Facilities Coordinator

Job Description Advance your career, right here The facilities coordinator coordinates the issuance and renewal of service contracts, contractor badging process for the department, temperature and humidity monitoring documentation; key distribution and tracking process; administration of department policies; and maintaining facility design standards and specifications for Plant Engineering Operations and Maintenance at the St. Elizabeth Healthcare Facilities. The coordinator d

emonstrates respect, dignity, kindness, and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background. Coordinate department service contracts, assuring that they are executed by organizing the receipt of updated pricing, preparing SEH service contracts for manager review, preparing cover letters for approval, documentation and tracking of service contracts for approval. Coordinate department contractor onboarding and annual compliance by overseeing the

subcontractors/vendors completion of requirements for badging; including the coordinating subcontractor/vendor

completion of CBLs. Submit all necessary information to purchasing to assure the prompt and accurate ordering of Facilities Management Capital Project services, supplies, and materials; and to track all orders placed to assure prompt receipt of services/items needed. Gather and distribute invoices and pay applications for

Facilities Management Capital Project services, supplies, and materials

to Project Managers.

Upon approval by the Project Managers, receive invoices and pay applications in PeopleSoft; saving electronic copies to project files; and sending them to SEH A/P for payment. Coordinate the key distribution process by facilitating the issuance of keys, inventorying cores and tracking the access in key tracking software. Online Software Administrator responsible for managing the setup of all Facilities Management Users in Solerian/eMediTrack . Maintains the Facilities Design Standards Binders, webpage and electronic specifications to current SEH Standards for Maintenance and Facilities Management. Assists the department director with updating and posting department policies.

Includes managing department policy binders throughout the system; and the administration of department policy training. Performs other duties as assigned. Qualifications Minimum Education, Credentials, Licenses: Associates Degree in related field or equivalent working experience. Specialized Knowledge: Ability to interpret specifications, codes, and regulations. Regulatory Documentation and understanding of key/door hardware maintenance practices and standards Basic Computer Operation, including use of email, internet navigation, Microsoft Word, & Excel Kind and Length of Experience: 2 years’ experience in contract administration (construction & services), pricing, document management, access control (key/core management), contractor-relationships, regulatory compliance, and process management. Desirable Education, Credentials, Licenses: Bachelor’s degree in related field.

Continuing education in technical areas related to the areas of responsibility, and in management areas such as contract administration, access control (key/core management), and hospital life safety/ environment of care regulatory compliance Specialized Knowledge: Ability or read drawings, Contract Negotiation, writing specifications. Knowledge and experience with maintenance work order software, computerized inventory, and/or facilities management software systems Kind and Length of Experience: 3 years of management experience in building maintenance or construction management experience If, for any reason, you are having difficulties applying, please contact our recruitment team at

recruiting@stelizabeth.com

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