Marketing and Broker Assistant
2 weeks ago
**Summary**: This part-time position is responsible for assisting the brokerage department, such as keeping our marketing material updated and accurate and creating new brochures. In addition, you will be responsible for updating our available spaces and pricing on our marketing sites like LoopNet, Costar, etc. in addition to assisting the brokerage department with various administrative functions. In this role, you will report to the Executive Vice President. This is a part time position Monday - Friday, 10:00am-3:00pm
Responsibilities include but are not limited to the following:
- Keep organized records of all third-party listing agreements.
- Timely communication & leasing updates to 3rd party listing contacts
- Responsible for promptly sending out listing agreements to third party owners.
- Ensure listing extension letters are sent out promptly.
- Assemble, review and proofread brokerage commission invoices.
- Maintain a & update all marketing materials, create new marketing brochures, e-blasts, online postings, ads, etc.
- Implement marketing efforts to ensure maximum exposure of Imperial Realty products.
- Assist brokers with preparing listing presentations.
- Assist brokerage manager with execution of listing agreements, disclosures and other agreements using either letters, DocuSign or other electronic signature software.
- Other duties as assigned.
**Qualifications**:
- Knowledge of brokerage invoicing
- Experience with marketing and design.
- Attention to detail.
- Strong verbal and written communication skills
- Excellent organizational and time management skills
- Basic bookkeeping skills
- Excellent follow-up skills.
- Proficiency with Excel, including ability to create, format, modify, update spreadsheets.
- Strong working knowledge of other Microsoft Office programs, including Word, Power Point, Outlook, etc.
- Strong working knowledge of Adobe suite (Particularly InDesign) with ability to create, format, modify and update fillable PDF forms and documents.
- Capability to multitask and prioritize time sensitive tasks.
- Demonstrate a high level of organizational habits.
**Job Type**: Part-time
Expected hours: 25 per week
**Benefits**:
- 401(k)
- 401(k) matching
- Referral program
Schedule:
- Monday to Friday
Ability to Relocate:
- Chicago, IL 60646: Relocate before starting work (required)
Work Location: In person
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