Facilities Coordinator
3 weeks ago
About Client:
The client is a prominent global investment bank with a diverse range of financial services and a reputation for delivering independent and conflict-free advice. It is a trusted advisor in the investment banking industry, known for its expertise, independence, and client-centric approach. Its comprehensive service offerings, deep industry knowledge, and global reach make it a preferred partner for companies navigating complex financial transactions and strategic decisions. Whether dealing with mergers and acquisitions, financial restructuring, or specialized financial advisory needs, it stands out as a leader in delivering high-quality, tailored solutions.
Salary: $80K/Annum
Job Description:
The Facilities Coordinator is responsible for providing day-to-day support for the Facilities Manager, Assistant Office Manager and/or Office Manager and related team members.
This involves various responsibilities, including, but not limited to local process management, project management, responding to facilities related inquiries, set-ups for new hires and guests, building security management, and vendor relationships.
Responsibilities:
Act as Super Admin for multiple systems, including Condeco, our space management system, Avigilon, our Access Control Management System, Parcel Tracker, our package management system, and others.
Manage onboarding and offboarding for these systems, training employees on and administering user access to above systems, providing ad hoc user management and support.
Database maintenance for multiple databases essential to internal operations, including lists of Administrative support staff and reports, expense delegates, and facility maintenance trackers.
Liaison with building management, ensuring compliance with vendor Certificates of Insurance (COIs) and submitting tickets to address facility-related issues on behalf of the firm.
Manage and reconcile ad-hoc facility expense invoices, ensuring accurate allocation of charges to appropriate business units
Daily walk-through of the office space to ensure the office space is clean and organized at the start of and throughout the day.
Manage floorplans – coordinate with Presentations and Graphics to make additions, deletions and changes as needed to keep plans up to date.
Ensure workspaces for guests and new hires are set-up with supplies and name tags at the beginning of the day, liaison with hospitality team to ensure new spaces are cleaned..
Assist with arranging for regular maintenance of equipment (e.g.. heating and HVAC system, alarms, security cameras). Handle maintenance calls for repairs to office space, furniture and appliances.
Assist in supply ordering for the office and departments.
Issue and deactivate building security ID cards and parking where applicable.
Adjust and Oversee the schedule for cleaning and disinfecting office space and hoteling desks.
Ensure compliance with health and safety regulations
Assist Manager in planning local vacation and morale building events for the entire office as well as planning Give A Day opportunities for local employees. Work closely with our Healthy Living and DE&I committees to support in house efforts and events
Guide employees to the appropriate resources to resolve office related inquiries or issues.
Provide support for other HR projects and perform duties as assigned
Basic Qualifications:
Minimum 1-2 years facilities, customer service or hospitality related experience.
Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through)
Strong analytical, organizational, and problem-solving capability
Basic project management skills
Understanding of safety regulations in offices
Familiarity with office equipment and security systems
Significant experience working with Microsoft Outlook, Word, Excel and PowerPoint
Ability to multi-task in a fast-paced environment
Strong interpersonal and customer service skills with clients and team members
Strong, clear and professional written and verbal communication skills
Ability to actively listen and accurately interpret directions and instructions
Actively seeks and responds positively to feedback; highly coachable
Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight
‘Can-do’ attitude and proactive, solution-focused individual
Exercise good judgment, a high level of integrity and ability to maintain confidentiality at all times
Displays a level of professionalism in accordance with the Company’s values
Ability and desire to help define role and develop new skills, as specific responsibilities may change over time
Ability to have a flexible work schedule
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at .
-
Facilities Coordinator
4 weeks ago
Farmingdale, United States NBCUniversal Full timeJob Description The Facilities Coordinator will be responsible for working closely with the internal teams & PMO to ensure proper support is provided, working closely with facility mangers to assist in supervising and inspecting all repair and maintenance programs/vendors, responding to and addressing facility related issues/repairs. Additionally, the...
-
Facilities Maintenance Manager
2 months ago
Farmingdale, United States Precipart Full timePrecipart, located in Farmingdale, NY, is seeking a highly skilled Facilities Maintenance Manager to serve as a key leader in creating, managing, and enforcing the effective functioning of a multi-building campus. This pivotal role will encompass a wide range of responsibilities, including environmental, health and safety management, facility maintenance,...
-
Front Office Coordinator
4 weeks ago
Farmingdale, United States New You Bariatric Group Full timeOverview: Who we are Our award-winning Bariatric Practice is based on providing exemplary customer service, while assisting patients to achieve their weight loss goals. With the support of our employees and our team of skilled bariatric surgeons, we use innovative systems to successfully get our patients on the path to improved health. We serve patients in...
-
Sr. Validation Specialist
1 month ago
Farmingdale, United States Katalyst HealthCares & Life Sciences Full timeResponsibilities: Ensures that qualification and validation of process systems comply with regulatory guidelines and standards. Requires developing strategies and systems to improve process performance. Ability to work in cross-functional teams with focus on deliverables, timelines, and meeting customer expectations and requirements. ...
-
Senior Validation Specialist
3 weeks ago
Farmingdale, United States Katalyst HealthCares & Life Sciences Full timeResponsibilities: Ensures that qualification and validation of process systems comply with regulatory guidelines and standards. Requires developing strategies and systems to improve process performance. Ability to work in cross-functional teams with focus on deliverables, timelines, and meeting customer expectations and requirements. Exercises...
