Temporary Financial Assistant

1 month ago

Chicago, United States Northwestern University Full time

Budget:_
- Maintains & tracks individual budget accounts.
- Coordinates annual budget process including tasks associated with the open/close processes.
- Completes reconciliation procedures.
- Creates summary reports.
- Coordinates &/or provides information for annual salary review process.Analysis, Statements & Reporting:

- Prepares account, budget, cost, expenditure &/or funds analysis.
- Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
- May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
- Transactions_
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Reviews; ensures approval based on alternatives regarding practice & policy.
- Troubleshoots problems.
- Performs vendor/account research as needed.
- Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Enters information into database.
- Grants &/or Awards:_
- Completes post award accounting.
- Sets-up sub-contracts &/or start-up research accounts.
- Closes grants.
- Processes subcontract payments according to rules & regulations of granting agencies.
- Reconciles subcontract payments.
- Verifies payroll funding entries.
- Corrects charges to various accounts.
- Administration:_
- Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
- Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
- Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
- Training:_
- Assists with training of new staff members
- Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
- Supervision_
- Provides guidance to junior employees.

**Qualifications Required**:

- High school diploma or the equivalent.
- 3 years accounting &/or bookkeeping experience or the equivalent combination of education & experience.
- Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
- Familiarity with financial reporting.

**Software Required**:
MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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