Lead Surgical Materials Specialist

3 weeks ago

San Diego, United States Sharp Healthcare Full time

[Bachelor's Degree; Other; Associate's Degree
**Hours**:
**Shift Start Time**:
Variable
**Shift End Time**:
Variable

**AWS Hours Requirement**:
8/40 - 8 Hour Shift

**Additional Shift Information**:
Work shift: 06:45am to 3:15pm usually. Occasional shift is from 08:30am to 5pm

**Weekend Requirements**:
No Weekends

**On-Call Required**:
No

**Hourly Pay Range (Minimum - Midpoint - Maximum)**:
$27.986 - $34.983 - $41.979

**What You Will Do**
Under the direction of the Manager, works independently and corroboratively with Surgical Services and Material Management to perform purchasing, organization, maintenance and technical planning of all supplies and equipment, acts as liaison between Material Management department and Surgical Services. Accountable for budget variances regarding supplies and equipment on an ongoing basis. Accountable for the daily activities in collaboration with Manager including directing,
checking, supervising, evaluating staff, etc. Ensures effective and efficient systems and processes are utilized to achieve and improve operational outcomes.

**Required Qualifications**
- 3 Years related experience.
- 1 Year experience in a surgery and/or acute hospital setting.

**Preferred Qualifications**
- Associate's Degree
- Bachelor's Degree
- Other : evidence of further study in business administration or management in related fields.
- Business background with budget experience within Surgical Care strongly

**Essential Functions**
- Budget Development and Adherence
Coordinate projects in collaboration with Sharp engineering, IS, outside contractors, etc.
Actively sets priorities for efficiency and adjusts to unscheduled situations.
Assigns tasks and duties to staff to support efficient operations and timeliness. Supervises assignments of staff to improve productivity.
Supports organizational cost containment.
Collaborates with appropriate clinical staff to maintain inventory and ensure efficient operations. Recommends necessary expenditures to the Manager according to departmental needs and budgeting allowances.
Conducts cost-analysis of products used when requested or as necessary.
Writes and prepares reports regarding budgets when necessary.
- Collaboration
Oversees/helps coordinate evaluation and purchase of new equipment and supplies with nursing and medical staff.
Identifies preferred vendors for supplies/equipment.
Contacts vendors to arrange for evaluation, provides no charge PO for equipment tracking.
Provides/collects evaluation forms from staff after use.
Provides cost information/analysis on equipment use.
Identifies opportunities for improving cost structure with new supplies.
- Daily Operations
Oversees the daily activities of Material Assistant, Equipment Technicians and other assigned personnel: supervises the coordination, organization and maintenance of all departmental inventories.
Assures that proper level of stock items are being ordered and that orders are being placed within acceptable time frames determined by Central Materials Management and warehouse.
Follows or directs follow-up on zeroed items from warehouse.
Assures that proper inventory stocking practices are being followed (rotation of stock and removal of expired items) and that supplies are handled properly to avoid damage.
Serves as resource to staff and the department.
Completes coaching and counseling as needed.
Completes employee evaluations on time.
Maintains organized and orderly patient/work areas throughout department.
Assists in management of department resources e.g. signage, badges, phones, lockers and others as assigned.
Supervise staff responsible for patient flow and special needs of rooms to maximize efficiency and decrease room time.
Serves as department representative and conducts ongoing audits as requested by the Manager to achieve constant readiness for regulatory surveys.
- Equipment and Supply Management
Assesses and documents current supply and equipment inventories including Buyout requisitions and warehouse data entry forms.
Maintains supply levels for all items required by Surgical Care.
Collects data necessary to set up par levels required.
Establishes and updates computer programs for inventory control.
Maintains equipment inventory.
Consults with Manager and appropriate clinical nursing staff on a routine basis to assure availability of all equipment and supplies.
Collaborates with appropriate clinical nursing staff to maintain inventory in a timely manner insuring efficient surgical operations.
Takes appropriate action regarding product and equipment recalls, directing Material Assistants to remove recalled items and inventory.
Participates in determining the organization of permanent location and proper storage of supplies and equipment.
Completes necessary forms for deletion or transfer of equipment from inventory.
Oversees and coordinates the yearly physical inventory; compiles data and completes documentation for submission to Finance Department.
Demonstrates cost containm

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