Receptionist

1 month ago

Salt Lake City, United States Holland & Hart LLP Full time
General Purpose:

The receptionist represents the firm to clients and personnel, handling reception and switchboard duties in a highly professional manner. Oversees the Reception/PBX/Host functions. This is a part time position with hours 12:30pm - 6:00pm Monday - Friday.

Essential Duties/Responsibilities:

  1. Closes the office each evening, following office-specific procedures.
  2. Answer, screen and transfer all incoming calls. Take messages if requested and transmit via email, voicemail or in person. Represents the firm to clients and personnel, in a highly professional manner.
  3. Greets clients and other visitors and announces their arrival. Maintains records of all visitors to the firm. Validate parking where applicable.
  4. Partner with appropriate parties regarding event planning, including requirements, catering, room set-ups, and all other pertinent details for successful meetings.
  5. Maintains schedules for conference rooms. Coordinates requests for audiovisual, catering, hostess, security, room configuration and signage requirements.
  6. Receives deliveries to the firm and keeps records on dates and names involved.
  7. Ensure reception, breakrooms and meeting rooms are clean, organized and presentable for visitors.
  8. Ensure building and suite access safety and security process and procedures are followed by visitors and firm employees and partners.
  9. Partner with Office Managers to ensure adequate coverage of reception, host and telephone duties as needed.
  10. Relays in conjunction with facility management requests for maintenance to the facilities personnel.
  11. Fills in for absent personnel when needed, depending on office need.
  12. Maintains professional working relationship with all firm personnel, and all visitors to the firm.
  13. Manages vendor performance in areas of assigned areas of responsibility as requested; processes and researches invoices as required and maintains vendor and caterer files.
Competencies:

  • Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
  • Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communications.
  • Team Player: Works within team and cross-functionally to meet required results.
  • Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.


Job Qualifications (Education, Experience and Certification):
  1. A high school degree required
  2. Two or more years reception or office administration experience with a professional services organization required; law firm experience preferred.
  3. Public relations skills required to represent the firm in a pleasant and highly professional manner to clients and personnel both directly and by telephone.
  4. Time management: organization and judgment to manage workflow; accurate handling of numerous details associated with a wide variety of concurrent tasks.
  5. Ability to work under pressure; meet deadlines; maintain a pleasant phone voice; direct the work of others; work and think independently; resolve conflicts and prioritize.
  6. Flexibility in working hours as required to complete priority projects or to provide backup coverage for all facets of the services department.
  7. Requires excellent computer skills, including proficiency in Microsoft Suite, especially Microsoft Word, Access and Excel, Outlook.


Schedule:

This is a part-time position and the hours are 12:30pm - 6:00pm daily. This position is required to be in-office Mondays through Friday to support work needs.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere; exposure to computer screens. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance.

The application window is anticipated to close on or after Monday, August 19, 2024.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

  • Receptionist

    2 months ago

    Salt Lake City, United States Avalon Health Care Full time

    Answer the main telephone line. Greet the public, may assist with marketing. May assist with typing, filing, ancillary input, payroll, distribution of mail, accounts payable, personnel files. Run various office equipment: copiers, printers, computers Receptionist, Administrative, Healthcare

  • Front Desk Receptionist

    2 months ago

    Salt Lake City, United States SwimKids Utah Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistSwimKids Utah in Holladay, UT is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing...

  • Front Desk Receptionist

    2 months ago

    Salt Lake City, United States SwimKids Full time

    Front Desk ReceptionistSwimKids Utah in Holladay, UT is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing company that offers opportunities...

  • Receptionist

    3 months ago

    Salt Lake City, United States Serenity Healthcare, LLC Full time

    Receptionist Location: Holladay, UT Are you someone who enjoys connecting with people? Then this opportunity is for you! Serenity is seeking a Receptionist for our Holladay, UT office; to join our team and drive success within our clinic. The position is patient-focused, requiring excellent communication and interpersonal skills to provide exceptional...

  • Front Desk Receptionist

    3 weeks ago

    Salt Lake City, United States SWIMkids Full time

    Front Desk ReceptionistSwimKids Utah in Holladay, UT, is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing company that offers opportunities...

  • Front Desk Receptionist

    3 weeks ago

    Salt Lake City, United States SwimKids Utah Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistSwimKids Utah in Holladay, UT, is looking to hire a full- or part-time Front Desk Receptionist to schedule swim lessons for current and potential customers while providing excellent customer service. Do you have a fun and vibrant personality? Are you looking for an entry-level position with a growing...

  • Part-Time Front Desk Receptionist

    3 months ago

    Salt Lake City, United States Stellar Senior Living Full time

    The Front Desk Receptionist oversees all receptionist and secretarial duties at our community with an outstanding customer service and support. As the face of the company, the successful candidate will be approachable and friendly, with outstanding p Receptionist, Front Desk, Part-Time, Administrative

  • Receptionist

    1 month ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionReceptionistLocation: Holladay, UTAre you someone who enjoys connecting with people? Then this opportunity is for you! Serenity is seeking a Receptionist for our Holladay, UT office; to join our team and drive success within our clinic. The position is patient-focused, requiring excellent communication and interpersonal skills...

