Surgical Services Inventory, Coordinator

2 weeks ago

Baltimore, United States University of Maryland Medical System Full time

**Company Description**
We’re making Maryland stronger

With roots that go as far back as 1895, the UM Rehab & Ortho Institute continues to be a pioneer in orthopedics and neurological disorders. From bones to brains, our cutting-edge hospital heals even the most serious of injuries, specializing in everything from total joint replacement to spinal cord injuries and neurological condition. In total, our 141-bed facility welcomes over 3,000 patients every year. As the state’s largest provider of inpatient rehabilitation services, we offer some of the most advanced therapies for stroke, spinal cord injury, traumatic brain injury, orthopedic and sports injury, among many others.

The Surgical Services Inventory Control Coordinator is an integral part of the hospital's Materials Management team. The SSIC Coordinator is responsible for the procurement and other contracting support activities for the Department of Surgical Services including tracking and ordering inventory, budgeting, selecting and storing supplies, equipment and instruments.

The Coordinator is required to adhere to corporate policies, provide strong customer service support, review department purchasing requests, and insure that pricing is reasonable and competitive. The Coordinator is also responsible for inventory control activities within the Operating Room suite. The Coordinator works under the direct supervision of the Materials Management Manager.

Must demonstrate the knowledge and skills necessary to provide care appropriate to the age, culture, ethnicity, and specific individual diagnostic needs of the patients served in his/her department. He/she must be able to assess and interpret data about the patient’s status in order to identify each patient’s specific needs and provide the care needed by the patient group (pediatric, adolescents and/or geriatric patient group, culture and diagnostic specific).

Consistently expresses and demonstrates compassion and courtesy for patients. Extends courtesy and support to patient's families/visitors.
- Proficient with all MMIS Modules.
- Proficient with entering new OR supplies into the IPATH database. Respect for individuals, Customer Service, Teamwork and Collaboration: Exhibits excellent customers service skills and communicates the mission of University of Maryland Rehabilitation & Orthopedic Institute when working with internal and external customers
- particularly when fulfilling purchasing and supply chain needs.
- Minimizes supply chain disruptions through clear and effective communication with hospital departments and outside vendors. Works collaboratively with the Materials Management department and with other hospital staff
- especially with the Director of the Operating Rooms.
- Supports departmental initiatives as a fully engaged team leader.

Leadership, Clinical and/or Technical Skills: Acts as a liaison between Materials management and other hospital departments
- particularly the OR Nursing Staff.
- Proficient in the use of the MMIS including the 'Inventory Control,' 'Receiving,' and 'Stock Reorder' modules.
- Inputs new OR supplies into the IPATH OR Management database. Also adds them into the MMIS. Purchases all stack and non-stock supplies-including capital equipment
- for the Surgical Services Department.
- Reviews purchase requisitions for appropriateness, manages draft purchase orders, and reviews and closes 'killed' purchase orders.
- Other duties as assigned.
- Quality and Patient Safety:

- Responsible for monitoring product recall notices for the OR supplies. Implements hospital policy when a recall is applicable to the ORs inventory.
- Cost Effectiveness
- Researches product information. Contacts vendors to verify pricing, availability of the product or service, quantity, and delivery date.
- Education & Research:

- Monitors the compliance of vendor's sales staff working within the OR. Verifies the vendor's 'Status Blue' requirements are within compliance.
- Conducts in-service education for new products, policies and procedures for Materials Management staff.
- Attends training sessions for any updates the Materials Management Information System.

**Qualifications**
- Completion of high school level of course work with attainment of a high school diploma or State High School Equivalency Certificate (GED).
- Three to five years of operating room experience.
- Management experience, minimum 2 years preferred.
- Ability to communicate effectively in both verbal and written form.
- Experience in inventory, budget and cost control systems.
- Must have ability to coordinate eyes and hands quickly and accurately
- Highly effective verbal communication skills including courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining hospital/departmental policies and procedures are necessary. Verbal communication skills may include communicating with an interdisciplinary team, patients, and families. Effective writing

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