Accounting Technician I or II

4 weeks ago

Palm Desert, United States CareerBuilder Full time

Coachella Valley Water District

TITLE : Accounting Technician I/II
SECTION : Accounting
DEPARTMENT :

Finance
REPORTING RELATIONSHIP :
Reports to : Controller, Accounting Supervisor
Supervises the following positions :

Not Applicable
DEFINITION

:

Under supervision, performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting and financial records; functional areas of responsibility can include accounts payable, accounts receivable, payroll, capital asset / project accounting, and inventory; maintains a variety of accounting files and records; and performs related duties as assigned.
Performs general clerical duties which may include: preparing routine correspondence and / or mailings; opening, sorting and distributing mail, filing, scanning and performing other related activities.
DISTINGUISHING CHARACTERISTICS:
Accounting Technician I is the entry level class in the Accounting Technician Series. Initially under immediate supervision, incumbents perform the more routine duties while learning District policies, procedures, systems and practices. As experience is gained, duties become more diversified and complex and are performed under more general supervision, some of which may be considered confidential. This class is alternately staffed with Accounting Technician II, and incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meets the qualifications of the higher level.
Accounting Technician II is the working level class in this series. Accounting Technician II is distinguished from Accounting Technician I in that the latter is the entry-level class and is responsible for a more limited range of assignments. Accounting Technician II is further distinguished from the Accounting Technician III in that the Accounting Technician III is the advanced journey level class in the series fully competent to assist the work of lower-level staff and independently perform the routine to the most complex duties.

ESSENTIAL FUNCTIONS

:
Accounts Payable:
Reviews, processes, scans and routes invoices and other related information and enters data into the Accounting system; processes P-card purchases, E-payables and ACH payments; may process customer landscape & other rebates; processes 1099s at year-end.
Prepares period invoice / check request payment batches and the related positive pay file; matches payments to backup documentation, submits check run(s) for approval, obtains additional signature authorization, and distributes payments; scans checks and related back up into the Districts document management system.
Researches and responds to vendor inquiries regarding payment status, processes stop payment requests and reissuances, investigates and resolves accounts payable problems and unusual situations.
Accounts Receivable:
Enters and processes invoices for miscellaneous billings including property damage, lease agreement, interagency agreements, grants, permits, construction orders, service orders, etc.
Receives, processes and / or prepares a variety of cash receipts, payments, fees, and / or other related information.
Performs duties associated with billing and collection of delinquent, unpaid construction and work order accounts, and delinquent accounts receivable accounts; performs a variety of other accounts receivable tasks, such as preparing demands for past due payments; generates and reviews reports on all open activities; determines amounts paid and reconciles accounts.
Payroll:
Performs duties in support of payroll operations; ensures submitted employee timekeeping is accurate and contains the appropriate approvals;

contact appropriate staff to rectify timekeeping errors; enters maintenance changes such as direct deposit, tax withholdings and deductions into the payroll system; enters child support and other court orders; generates check requests / EFT requests for amounts withheld from payroll; generates payroll; distributes paper payroll checks; prepares positive pay file; prepares and distributes payroll reports.
Prepares annual and quarterly federal and state payroll tax returns, including W-2s.
Reports amounts withheld to various outside agencies and entities.
Makes retirement and other payments to CalPERS & other entities.
Capital Assets / Project Accounting:
Performs duties in support of capital asset / project accounting; researches projects that are complete and should be closed and capitalized, if appropriate; prepares various project-related journal entries, account reconciliations, and assists with various other tasks.
License or Certificates : Valid California Operators license issued by the State Department of Motor Vehicles.

Department of Motor Vehicles driving record may influence employment or classification.
Experience :

Two years of accounting experience utilizing integrated accounting software and Excel spreadsheets, including data entry or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Education :

Associates degree in business administration or a minimum of four, college-level accounting courses from an accredited college.

Knowledge of :
General principles of accounting.
Office equipment and procedures.
Business English, including vocabulary, spelling, correct usage, and punctuation.
Word-Processing software.
Intermediate level Excel spreadsheets and graphs.
Record-keeping and filing, including digital document management skills.
Abilities to :
Operate a computer, 10-key calculator and other standard office equipment.
Perform accurate mathematical calculations.
Prepare clear, accurate, and timely with work product.
Interpret, apply, and reach sound decisions in accordance with CVWD regulations, rules, and policies.
Maintain courteous and cooperative working relationships.
Maintain paper and digital records.
Develop and maintain intermediate level Excel spreadsheets and graphs.

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