Accounting Specialist

3 weeks ago

Winter Haven, United States Polk State College Full time

This is positions performs highly responsible administrative accounting work and coordinates various departmental programs, projects, procedures, and systems. Work is generally governed by broad instructions and objectives involving frequently changing conditions and problems.

**Essential Functions and Duties**:

- Performs various departmental accounting processes, ensuring accuracy, consistency, and timeliness.
- Researches, gathers, and analyzes data. Prepares related reports and summaries as needed.
- Assists in coordinating departmental data bases and other systems and records. Performs timely data entry and system maintenance to ensure accuracy.
- Coordinates and administers assigned departmental programs and projects.
- Provides information and responds to internal and external inquiries; advises on departmental programs and related policies and procedures.
- Assists staff with college and departmental events.
- Maintains confidentiality of restricted information.
- Reconciles financial reports, accounts, and budgets.
- Collaborate with Accountants and Finance Management.
- Reconcile expenditures and assist Accountant regularly to prepare revenue requests to be submitted.
- Assists Accountant in the development of budgets as needed.
- Prepare ad-hoc accounting reports as requested.
- Maintain knowledge of State and Federal regulations pertaining to fiscal operations.
- Attend seminars/classes as needed for professional development.
- Maintain regular attendance/punctuality.
- Provide exemplary customer service and reacts with professionalism at all times when dealing with both internal and external customers.
- Performs other duties as assigned.

**Required Skills**:

- Experience with Office suite type products including Excel and Word.
- Experience with Banner ERP (or similar) and accounting software preferred.
- Good organizational skills, with special attention to details. Must be able to multi-task.
- Good oral and written communications skills and the ability to establish effective rapport with students, internal and external customers.
- Proficient with spreadsheets and databases.
- Ability to maintain confidential information.
- Ability to work independently on broader assignments with the responsibility for the planning of work.
- Ability to research records and procedures independently.
- Exceptional customer service skills.

**Working Conditions/Additional Information**
- This position is a full-time on-campus position located at our Winter Haven campus, but will travel to event locations as necessary. (Remote/hybrid options are not available.)
- Weekend and evening work may be required on occasion.
- Position may be required to work during College closures (such as winter/spring break and inclement weather closures).

**Salary and Benefits Information**
- This position is a level C**15**. Please see below for specific salary range.
- We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

**Required Education**:
Graduation from a standard high school (or equivalent).

**Preferred Education**:
Associate's or Bachelor's Degree from a regionally accredited college or university in Accounting, Finance, or related field.

Required Experience

Three years of related experience in accounting or finance. Associate's Degree in Accounting (or related field) can be substituted for 1 year of experience. Bachelor's Degree in Accounting (or related field) can be substituted for 2 years of experience.

**Submissions that do not include all parts of the following required information will not be considered**:

- a resume

**This position will close at 8:00 a.m. on Friday, May 31, 2024.**

**Important Information**
- If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
- Polk State College is a drug-free workplace.
- Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.
- Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
- Polk State College does NOT provide relocation assistance for this position.

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