community collaboration, mentorship, and family partnership programs, Spread the Word Nevada fosters reading and language development opportunities, ultimately leading to brighter academic and economic futures for these children. We are dedicated to changing the lives of at-risk children, one book at a time.

STWN has various programs that support, coordinate, and facilitate the mission to advance childhood literacy. Programs include the Kids-to-Kids program, the Breakfast/Snack Time with Books program, the Books & Buddies program, and the Readers in Training. Currently, the Organization's programs are being implemented, supported, and utilized throughout a continuously growing number of elementary schools throughout the Greater Las Vegas Valley, Washoe County, and Elko County, Nevada.
We are Deeply Committed to Equity & Diversity

STWN strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for children when their Program Directors, Managers, Facilitators, Coordinators, and Volunteers reflect a diversity of backgrounds. Our employees agree that the organization provides a welcoming environment, given their background and identity.

Position Overview:

STWN is looking to hire a highly motivated individual proficient in the best practices of nonprofit financial management and internal controls. The staff accountant will support the Director of Finance and Administration (DFA) in the daily accounting functions to maintain accurate financial records and transactions. The Staff Accountant will reconcile the general ledger and compile data for statements of financial position, financial activity, and other related financial reports. Staff Accountant will prepare all monthly and annual reports and reconciliations for grant programs and ensure timely submission and tracking of grant budget(s). Familiar with and understanding compliance with policies and procedures, including 2 CFR 200 for federal awards. Accurately analyze grant data and implement checks and balances to prevent errors and fraud.

Essential Functions and Responsibilities
  • Enter accounts payable, manage vendor payments, prepare check payments, prepare electronic payments, maintain vendor records
  • Perform daily banking procedures.
  • Health & Ancillary: Monthly downloading Invoice and Coding
  • Enter accounts receivable, post payments, manage collections, follow up on customer and vendor requests
  • Monitor finance@ Email (incl. forwarding emails directing them to relevant staff/departments/Managers)
  • Process, input, and run reports for In-Kind Gifts/Donations.
  • Assist with payroll entry, time sheet maintenance, insurance allocations/updates, and expense reimbursements
  • Perform month-end closing procedures in accordance with the closing schedule, including bank reconciliations and journal entries.
  • Assist in the preparation of internal financial statements by reconciling and analyzing information from the general ledger system
  • Answer accounting and financial questions by researching and interpreting data.
  • Assist management with ad hoc research, projects, and reports
  • Prepare all monthly invoices, project milestones, and annual reports that include reconciliations for grant funding and ensure timely submission and tracking of grant budget(s).
  • Familiar with and understand compliance with policies and procedures, including 2 CFR 200 for federal awards.
  • Accurately analyze grant data and implement checks and balances to prevent errors and fraud.
Other duties related to the fundamental aspects of the Staff Accountant or related positions may be assigned at the discretion of the DFA and CEO.

Education or Experience Requirements
  • A bachelor's degree in accounting, finance, or general business is desired, but an associate's degree in finance or business administration with additional experience will be considered
  • Proven work experience in nonprofit fund accounting or a relevant field is required
  • Thorough knowledge of nonprofit accounting and corporate finance principles and procedures
  • Experience with QuickBooks is required
Requirements/Qualifications
  • Familiarity with an office environment and how the organization operates.
  • Must be proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Must possess the proficient ability to communicate in English in oral and written format.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • A creative mind with the ability to suggest improvements.
  • Knowledge of GAAP financial reporting
  • Strong organizational and analytical skills
  • Strong verbal and written communication skills
  • Strong interpersonal skills required
  • Strong attention to detail and confidentiality
  • Self-starter and strong work ethic
  • Team-player and flexible
  • Available to work extended hours and weekends as needed to meet deadlines
Certificates, Licenses, Registrations
  • Valid Nevada State Drivers' License
  • Current Nevada Drivers Record (w/in 30 days)
Personal Characteristics

Below are some of the qualities an Administrative Assistant will exhibit:
  • Effective communication skills
  • Team player
  • Strong attention to detail
  • Analytical
  • Strong organizational skills
  • Excellent time management
Physical & Mental Demands and Working Conditions: Requirements

The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
  • The position requires travel within the local area to office and business locations to conduct business transactions. This involves exposure to weather conditions, traveling to and from buildings, and operating a vehicle.
  • Must be able to remain stationary when in the office.
  • Frequently communicates with co-workers and clients/visitors in person and over the telephone to answer questions and provide support.
  • Must articulate concepts and ideas clearly, concisely, and accurately.
  • Must assess problems, provide solutions, and use good judgment.
  • Ability to reach with hands and arms, lift up to 25 pounds, climb/balance, stoop/kneel/crouch/crawl, and push/pull file cabinet drawers.
  • Must be able to identify and assess information on computer screens and written reports and documentation and record accurate written and electronic messages and reports.
  • Requires distinguishing letters or symbols and eye/hand coordination.
  • Ability to Comply with the Company Drug and Alcohol Policy as a requirement of a position that could adversely affect the safety of others.
Work Environment: While performing the duties of this job, the employee is occasionally exposed to excessive heat and wet and/or humid outside conditions. Due to working in the office, warehouse, and/or school setting, the noise level in the environment is moderate to high.

Hours: Monday to Friday, 8:00 am to 4:00 pm

Reports to: Director of Finance and Administration

Employment Status: Full-Time

FLSA Status: Exempt

Salary: $50,000 to $52,500 depending on experience

Benefits:
  • Paid Time Off
  • 11 Holidays
  • Health, Dental, Vision, and Volunteer life


Note

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Scheduled hours may change based on business needs. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or safety or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

The Organization is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable.

Must be able to successfully complete a pre-employment background check

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