Finance Director/cfo

2 weeks ago

Tucson, United States Tucson Residence Foundation Full time

Dedicated to dignity, inclusion, and driven by the believe that everyone, regardless of ability deserves to live with respect, choice, and purpose. We are committed to fostering a community where every individual can thrive, discover their potential, and lead fulfilling lives.

**Position**: Finance Director

**Reports to**: Executive Director

**Supervises**: All Finance department personnel including AR/AP, Payroll, and Accounting Assistant

**Primary Hours**: Varied weekday hours between 8 am and 5 pm

**Qualifications**: Bachelor's degree in Accounting or related field preferred

Minimum 3 years of progressive accounting experience in a financial management position including experience with DDD billing procedures.

Working knowledge of Generally Accepted Accounting Principles (GAAP)

Working knowledge of job cost accounting

Excellent attention to detail and organizational skills

Ability to prioritize, multi-task, and consistently meet deadlines

**Pay Range**: $70,000 to $90,000 annually

FLSA Exempt position

**General Responsibilities**:

- Responsible for maintaining accuracy in the daily, monthly, and annual accounting functions, including annual audits and tax filings.
- Management of all functions of the Finance department staff.
- Ensure compliance with all applicable funding agency's rules and regulations and state and federal laws.
- Represents the Agency with professionalism and provides courteous customer service to members, families, guardians, and outside entities.

**Specific Responsibilities and Duties**:

- Monthly review of all general ledger reconciliations, bank reconciliations, and analysis of significant variance from the budget, including investigations of major variances to budget and recommending resolutions
- Maintain Fixed Asset schedule, ensures it agrees to the general ledger
- Maintain new vehicle purchases and sets up payments and amortization
- Manage Finance Department activities, including oversight of all team responsibilities
- Production of all Agency financial statements to include a presentation at the Board of Director monthly meetings and submission of required financial reports to DES/DDD quarterly and annually
- Perform a variety of accounting tasks that include but are not limited to verifying documents for completeness, accuracy, and compliance with government regulatory requirements
- Monthly billing to DES/DDD and maintenance of weekly updates of the Monthly Analysis Report to ensure accuracy of hours for billing
- Administrate the company credit cards, adjust balances and dispute charges as necessary.
- Processes payments for company gas cards and exports transaction history for posting to general ledger.
- Generates monthly gas card activity reports and sends them to Associate Directors for review.
- Initiates repair/replacement of damaged, lost, or stolen company property, phones, credit cards etc.
- Manage compiling data and information for the annual audit and interface with the audit firm
- Manage compiling data for the production of the annual tax filing produced by outside accounting firm
- Review and sign off on all accounts payable to ensure proper coding, timely payment, and allocations as required
- Development of the annual budget in conjunction with input from the Executive Director, HR Director, Associate Directors, and Program Directors
- Cash management including funding A/P and payroll, monitoring balances and notifying the Executive Director and Board of Directors of cash positions and making recommendations regarding the customary limits of financial institutions, and preparing cash flow projections based on need
- Calculate and record quarterly vacation accrual journal entries based upon reported data from Sage HRMS.
- Communicate with Associate Directors, Program Directors, and Program Supervisors regarding the management of client funds and required reporting to DES/DDD
- Ensure deposits are made timely, and appropriate records are maintained
- Review and reconcile member's client fund accounts and communicate with representative payees, guardians, and DES/DDD as necessary
- Coordinate with operations regarding lease renewals and terminations
- Ensure Finance Policies are in compliance with DES/DDD and other government regulatory requirements and make updates as needed.
- Facilitate training related to policy and procedure changes as needed, to ensure the company is able to easily transition and implement necessary changes.
- Coordinate with Operations Administrator regarding vehicle and facility related expenses by reviewing quotes and statements of work.
- Presents quotes and statements of work to Executive Director and Board of Directors as needed for approval.
- Participate in annual insurance renewals meetings while working in coordination with the Operations Administrator to provide all relevant data needed for renewal.
- Participate in annual benefit renewal in coordination with the Human Resources Director
- Perform AP/AR, P

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