Meeting Planner

2 weeks ago

Chicago, United States Association of Diabetes Care & Education Specialists Full time

**Do you possess administrative project management skills? Do you have proven experience in event planning, onsite execution, logistics and meeting management? Would you value contributing to an organization that is making a difference?**

If you answered yes to the questions above, this may be the position for you The Association of Diabetes Care & Education Specialists (ADCES) is currently searching for a **Meetings Planner.**

The Meetings Planner is responsible for assisting with the organization, logistics, and execution of in-person and virtual meetings related to the MATCH Program. The Meetings Planner will also provide meeting services coordination as needed for the MATCH Program to include, but not limited to, regional meetings, training sessions, peer learning meetings, retreats, program audits/site visits, webinars and other support as developed and assigned.

Additional responsibilities are:

- In partnership with Director of Meeting Services, create and oversee the development of meeting specifications including session layouts, implementation of all pre-, on-site, and post-meeting logístical arrangements, managing meeting room setups, and audio/visual and catering requirements.
- Work with Content Leadership Groups and MATCH leadership to provide support for program audits and site visits as needed. This includes but is not limited to travel arrangements and agenda planning.
- Manage travel accommodations, food and beverage needs, agendas, and coordinating meeting facility logistics for MATCH team and partner organizations.
- Assume responsibility for budgeting and reconciliation of events per guidelines of program proposal.
- Travel to and provide on-site staff support for the various MATCH grant meetings, and other educational events as needed.

**EDUCATION/EXPERIENCE**
- Minimum of 3-4+ years of meeting planning experience required.
- College degree required; CMP designation or equivalent certification preferred.
- Prior relative experience in meeting and/or event department preferred.
- Demonstrated project management experience required.

ADCES offers a competitive compensation and benefit package, designed to attract, and retain qualified individuals who deliver excellent service to our members and business partners.

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Application Question(s):

- Are you able to commute to and work from our downtown Chicago office 2-3 days/week?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Event planning: 3 years (required)
- Project management: 3 years (required)

Ability to Relocate:

- Chicago, IL 60606: Relocate before starting work (required)

Work Location: Hybrid remote in Chicago, IL 60606

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