Assistant Director, Capital Budget

2 weeks ago

New York, United States NYC Health + Hospitals Full time

**About NYC Health + Hospitals**:
**Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible**

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

**SUMMARY OF DUTIES AND RESPONSIBILITIES**:
**General tasks and responsibilities will include**:

- Assist in overseeing the City and Non-City capital infrastructure portfolio.
- Play a lead role in reviewing Certificate to Proceed (CP)submissions; ensure that proper documentation and protocols are followed; assist with the preparation of final CP documentation and submission to OMB.
- Advise facilities on responses to OMB's CP questions.
- Follow up with facilities on the status of CP responses.
- Manage CP workflow ensuring that project requests are logged in the CP Tracker; document OFD activity in support of the facility, as well as OMB's CP approvals.
- Create new project IDs, Budget Code Modifications and Object Code Modifications in FMS.
- Set up new accounts in PeopleSoft; prepare and share Capital Project Budget Authorizations (CPBAs) with facilities.
- Review Non-City funding proposals (grants, internal financing, etc.) and document approvals.
- Assist with internal workflow including the review and approval of Work Orders, Change Orders and contracts based on funding sufficiency.
- Support facilities and OFD accounting staff in resolving budget issues in PeopleSoft and FMS.
- Assist in updating the Capital Commitment Plan on quarterly basis.
- Conduct project budget reconciliations and ad hoc analysis as needed.
- Work with Central Finance to manage the capital reserve account; support OFD leadership in releasing capital reserve funds for critical and unfunded infrastructure projects.
- Support the budget unit, junior staff and facility capital leads in various ways.

**Minimum Qualifications**:
1. A Master’s Degree in Business Administration, Science, Health Care Administration, Engineering or related program from an accredited college or university or a license as a Professional Engineer or registration as an Architect; and,

2. Six years managerial experience in Capital Program or budget work in the construction field, including two years’ experience in budget administration and management of health care facilities; or,

3. A satisfactory equivalent combination of education, training and experience.

**Department Preferences**:
**KNOWLEDGEABLE IN**:

- CP Writing
- NYC Capital Budget Process
- Pivot Tables
- Analyzing data

**YEARS OF EXPERIENCE**:

- Two years in a budget or financial capacity

**PREFERRED SKILLS**:

- Critical thinker
- Advanced Excel data management skills
- Writing and communication skills

**How To Apply**:
NYC Health and Hospitals offers a competitive benefits package that includes:

- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs

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