Project Manager

The Project Manager (PJM) is responsible for effectively managing projects and leading, guiding, and consulting clients. The PJM supports the Program Manager in operational planning of programs, manages multiple aspects on programs, and acts as the secondary client contact. Additionally, the PJM may coordinate site inspection planning and ancillary meeting management. Compensation $57,000 to $65,000 annually Work Location Hybrid with Tuesday and Wednesday in our Schaumburg, IL office Client Functions as secondary client contact and works diligently to develop a strong relationship with internal and client teams Consults with client to determine goals, needs, objectives, expectations, and budget of the program under the leadership of the Program Manager; ability to lead, guide, and consult the client Is a resource to the client for program development; functions as an essential part of the team by managing projects involved in the planning process Builds valuable knowledge about the industry to provide the client with creative and compelling concepts Assesses the style of the client and their preferred communication mode and adapts accordingly Schedules, facilitates, and creates required documentation for client planning calls and debrief meetings to evaluate program results Program Operations Support program logistics which may include site selection, room sets, audio visual, food & beverage, entertainment, dcor, signage, exhibits & tradeshows, etc. Manages gift and communication campaigns/mailers against pre?set budget from program design through fulfillment Is responsible for production and quality check of all written attendee communication pieces for website, confirmation letters, mailings, etc. using both internal and external resources Assists in the development of program specification documents to ensure operational details are provided to the on?site team Files, updates, and maintains all information in SharePoint program folders during pre?program planning and post program debrief Prepares staff uniforms, program documents, and travel staff information for on?site Facilitates printing and shipping for programs from office warehouse Is accountable for successful project outcomes, which can include travel to execute project Budget And Financial Management Process contracts, invoices, expenses, and check requests Provide client/Program Manager with accurate budget estimates per event and ensure post event billing reflects these estimates Provides final billing reconciliation and supporting documents for applicable projects Assists with cost?savings, billing, invoicing, and profitability Assist with tracking and reconciling all expenses, ensuring expenses are within budget Leadership Seek feedback, absorb, and act in the spirit of continuous personal development Be a sought?after partner by building trust with clients, internal team, and external partners Establishes, communicates, and monitors all timelines and budget parameters Works with all internal departments for the successful execution of the projects, such as: Travel Services, Creative Services, Technology Services, Registration Services, Merchandise, and Finance Gathers, shares, and applies learnings for continuous process improvement Can adapt and work successfully with any client, partner, and program Performs Other Duties As Assigned Working Conditions Ability and willingness to work extended workdays and possible weekends Accessible during acceptable working hours identified per project/program Travel may be required to oversee projects through execution Frequent use of a computer and other office equipment Ability to lift 20 lbs Frequent sitting, standing, and walking Ability to adhere to hybrid office policy Qualifications Bachelors Degree, preferably in Business, Hospitality, Event Planning, or a combination of education and work experience required, preferably in event planning Experience in pharma meeting planning or healthcare?related event management is a plus, including HCP interactions or compliance processes Proficiency in Microsoft Word, Excel, and PowerPoint Knowledgeable in Microsoft Teams, SharePoint, One Drive, Zoom and other collaboration tools Must be able to behave in a manner that reflects our organizations Vision and Core Beliefs Must possess excellent interpersonal skills to be able to provide superior customer service and client consultation from the spirit to serve others; work cross?functionally and develop strong and positive internal and external relationships, and be a strong team player Must possess excellent organizational and project management skills, ability to prioritize, detail orientation, and the ability to manage multiple customers and projects simultaneously with strict timelines/deadlines Must possess strong verbal and written communication skills Must possess proven leadership skills to lead a team and mentor other roles Must be able to actively listen, have the capability to instill confidence in clients and colleagues and present information with confidence Must possess self?awareness to understand their own strengths and weakness and how their behavior impacts others Must be professional in behavior with clients, suppliers, and colleagues Must be a creative thinker with the ability to gather and analyze information and skillfully conceptualize solutions that go beyond the obvious paths Must model a positive, solution?based approach and be flexible and open to change to adopt to different client styles Must be able to work autonomously, while thriving in a team environment Must be able to maintain confidentiality Seniority Level Entry level Employment Type Full?time Job Function Project Management and Information Technology Industry Travel Arrangements #J-18808-Ljbffr