Employment Type:
Full timeShift:
Day Shift

Description:

At Loyola, we know you're more than your job. We see you and all your potential. That's why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits... at Loyola, what's important to you, is important to us. Join our family.

•Benefits from Day One
•Daily Pay
•Career Development
•Tuition Reimbursement
•On Site Fitness Center (Gottlieb Memorial Hospital & LUMC)
•Referral Rewards

The Senior Secretary in the Outpatient Rehab performs a range of secretarial duties to ensure efficient and effective office operations. This role supports various staff and functional areas throughout the department as needed.

Shift: Mon - Thursday 9:30am - 6:00pm

Friday - 8:00 am - 4:30pm

Responsibilities:

Administrative Support:

• Answer phone calls, take messages, and make appropriate referrals.
• Greet visitors and serve as the department's receptionist to maintain smooth operations.

Communication:

• Type and format correspondence, announcements, and reports.
• Assist in compiling data for operational reports.

Ad Hoc Projects & Event Planning:

• Assist with various projects, summarizing and compiling findings in reports, spreadsheets, graphs, or other formats.
• Support other staff with on-site event planning activities.

Record Keeping:

• Create and maintain an accurate filing system and records of departmental activities and projects.

Budget, Inventories & Equipment:

• Assist with the preparation of check requisitions, purchase requisitions, and expense reports.
• Utilize Lawson to process purchase requisitions.
• Order office supplies and arrange for the maintenance of office equipment and facilities.

Clinical Support:

• Manage patient scheduling with appropriate caregivers/audiologists based on patient input.
• Handle cash transactions and provide basic maintenance instructions for purchased items.

Work Nature:

• Duties involve several related sequential steps, processes, or methods.
• Work impacts specific areas significantly and has a substantial effect on student or patient well-being, comfort, or convenience.

Position Requirements:

Minimum Education:
Required: High School Diploma
Preferred: High School Diploma plus training acquired through work experience or education

Minimum Experience:
Required: 1-2 years of previous job-related experience

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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