Facilities Manager

4 weeks ago

Oxnard, United States City of Oxnard Full time

COST OF LIVING ADJUSTMENT
- Pursuant to the OMMA MOU, effective the first full pay period of July 2024, the City shall provide a 3% increase in salary to all employees

WHAT YOU'LL DO**:

- Plan, coordinate, prioritize, and monitor the work of crews involved in the construction, repair, and maintenance of City facilities that includes janitorial services.
- Provide day to day leadership to assigned crews; monitor work activities to ensure safe work practices, work quality and accuracy; ensure compliance with applicable rules, policies and procedures; coordinate the work of the division with other City departments, outside agencies, or concerned community groups; assist in the formulation and implementation of divisional goals and objectives; supervise and participate in developing plans, work processes, procedures, and systems to achieve goals and monitor division performance.
- Select, supervise, train, and evaluate the performance of division personnel; establish performance goals for crews and individual employees; assume responsibility for motivating and training assigned personnel; initiate discipline procedures as appropriate.
- Build-out the new Enterprise Asset Management (EAM) System to document and track City building assets and strategically plan facility preventive maintenance and Capital Improvement Projects.
- Develop schedules and methods for performing assigned duties; maintain appropriate work records and documents which may include timesheets and work orders; prepare statistical and/or analytical reports; prepare and administer budgets for assigned program areas; prepare requisitions for materials and supplies; and assist in the preparation of equipment specifications.
- Attend community and citizen meetings.

**CLASSIFICATION SUMMARY**:
This class is the seventh level in a seven-level Maintenance and Operations Series devoted to maintaining and repairing City property, equipment, facilities, and infrastructure and providing services and programs through the performance of semi-skilled and skilled labor and technical work. Incumbents supervise a major operational program or function, serve as a second level supervisor of multiple first-level supervisors, as well as other staff. As assigned, work may include planning and administration of budgets; organizing and implementing programs; developing policies and procedures; handling and resolving escalated complaints; and preparing reports and other documents.

**DISTINGUISHING CHARACTERISTICS**:
This classification is distinguished from the Maintenance Crew Supervisor in that it oversees a major operational program or function and serves as a second level supervisor.

**PAYROLL TITLE/CLASSIFICATION**:Maintenance & Operations Superintendent

**SUPERVISION EXERCISED / SUPERVISION RECEIVED**:
Incumbents supervise professional, paraprofessional, and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure, or in consideration of risk management.

**WORK SCHEDULE**:
The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. In addition, this position may be required to be available to work additional hours in response to peaks in workloads, activation of the Emergency Operations Center, and changes in department needs.

**BACKGROUND CHECK**:
**Essential Functions**:

- (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)_

Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.

Plans, coordinates and supervises assigned maintenance and operations programs and functions; monitors processes to ensure the achievement of work quality standards, and adherence with operational and safety policies and procedures.

Reviews and evaluates programs, processes, and operating performance; recommends, develops, and implements program enhancements and procedures to maximize quality and effectiveness.

Investigates, analyzes, and resolves operational issues; responds to inquiries and complaints; interprets and explains policies and procedures; plans and implements adjustments, improvements, and solutions.

Monitors and administers maintenance and service contracts; evaluates proposals; assists in negotiating contracts and vendor/contractor selection; reviews scope of work for projects and monitors progress and quality as specified within the contracts.

Provides support in preparing and monitoring assigned budget; manages expenditures and inventory in accordance with the operating budget.

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