Payroll Specialist

2 weeks ago

Chicago, United States Marex Full time

Diversified. Resilient. Dynamic.

Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets.

The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment Solutions and Agency and Execution. It has a major franchise in many major metals, energy and agricultural products, executing around 50 million trades and clearing 205 million contracts in 2022. The Group provides access to the world's major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers.

With more than 35 offices around the globe, and over 2,000 dedicated people enabling access to exchanges and technology-powered services.

**Purpose of Role**:
Payroll Specialist will be responsible for preparing, inputting and processing U.S. & Canadian payrolls as well as with compliance for regulatory/tax authorities. Responsible for the delivery of other functions of the payroll department including payroll accounting, benefits administration, reporting and year end processes.

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

**Responsibilities**:

- Responsible for preparation of semi-monthly U.S. payroll reconciliation spreadsheets
- Manage all input of semi-monthly U.S. payroll changes, including, new hires, terms, other data changes
- Inquire, research and set up SUI, State and other tax jurisdictions as necessary
- Collate payroll/benefits changes for the Canada payroll provider
- Responsible for maintaining HR data records to properly record any pay related changes in the payroll system.
- Liaise with Finance team on all related payroll inquiries and collaborate cross functionally with other areas of the organization
- Assist in processing 401k enrollments
- Assist with 401k Non-discrimination testing and 401k annual audit
- Assist with set-up of new tax jurisdictions\
- Assist with garnishments, verifications of employment and unemployment claims
- Facilitate audits by providing records and documentation to auditors
- Respond timely to employee payroll inquiries
- Assist the US HR department as needed
- Ensuring compliance with the company's regulatory requirements under the SEC, FINRA, NFA, CFTC and other applicable exchanges.
- Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
- Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
- At all times complying with Marex's Code of Conduct
- To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
- To report any breaches of policy to Compliance and/ or your supervisor as required
- To escalate risk events immediately
- To provide input to risk management processes, as required.

The Company may require you to carry out other duties from time to time.

**Competencies, Skills and Experience**:
**Competencies**
- Self-motivated and eager to jump in and help the team
- Analytical and strong communication skills required
- Engaging individual with the willingness to learn different products and different functions
- Excels at building relationships, networking and influencing others
- Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

**Skills and Experience**
- Experience of US payroll systems (preferably ADP Workforce Now)
- Advanced MS Excel Skills
- At least 3-5 years of direct payroll experience
- Associates or Bachelors Degree in Business or related field required
- Experience with both exempt and non-exempt employee populations
- Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by the law.

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