Foundation Assistant

2 weeks ago

Boston, United States GMA Foundations Full time

**(PLEASE FOLLOW APPLICATION INSTRUCTIONS AS NOTED IN THE POSTING)**

We are seeking a full-time Foundation Assistant who will coordinate all administrative duties associated with their assigned client foundations’ grantmaking and program activities, and assist with a range of other administrative duties. Foundation Assistants have opportunities to learn about the field of philanthropy and may also participate in various projects. At GMA we focus on long-term positions, with ongoing learning and professional development opportunities.

GMA’s mission is rooted in our belief in the transformative nature of philanthropy, that each of us in this field has the capacity to help shape a more just and equitable future. We are accelerating our efforts to become more diverse, culturally competent, inclusive and equitable. We value and promote diversity in our employee’s backgrounds, origins, and ideas and work to maximize employee growth and satisfaction.

**DESCRIPTION AND RESPONSIBILITIES**

The Foundation Assistant will be supervised by a Program Officer or Senior Program Officer, while working on several client teams.

Foundation Assistant responsibilities include:

- Handle correspondence, telephone, and personal contact with trustees, nonprofit applicants and grantees.
- Communicate with the public about grantmaking guidelines and processes, and answer questions from applicants.
- Schedule site visits and meetings.
- Coordinate and produce periodic trustee reports and board meeting books.
- Coordinate logistics for and take minutes at board meetings.
- Maintain accurate filing of client documents.
- Enter data, including in grants management system, and generate reports.
- Monitor grantee reporting requirements.
- Confirm and request financial data from accounting department.
- Coordinate and send grant payments.
- Represent the foundation, as requested, in public meetings and events.
- Assist other administrative staff during peak work cycles to ensure high level of client services.
- Handle other tasks as assigned.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

**Education and experience**
- Required_
- Bachelor’s degree in any area of study and 1+ years of administrative experience (including internships and/or volunteer experience)

**or**
- Associate’s degree with 3+ years of administrative experience.
- Preferred_
- Previous foundation experience and interaction with foundation directors/board members.
- Previous experience managing client relationships.

**Qualifications (knowledge and skills)**
- Required_
- Excellent customer service approach, able to communicate in a tactful, pleasant, and professional manner both verbally and in writing.
- Excellent writing skills, able to draft professional correspondence with accurate grammar and spelling.
- Strong computer skills, including proficiency with MS Office Suite and Adobe Acrobat Pro DC.
- Superior organizational skills and proven ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail.
- Proactive, problem-solving skills.
- Ability to work both as part of a team and independently in a reliable manner, with mínimal supervision.
- Preferred_
- Basic understanding of and interest in the nonprofit field.
- Knowledge of grantmaking software.
- Experience working with databases.
- Knowledge of additional software - PowerPoint, WordPress, Constant Contact.

GMA welcomes applicants who seek to learn about philanthropy, and we are open to providing training and mentoring to support an applicant’s technical and organizational skills.

**DAY-TO-DAY DETAILS**

Our work week is M - F, from 9 AM to 5 PM. Our office is located in downtown Boston, and staff members may take advantage of our hybrid work policy after one month, with at least two-days in our office weekly. Our schedule may include early morning and evening meetings, and occasional weekend meetings. Flexible office hours are arranged, as appropriate. GMA staff occasionally travel to various locations, urban and rural, to participate in site visits, client meetings, and educational programs. Valid drivers’ license or ability to travel by public transportation is required.

The position requires long hours sitting and using office equipment and computers, and includes some light lifting of supplies and materials.

**COMPENSATION**

Pay rate: $20.19 - $21.63

GMA is an employee friendly company offering excellent benefits: paid vacation, holiday, sick days and medical leave; health, vision, and dental insurance; medical and dependent care FSA; commuter benefits, hybrid environment, and a 401k plan with employer match.

**APPLICATION PROCESS**

**PLEASE SEND RESUME AND COVER LETTER TO MELISSA LORA BY EMAIL TO = JOBS (AT) GMAFOUNDATIONS.COM**

GMA is an equal opportunity employer and is committed to a culture that promotes diversity, equity and inclusion. All qualified individuals will be considered for employment without regard to race, color, relig

  • Director Of Foundation Relations

    1 day ago

    Boston, United States Hiresigma Full time

    Job DescriptionJob DescriptionTitle: Director Foundation RelationsLocation:Boston, MA Duration: Full-timeMust-HavesMasters degree 10-12 years of foundation relations, grant development, and writing or program development experience with demonstrated growth in scope, scale, and responsibility of positionsSix years experience of managing team members and...

  • Senior Foundation Relations Manager

    7 days ago

    Boston, United States Zoo New England Full time

    Responsible for all aspects of raising support from foundations, corporate foundations, and government sources. Responsible for securing grant support for unrestricted funding and restricted program support. Establish long-term partnerships and strengthen existing relationships within the corporate and foundation sectors. Advance Zoo New England’s...

  • Grant Writer, Foundation Relations

    1 week ago

    Boston, United States Children's Hospital Boston Full time

    74854BRJob Posting Title:Grant Writer, Foundation RelationsDepartment:Children's Hospital Trust AutoReqId:74854BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:Development/Fundraising Job Posting Description: Boston Children’s Hospital Trust is the philanthropic resource for the hospital which provides vital funds to support our cutting...

  • Grant Writer, Foundation Relations

    4 days ago

    Boston, United States Boston Children's Hospital Full time

    Job Posting DescriptionBoston Children's Hospital Trust is the philanthropic resource for the hospital which provides vital funds to support our cutting edge research, community outreach, patient family programs and medical education.The Grant Writer, Foundation Relations is a highly organized, creative, articulate and adaptable professional who will manage...

