Office / Operations Executive

Workrise is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world's leading energy companies and their suppliers to work better, together. Learn more about how Workrise is equipping everyone in the energy ecosystem to operate with greater speed and Manager, Workplace Operations, works on a full range of office operations, projects, and other administrative duties, such as managing the organization's Executive Assistants. This position maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring administration functions. The Manager of Workplace Operations manages and serves as the primary point of contact for all day-to-day office operations responsibilities, procedures, and services, including oversight of office lease, equipment, office set-up and security, supplies, mailing, shipping, maintenance, installation, and various repairs and vendor management.You'll be at the heart of our daily operations, overseeing everything from managing our talented Executive Assistant team to ensuring a smooth and efficient workplace. Support and administer various key administrative items for managing the office, executive assistants, and executive stakeholdersSchedules, assigns, reviews, and supervises the work of the organization's office manager and stack ranks priorities for executive leaders, monitors projects, and is responsible for vendor management and contract oversightDevelops and directs all meetings (i.e., executive leadership off-sites, Board of Director meetings), vendor set up, location sites walk through, caterer interviews and arrangements, material / presentation creation, applicable technology, etc.Office set-up, weekly breakfasts, lunches, large mailings, etc.Assist with completing tasks that could have a dramatic impact on the success of WorkriseProvide assistance to senior leadership team members for high level office operations management, confidential administrative support and serve as an extension of their leader by acting as the leader's confidant and voice, as needed.Oversee and maintain comprehensive and accurate records, generate reports, budgets, contract oversight, etc.Responsible for contact and/or response both to internal and external leadersInvolved with overseeing various vendors, consultants, and third-party communications on behalf of executive stakeholdersPerform various other office operations and high level administrative tasks and executive assistant leadershipImprove and streamline processes while leveraging team members, vendors, systems, calendars, etc.Serve as a resource to the organization's office in Austin Headquarters, Executive Leadership TeamWork cross-functionally with internal stakeholders to support the business administrationOperate as a credible administration leader, including oversight of various systems and organizational policies Oversight of All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to remove duplication of events, etc.Administers procurement and fiscal management activities associated with the office operations, including, but not limited to activities associated with the building located in Austin and other locations, as neededDirect the planning and administration of executive project workReview and approve transactions, as assigned, provides key coordination with Talent Acquisition for candidate screenings, interviews, etc., as appropriate to the roleParticipates in various committeesDevelop new and revised current processes to improve procedures and guidelines of administrative processes and lead executive assistantsDirectional leadership and oversight of internal Business Units leadersSupport and/or manage and prioritize multiple projects, applying basic understanding and knowledge of both the internal and external environments while maintaining the highest level of confidentiality for all of the organizationDeadline-driven items for executive leadership and other stakeholders are kept on track Coordinate the allocation of resources for following budget approval, recommend approval of business expenses that support initiatives and goalsCollect and analyze a variety of data and information for operating expenses (i.e., utility costs, garage and interim parking reimbursement, etc.), summarize findings for review and considerationPeople ManagementEstablish performance standards/objectivesConduct ongoing performance reviews and individual development discussionsProvide ongoing coaching and continuous trainingDevelop the proper organization structure and chain of command, which leads to organizational effectiveness and a high-performing teamAttract, select, hire, and retain high-caliber talent to achieve the objectives of the organizationDefine and communicate goals to achieve department and company objectivesCommunicate, supervise, and direct relevant staff, ensuring leadership guidelines are in place to manage a functionExperience and Education Requirements:Associate degree in Finance, Communications, Business or equivalent relevant work experience5+ years of combined experience in administrative, executive office, workplace operations, finance, energy, technology, and/or accounting supporting cross functional business unit leaders, people manager, and other roles with projects and processes Experience and/or understanding of business, executive office / leadership, administration, office management, vendor contracts, systems, and reportsAbility to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environmentHighly organized with strong attention to detailAbility to handle any and all confidential data and maintain confidentialityExcellent interpersonal, written, and verbal communication skillsThoughtful and a positive attitude in an environment with demands, deadlines and varying personalitiesAbility to build and oversee project managementHighly proficient with G-Suite, and various office systems Understanding of how to manage inquiries both internal and external to the organizationAdditional experience preferred, but not required:Bachelor's Degree in Business, Communications, Journalism, or EducationCertified Facilities Manager (CFM), Professional Administrative Certification of Excellence, Certified Administrative Professional, Microsoft Office Specialist, Certified Associate in Project Management, and/or Organizational ManagementExperience managing or mentoring other employeesEssential Job Functions:Regular, on-time attendanceAbility to work remote / hybridAbility to travel to meet with clients and their stakeholders up to 30% of the timeAbility to communicate effectivelyAbility to use office equipment such as a computer, copier and telephoneAbility to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and ExcelMore than a job:We use data to drive our decisions and improve the experience of the workers and clients we serve. Flexible paid time off for full-time employeesMedical, dental, and vision insuranceTelehealth 401(k) with company matching contributionFlexible remote work support where applicableWFH Contribution Wellness allowanceCalm AppLearning opportunities Financial planning supportParental leaveEmployee Assistance ProgramPet InsuranceOpportunity to earn bonus, commission, and/or equityOnsite GymWorkrise is committed to providing an environment where all people feel belonging, mutual respect, and the freedom to be their authentic selves. We welcome applicants of all gender identity and expression, sexual orientation, neurodiversity, educational background, religion, ethnicity, disability, age, veteran status, and citizenship. Who we are:What began as a workforce management platform for Oil & Gas has since grown to serve the biggest companies in energy across both workforce and vendor management, absorbing much of the supply chain complexity these energy companies face and making it easier, faster, and safer to get work done. To date, Workrise has raised over $750M in funding from Founders Fund, Andreessen Horowitz, Bedrock Capital, Brookfield, and Baillie Gifford, along with others, and will continue to use these investments for strategic growth.