Receptionist/Records Clerk

3 weeks ago

Sausalito, United States Atkinson, Andelson, Loya, Ruud & Romo Full time
Essential Job Duties:

Receptionist/Hospitality duties:
  • Greeting guests and provide general hospitality services
  • Answer multi-line telephone system
  • Conference room preparation for meetings (and clean up)
  • Ordering food/beverages for meetings
  • Break room and coffee station (set up and breakdown)
  • Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
  • Arrange for outgoing overnight packages and drop at end of day
  • Stock paper in each photocopier at the beginning of the day
  • Forward faxes to attorneys and legal assistants
  • Maintain primary calendar at front desk
  • Provide support to office manager for routine administrative tasks
  • Provide secretarial assistance (during absences and overload periods)
  • Track inventory and stock incoming supplies
Records duties:
  • Organize, record, index and store material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
  • Maintain existing files and create new files using RM software (Interwoven) as needed
  • Re-shelve files in file areas as needed
All other duties as assigned:
  • Stellar attendance and punctuality
Qualifications/Requirements:
  • Ability to type 60 wpm
  • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
  • Proficiency in Word and Outlook, and familiarity with document management systems
  • Proficiency in transcribing attorney dictation
  • Proficiency in use of standard office equipment
  • Possession of valid California driver license
  • Ability to represent the firm in a positive and businesslike manner
  • Organized, hardworking and willing to help
Physical Demands:
  • Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
  • Stand/walk frequently
  • See well enough to read/compose reports and use computer and other technology
  • Hear well enough to communicate with clients, co-workers and outside vendors
  • Stoop, kneel, and climb small step stool
  • Use fine finger manipulation including writing, typing and using the phone system
  • Be able to drive motor vehicle
Work Environment:
  • Quiet professional office environment

Hourly Range: $20 - $22

  • Receptionist/Records Clerk

    3 months ago

    Sausalito, United States Atkinson Andelson Loya Ruud & Romo Full time

    Job DescriptionJob DescriptionEssential Job Duties:Receptionist/Hospitality duties:Greeting guests and provide general hospitality servicesAnswer multi-line telephone systemConference room preparation for meetings (and clean up)Ordering food/beverages for meetingsBreak room and coffee station (set up and breakdown) Retrieve, open, stamp and distribute mail;...

  • Front Desk Representative

    1 week ago

    Sausalito, California, United States Marin City Health and Wellness Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at the Marin City Health and Wellness Center. The successful candidate will be responsible for providing exceptional patient care and administrative support to our healthcare team.Key ResponsibilitiesFront Desk OperationsGreet patients and staff in a...

  • Front Desk Coordinator

    1 month ago

    Sausalito, United States Marin City Health and Wellness Center Full time

    Job DescriptionJob DescriptionSalary: 24 -26SummaryThe Marin City Health & Wellness Center Front Desk Coordinator (FDC)  is responsible for greeting all patients and staff in a friendly, service-oriented manner with an emphasis on patient care follow-up and the Sliding Fee Discount Program. The FDC must be compliant with Marin City Health & Wellness Center...