  • Receptionist

    6 days ago

    Salt Lake City, United States Serenity Healthcare, LLC Full time

    Receptionist Location: Holladay, UT Are you someone who enjoys connecting with people? Then this opportunity is for you! Serenity is seeking a Receptionist for our Holladay, UT office; to join our team and drive success within our clinic. The position is patient-focused, requiring excellent communication and interpersonal skills to provide exceptional...

  • Front Desk Receptionist

    3 weeks ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionFront Desk ReceptionistLocation: Holladay (SLC), UtahSchedule: 3 13 hour shifts (May vary)*Rotational Saturdays RequiredWe are a reputable healthcare organization dedicated to providing exceptional patient care and service. Our team is committed to creating a welcoming and supportive environment for our patients, ensuring they...

  • Receptionist

    3 weeks ago

    Salt Lake City, United States Spring Creek Health Care Center Full time

    Hello, Spring Creek Healthcare Center in Millcreek, UT is actively looking to hire a full-time Receptionist. At Spring Creek Healthcare, our goal in a skilled nursing facility (SNF) is to provide each patient with top-quality care. We strive to maximize each patient's functional independence to safely discharge her/him to the next level of care. We are a...

  • Receptionist

    3 weeks ago

    Salt Lake City, United States Spring Creek Healthcare Center Full time

    Job DescriptionJob DescriptionHello, Spring Creek Healthcare Center in Millcreek, UT is actively looking to hire a full-time Receptionist.At Spring Creek Healthcare, our goal in a skilled nursing facility (SNF) is to provide each patient with top-quality care. We strive to maximize each patient's functional independence to safely discharge her/him to the...

  • Healthcare Receptionist

    4 days ago

    Salt Lake City, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionHealthcare ReceptionistLocation: Holladay, UTAre you someone who enjoys connecting with people? Then this opportunity is for you! Serenity is seeking a receptionist for our Holladay, UT office; to join our team and drive success within our clinic. The position is patient-focused, requiring excellent communication and...

  • Part-Time Front Desk Receptionist

    3 weeks ago

    Salt Lake City, United States Park Lane Senior Living Part time

    Front Desk Receptionist - Large Senior Living Community We are seeking for a happy, outgoing, and energetic Front Desk Receptionist to join and lead our dining team at a large senior living community in Salt Lake City. Come join a team of dedicated, smart, and caring professionals as they work together to care for our seniors and provide them the lifestyle...

  • NEW BUILD ASSISTED LIVING COMMUNITY

    3 months ago

    Salt Lake City, United States TWIN OAKS ASSISTED LIVING AND MEMORY CARE Full time

    Job DescriptionJob DescriptionPOSITION SUMMARYThe Receptionist of Twin Oaks plays a vital role in the community as a whole. They are responsible for being a liaison for the community to all family members, guests, vendors and staff. This person must convey a positive image of the facility and have a genuine, caring interest in working with elderly people....

  • Front Desk Receptionist

    2 months ago

    Salt Lake City, United States Congregation Kol Ami Full time

    Job DescriptionJob DescriptionCongregation Kol Ami – Front Desk Receptionist – Job DescriptionHours: 20-25 hours a week (arranged M-F sometime between 9 am-5pm)About us: Congregation Kol Ami is an inclusive synagogue that celebrates the rich traditions of our Jewish faith and heritage. Congregation Kol Ami’s mission is to provide Jews by birth, Jews by...

  • Medical Office Receptionist

    2 weeks ago

    Salt Lake, Utah, United States LUCY BARR M D P C Full time

    Seeking a Dedicated Receptionist for a Medical PracticeA thriving plastic surgery clinic and wellness center is looking for a full-time receptionist to join our team for a long-term career opportunity. The ideal candidate will possess a strong work ethic, problem-solving abilities, and a commitment to exceptional customer service. A genuine interest in the...

  • Part-Time Front Desk Receptionist

    3 weeks ago

    Salt Lake, Utah, United States Park Lane Senior Living Full time

    Front Desk Receptionist - Large Senior Living CommunityWe are seeking for a happy, outgoing, and energetic Front Desk Receptionist to join and lead our dining team at a large senior living community in Salt Lake City. Come join a team of dedicated, smart, and caring professionals as they work together to care for our seniors and provide them the lifestyle...

  • Receptionist - Taylorsville

    2 weeks ago

    Salt Lake City, United States G.O.A.T. Haircuts & Athletic Spa Part time $12

    Job DescriptionJob DescriptionWOULD YOU LIKE TO BE ON THE "GREATEST OF ALL TIME" TEAM? We are looking for an outgoing & engaging Receptionist that creates an overall welcoming environment & believes in delivering amazing service to every client! $12.00- $12.50/ hour + PTOPART-TIME, MONTHLY SET SCHEDULE: 10-20 hours / weekSHIFTS NEEDED:*Tuesdays...

  • Receptionist - Work Ability Intern - Ogd

    2 weeks ago

    Salt Lake City, United States State of Utah Full time

    PLEASE DO NOT APPLY UNLESS YOU HAVE A DOCUMENTED DISABILITY. This opportunity is targeted toward individuals with disabilities through the State of Utah's Work Ability Internship (WAI) Program. To be considered for this opportunity,applicants will need to provide documentation of their disability to the Human Resource's WAI Coordinator. Please email one of...