Fleet and Facility Maintenance Manager

Fleet and Facility Maintenance Manager at US Foods, Inc. summary:
The Fleet and Facility Maintenance Manager oversees daily operations and maintenance for fleet vehicles and facility management, ensuring safety and compliance with regulations. Responsibilities include managing staff, scheduling maintenance tasks, budgeting, and liaising with external vendors while fostering a safe work environment. The role involves leadership and strong communication skills to maintain quality service and operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the daily work and safety of associates engaged in fleet, building, grounds, sanitation, refrigeration systems, power industrial equipment and security maintenance through tracking software and preventative maintenance schedules. Manage, assign, and monitor facility projects for quality and timely completion. Fully understand and train associates on preferred work methods (PMWs).

• Lead to create a culture of safety that ensures that every US Foods associate remains injury free, always. Interpret, train, and consistently enforce Company policies and procedures.

• Perform management functions of staff selection, development, discipline, performance reviews and/or terminations. Maintain associate relations through regular meetings and by keeping open communication with associates through answering questions and explaining policies.

• Develop business relationships to ensure communication and efficient operations with third party vendors including, but not limited to, utility representatives, refrigeration contractor, janitorial, pest services, and security. Maintain current certificate of insurance.

• Manage purchasing, warranties, capital improvement requests, and the parts department inventory levels for all fleet and/or facility needs to ensure proper department functioning. Purchase fuel and shop equipment, file warranty claims and recovery warranty dollars, and develop the yearly budget.

• Ensure all vehicles are in proper working condition by performing and/or overseeing maintenance on all company owned equipment. Provide the proper documentation and applicable certifications and ensure conformance with vehicle manufacture's service recommendations.

• Work with drivers to enable them to operate specialized equipment properly, and provide assistance as needed when troubles develop on the road. Find qualified service to repair downed vehicles and obtain competitive bids for repairs.

• Comply with local, state and federal regulatory agencies (i.e. OSHA, EPA, USDA, DOT, Tax commision etc.). Conduct audits ensuring all required inspections and documentation (including, but not limited to, food safety documentation, EPSM, PSM, fire protection, etc.) are completed accurately and retained to ensure a minimum potential for loss.

• Coordinate efforts with Safety department to aid in training, associate observations, up-dating preferred work methods, accident investigations, and routine safety inspections. Coordinate emergency response or crisis management activities, develop and maintain liaisons with local emergency management and other entities to support a safe environment.

• Other duties as assigned by manager.

SUPERVISION:

• Direct: Maintenance and Sanitation Staff (Maintenance Technicians, Fleet Technicians, etc.).

RELATIONSHIPS

• Internal: Warehouse and Transportation leaders and coworkers; Internal customers across department (e.g., Sales); Technicians

• External: Third-party contractors; Customers

WORK ENVIRONMENT

• May spend a portion of time on the road in a truck exposed to noise and vibration levels which may be higher than those typically experienced in passenger cars. Will spend time in an office working on a computer. Time will also be spent inside and outside the distribution center in a variety of climates including normal warehouse conditions with temperatures that may reach -5 degrees.

MINIMUM QUALIFICATIONS
Related Experience/Requirements

• Minimum 5 years of maintenance management experience.

Knowledge/Skills/Abilities

• Working knowledge of ammonia and Freon systems.

• Working knowledge of environmental regulations/legislation and governing bodies.

• Working knowledge of all applicable building, life/safety, and fire protection standards and codes.

• Good interpersonal skills to establish and maintain co-worker relationships.

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to write reports, business correspondence, and procedure manuals.

• Ability to work a flexible schedule including nights and weekends.

• Strong problem-solving and organization skills with a focus on meeting deadlines.

• Excellent communication skills and strong leadership.

• Ability to manage multiple functions simultaneously in a fast-paced environment with minimal supervision.

• Ability to adapt to changing organizational and operational needs.

• Proficiency in Microsoft office Suite (Excel, Outlook, Teams, etc.).

Travel

•10% travel required, typically for mandatory meetings and/or training.

Education

• High school diploma or GED required.

Certifications/Training

• Possession of valid state Driver's license.

• Demonstrated knowledge of DOT, Hazmat, and OSHA regulations.

• Thermo King and Major certification.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is $65,000 -$100,000.

This role is eligible for an annual incentive plan bonus.

Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short term and long term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here:

https://www.usfoods.com/careers/benefits.html

PREFERRED QUALIFICATIONS
Licenses

• Certificate, licenses, and registrations in refrigeration/HVAC preferred.

• Level 1 Ammonia Operation Certification preferred.

• Powered Industrial Equipment Certification preferred.

• Certificate in fleet trade/mechanic preferred.

• State Inspections License preferred.

• Class A or B commercial driver license preferred.

PHYSICAL QUALIFICATIONS

•Must be able to perform the following physical activities for described length of time:

OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:
FREQUENCY:
STAND: OCCASIONALLY
WALK: OCCASIONALLY
DRIVE VEHICLE: OCCASIONALLY
SIT: OCCASIONALLY

LIFT
1-10 lbs (Sedentary): OCCASIONALLY
11-20 lbs (Light): OCCASIONALLY
21-50 lbs (Medium): OCCASIONALLY
51-100 lbs (Heavy): OCCASIONALLY
Over 100 lbs (Very Heavy): NEVER

CARRY
1-10 lbs (Sedentary): OCCASIONALLY
11-20 lbs (Light): OCCASIONALLY
21-50 lbs (Medium): OCCASIONALLY
51-100 lbs (Heavy): OCCASIONALLY
Over 100 lbs (Very Heavy): NEVER

PUSH/PULL 1: OCCASIONALLY
CLIMB/BALANCE 2: OCCASIONALLY
STOOP/SQUAT: OCCASIONALLY
KNEEL: OCCASIONALLY
BEND: OCCASIONALLY
REACH ABOVE SHOULDER: OCCASIONALLY
TWIST: OCCASIONALLY
GRASP OBJECTS 3: OCCASIONALLY
MANIPULATE OBJECTS 4: OCCASIONALLY
MANUAL DEXTERITY 5: OCCASIONALLY

1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)
2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)
3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)
4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)
5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)

Keywords:
Fleet Management, Facility Maintenance, Safety Management, Regulatory Compliance, Inventory Management, Budgeting, Maintenance Scheduling, Staff Management, Vehicle Maintenance, Operational Efficiency

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