Legal Billing Coordinator

4 weeks ago

Phoenix, United States Tiffany & Bosco, PA Full time

Job Summary:
The Legal Billing Coordinator plays a crucial role in ensuring accurate and timely invoicing and collection of fees owed for legal services provided by a standalone seven-lawyer trial practice group within Tiffany & Bosco, PA. The Legal Billing Coordinator also plays a critical role in processing vendor invoices and accounts payable-related tasks. This position requires strong attention to detail, excellent organizational skills, and the ability to effectively communicate with clients, vendors, and other departments internally. The individual in this role has primary responsibility for all aspects of financial operations for the practice group, ensuring accuracy, efficiency, and compliance in the billing process.

**Responsibilities**:

- Financial and Collections Management: Primarily responsible for collection, accounts payable, and receivable processing. Monitor accounts receivable and follow up on outstanding invoices to ensure prompt payment, escalating issues as needed to firm management.
- Pre-bill Invoice Processing: Assist with entering and revising time entries, reviewing pre-bills for all attorneys in the department, reviewing invoices from the accounting department for accuracy, coordinating attorney review and correction, ensuring compliance with client guidelines, fee arrangements, and billing protocols. Log and send invoices to the client.
- Billing System: Utilize billing software systems, including entering new client matter information, updating rates, and troubleshooting any issues related to billing processes.
- Client Communication: Serve as a point of contact for clients regarding billing inquiries, providing clear and timely responses to address any questions or concerns. Clear and diplomatic communication is expected when handling client inquiries.
- Reporting, Analysis, and Collection: Monitor cash flow for the group. Prepare regular reports on billing and collections metrics, analyzing trends and identifying opportunities for process improvement.
- Expense Entry: Coordinate with attorneys and staff to accurately prepare expense receipts.
- Receipt and Trust Payment Processing: Maintain financial records for all clients and the department.

**Experience**:

- 3+ years of previous experience in billing, accounting, or financial administration within a large law firm environment.
- Strong analytical and problem-solving skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Adaptability and taking initiative are crucial, especially when managing multiple tasks.
- Excellent communication and interpersonal skills, with a customer service-oriented approach.
- Knowledge of legal billing practices, billing guidelines, and regulatory requirements is highly desirable.
- First-rate ability to efficiently manage time and follow up on items pending feedback from others. High accountability is expected in adhering to billing timelines and maintaining accurate financial records.

This position offers the opportunity to work in a dynamic environment where your expertise in billing and accounting will be valued. If you possess the required skills and are looking to advance your career in billing coordination, we encourage you to apply.

Pay: $28.00 - $31.25 per hour

Expected hours: No less than 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Profit sharing
- Vision insurance

Experience level:

- 3 years

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounting: 3 years (required)
- Microsoft Excel: 3 years (required)

Ability to Commute:

- Phoenix, AZ 85016 (required)

Ability to Relocate:

- Phoenix, AZ 85016: Relocate before starting work (required)

Work Location: In person

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