-
Deputy Project Manager
4 weeks ago
Farmingdale, United States AECOM Full timeJob Description AECOM is actively seeking a bright and highly motivated Project Engineer and Deputy Project Manager for employment in our Metro New York Water Business Line. This is a project-based engineering position to assist and support the Queens-Brooklyn Tunnel Engineering and Design Services project for the New York City Department of Environmental...
-
Deputy Project Manager
3 weeks ago
Farmingdale, United States AECOM Full timeJob Description AECOM is actively seeking a bright and highly motivated Project Engineer and Deputy Project Manager for employment in our Metro New York Water Business Line. This is a project-based engineering position to assist and support the Queens-Brooklyn Tunnel Engineering and Design Services project for the New York City Department of Environmental...
-
Appeal Analyst RN
1 month ago
Farmingdale, United States Tandym Group Full timeA healthcare organization in New Jersey is actively seeking a driven Appeal Analyst Nurse (RN) to join their staff in a remote capacity. In this role, the Appeal Analyst Nurse (RN) prepares and presents appeals to Provider Appeals Committee in accordance with criteria including coordination with independent URO.ResponsibilitiesThe Appeal Analyst Nurse...
-
Appeal Analyst RN
3 weeks ago
Farmingdale, United States Tandym Group Full timeA healthcare organization in New Jersey is actively seeking a driven Appeal Analyst Nurse (RN) to join their staff in a remote capacity. In this role, the Appeal Analyst Nurse (RN) prepares and presents appeals to Provider Appeals Committee in accordance with criteria including coordination with independent URO.ResponsibilitiesThe Appeal Analyst Nurse...
-
Chief Estimator
3 weeks ago
Farmingdale, United States Metro Environmental Services Full timeJob DescriptionJob DescriptionTrusted since 2002, Metro Environmental Services (MES) is an industry-leading environmental and construction organization. We offer full-service solutions for clients who store, consume, or sell petroleum products.Primary Focus:Metro Environmental Services (MES) is seeking an Estimating Manager to oversee and manage the...
-
Chief Estimator
4 weeks ago
Farmingdale, United States Metro Environmental Services Full timeJob DescriptionJob DescriptionTrusted since 2002, Metro Environmental Services (MES) is an industry-leading environmental and construction organization. We offer full-service solutions for clients who store, consume, or sell petroleum products.Primary Focus:Metro Environmental Services (MES) is seeking an Estimating Manager to oversee and manage the...
-
Medical Office Supervisor
4 weeks ago
Farmingdale, United States Vanguard Medical Group Full time**Join Our Team as a Medical Office Supervisor in Farmingdale, NJ** **About Us**: At Vanguard Medical Group, we're not just another healthcare provider. We're a progressive and independent primary care group with 11 offices across Northern and Central New Jersey. Our mission is to deliver evidence-based healthcare that not only improves the health and...
-
Medical Office Supervisor
2 weeks ago
Farmingdale, United States Vanguard Medical Group Full time**Join Our Team as a Medical Office Supervisor in Farmingdale, NJ** **About Us**: At Vanguard Medical Group, we're not just another healthcare provider. We're a progressive and independent primary care group with 11 offices across Northern and Central New Jersey. Our mission is to deliver evidence-based healthcare that not only improves the health and...
-
Field Construction Project Manager
5 days ago
Farmingdale, New York, United States PEAK Technical Full timeP-CSD-001Title: Associate Project Manager II – Field ConstructionType:Contract Assignment Duration: 12 MonthsProject Description: Under the supervision of a Senior Director, Project Chief Executive Officer ("PCEO"), assist with Station's Capital Program Projects.Hours of Work: 8:00 AM – 4:30 PM (8 hours + 1/2 hour unpaid lunch)Technical function – 50%,...
-
Program Manager
2 weeks ago
Farmingdale, United States Southern Kennebec Childhood Development Corp Full time**Position Summary**: The Early Care and Education Program Manager performs professional services work of a managerial nature in planning, coordinating, directing, and evaluating the early care and education programs and supervising/monitoring program services in assigned program options. Serve as the education content area expert for assigned...
-
Farmingdale, United States Ventura Aviation Full timeJob DescriptionJob DescriptionInventory Associate- Republic Airport, Farmingdale, NY Are you an aviation enthusiast who loves learning about various parts and processes within the industry? Perhaps you are someone who enjoys building and managing relationships with various vendors and/or companies. Do you thrive on being meticulously organized and take great...
-
Senior Electrical Engineer
4 weeks ago
Farmingdale, United States KnowHireMatch Full timeCng Expert for Power Generating Facilities Are you an experienced Engineer ready to take on a dynamic role in the world of power generation? We're seeking an individual with 5-10 years of power generation or manufacturing experience, particularly in heavy electrical equipment and controls. In this position, you'll play a vital role in providing technical...
-
Production Planner
2 months ago
Farmingdale, United States Precipart Full timePrecipart, located in Farmingdale, NY, is looking to hire a Production Planner to join our Supply Chain Management Team. The Production Planner plays a key role in ensuring that components are produced efficiently, on time, and an in line with quality standards. As a Production Planner you will plan and execute manufacturing workflow, coordinate production...
-
Production Planner
2 weeks ago
Farmingdale, United States Precipart Full timePrecipart, located in Farmingdale, NY, is looking to hire a Production Planner to join our Supply Chain Management Team. The Production Planner plays a key role in ensuring that components are produced efficiently, on time, and an in line with quality standards. As a Production Planner you will plan and execute manufacturing workflow, coordinate production...
-
Major Accounts Manager
2 weeks ago
Farmingdale, United States American Water Enterprises Full timeRequisition ID: 106437 Share Our Purpose. Be Yourself. Feel Valued. People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional &...
