AP Specialist

Job Description

Accounts Payable Specialist at a Leading Defense and Commercial Equipment Supplier

Our client, a prominent force in the commercial and defense industries, specializes in providing a wide array of equipment, ammunition, and firearms. As a Veteran Owned Small Business based in Sarasota, Florida, they are dedicated to delivering excellence with unparalleled integrity. Emphasizing a work environment that mirrors their core values, they are proud of their exceptional team and are eager to expand it with talented individuals. They offer enticing benefits, including 100% company-paid medical and dental insurance for employees and their families, in a casual office setting enriched with complimentary snacks and beverages.

Role Overview:

The Accounts Payable Specialist plays a critical role in supporting the Financial Controller across all accounts payable transactions, duties, and financial initiatives. This position demands meticulous attention to detail, superior organizational skills, and a comprehensive understanding of accounting principles and project accounting. The ideal candidate will demonstrate proficiency in managing accounts payable procedures and contributing to the financial reporting and auditing processes.

Essential Duties and Responsibilities:

• Monitor the company-specific AP email account for incoming invoices, ensuring timely and accurate processing.
• Secure necessary approvals and project coding for all invoices, adhering strictly to internal policies.
• Manage payments to optimize timely settlements and capture potential discounts.
• Contribute to Form 1099 preparation and address invoicing exceptions and supplier issues, maintaining clear communication with internal teams.
• Respond promptly and professionally to inquiries from both internal and external stakeholders.
• Support monthly financial close processes and the preparation of monthly reports.
• Assist in audit preparations, providing materials and work papers for both internal and external audits.
• Engage in special projects as needed, demonstrating flexibility and a willingness to assist the team.

Job Requirements

Qualifications and Requirements:

• Self-motivated with a keen eye for detail and a commitment to high ethical standards.
• At least 3 years of experience in accounts payable, with a solid understanding of GAAP.
• Bachelor's degree in Accounting or Finance is preferred, or current enrollment in a relevant degree program.
• Proficiency in Microsoft Office (Excel, Teams, Outlook) and experience with accounting systems, preferably Microsoft Dynamics 365 ERP. Knowledge of SAP, Netsuite, or similar systems is a plus.
• Strong analytical skills and an ability to work both independently and as part of a team.
• Excellent organizational skills and a professional demeanor for interacting with suppliers and stakeholders.
• An innovative mindset with an ability to adapt and think outside the conventional framework.
• Knowledge of foreign currencies and familiarity with Mac OS would be advantageous.

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