  • Front-end Engineer

    3 days ago

    Boston, United States The Sia Foundation Full time

    Job Title Front-end Engineer Organization The Sia Foundation, Inc. is a 501(c)(3) non-profit organization committed to advancing user-owned data. We believe in fostering a decentralized digital landscape where data ownership and control are returned to the individual, aligning with the ethos of decentralized projects like the Sia storage network. Our mission...

  • Outpatient Site Supervisor Licsw or Lmhc or Ladc I

    8 hours ago

    South Boston, United States Gavin Foundation Full time

    **GAVIN FOUNDATION, INC.** **210 Old Colony Ave** **South Boston, MA 02127** **JOB TITLE**:Site Supervisor Outpatient Clinic LICSW or LMHC or LADC I **REPORTS TO**: Vice President of Clinical Services **SUMMARY OF POSITION**: Provide clinical team leadership and clinical supervision to Gavin Foundation Center for Recovery Services (CRS) outpatient...

  • Associate Vice President/Controller

    2 weeks ago

    Boston, United States The Boston Foundation Full time

    Department: Finance Reports To: Chief Financial Officer FLSA Classification: Exempt FTE: 1 Supervises: 4: 2 Managers, 1 Coordinator, 1 Assistant Hybrid Schedule (subject to change): 2-4 days a week in the office, depending on business needs. Balance of each week may be worked remotely. Position Budgeted: $175,000.00 to $200,000.00 Position Summary: The...

  • Intern - QMC, eTMF

    3 weeks ago

    Boston, United States Alliance for Clinical Trial in Oncology Foundation Full time

    Job DescriptionJob DescriptionThe Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the...

  • Associate Vice President/Controller

    2 weeks ago

    Boston, United States The Boston Foundation Full time

    Job DescriptionTitle: Associate Vice President/ControllerDepartment: FinanceReports To: Chief Financial OfficerFLSA Classification: Exempt FTE: 1Supervises: 4: 2 Managers, 1 Coordinator, 1 AssistantHybrid Schedule (subject to change): 2-4 days a week in the office, depending on business needs. Balance of each week may be worked remotely.Position Budgeted:...

  • Sr Administrative Partner

    2 weeks ago

    Boston, United States Foundation Medicine Full time

    About the Job The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise...

  • Master's Level Clinician

    8 hours ago

    South Boston, United States Gavin Foundation Full time

    **GAVIN FOUNDATION, INC.** **675 East Fourth Street** **South Boston, MA 02127** **JOB TITLE**:MASTERS LEVEL SUBSTANCE ABUSE CLINICIAN **REPORTS TO**:Clinical Director **SUMMARY OF POSITION**: Provide individual and group counseling to clients who suffer from or have been affected by addiction. **PRIMARY RESPONSIBILITIES**: - . ** **Provide leadership...

  • Scientist II, Computational Biology

    6 days ago

    Boston, United States Foundation Medicine Full time

    About the Job The Scientist II, Computational Biology will work as part of a new product team, focused on improving blood-based cancer diagnostic capabilities in areas such as cancer detection, minimum residual disease, and other related applications. This team is comprised of talent from across the Roche ecosystem, including Roche Diagnostics, Roche Pharma...

  • Scientist II, Computational Biology

    2 weeks ago

    Boston, Massachusetts, United States Foundation Medicine Full time

    About the JobThe Scientist II, Computational Biology will work as part of a new product team, focused on improving blood-based cancer diagnostic capabilities in areas such as cancer detection, minimum residual disease, and other related applications. This team is comprised of talent from across the Roche ecosystem, including Roche Diagnostics, Roche Pharma...

  • Sr Administrative Partner

    2 weeks ago

    Boston, United States Foundation Medicine Full time

    About the Job The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise New...

  • Intern - QMC, eTMF

    4 weeks ago

    Boston, Massachusetts, United States Alliance for Clinical Trial in Oncology Foundation Full time

    The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the Foundation in support of the...

  • Bhji-recovery Navigator

    8 hours ago

    South Boston, United States Gavin Foundation Full time

    **Position**: BH-JI Recovery Navigator **Reports to**: BH-JI Supervisor The Recovery Coach (RC) will provide peer recovery support services to patients with substance use disorder (SUD) and will assist patients in achieving sustained recovery. This position will facilitate patient access to recovery-oriented substance use disorder treatment, resources, and...

  • Credentialing Assistant

    6 days ago

    Boston, United States Children's Hospital Boston Full time

    75083BRJob Posting Title:Credentialing AssistantDepartment:Medical Staff ServicesAutoReqId:75083BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description: The Credentialing Assistant will be responsible for: + Coordinating and supporting the Medical Staff Credentialing Specialists with the Medical Staff and House...

  • Accounting Manager

    7 days ago

    Boston, United States Boston Children's Hospital Full time

    Job Summary Exciting opportunity to join the Finance Team at the Physicians' Organization at Boston Children's Hospital! The manager will be responsible for the financial activities related to the Physicians' Organization and affiliated foundations, staff oversight, audits, and support the senior management team. This Accounting Manager, PO will be...

  • Etmf Trial Master File Assistant

    1 month ago

    Boston, United States Cardiovascular Clinical Studies Full time

    **Trial Master File Assistant** **Overview** Cardiovascular Clinical Science Foundation (CCSF) is a scientifically-driven, global, full-service clinical contract research organization (CRO) providing Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. CCSF specializes in Cardiovascular medicine,...

  • Associate Practitioner Dialysis Unit

    1 week ago

    Boston, United States Dorset County Hospital NHS Foundation Trust Full time

    Job summary An exciting position has become available in the dialysis unit for a highly skilled haemodialysis assistant practitioner. Previous experience in dialysis essential but candidates will be supported to obtain all knowledge, skills and competencies required of the Assistant Practitioner role. The successful candidate will either already...