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Purchasing & Inventory Manager

5 months ago

Salinas, United States Foothill Packing Inc. Full time

**Reports to**: CFO

**FLSA Status**:Exempt

**Location**: Salinas or Yuma Office

**Equal Opportunity Employer**

**Summary**:
The Purchasing & Inventory Manager position is responsible for managing the company’s sourcing and procurement processes with the goals of optimizing costs, timely procurement of required goods and services and continual evaluation of the quality of those goods and services and the vendors that provide them. Responsibilities also include managing a system of purchasing and inventory controls.

At Foothill Packing, we have embraced continuous process improvement (CPI). The Purchasing & Inventory Manager is a major contributor to the success and growth of the company. The manager will collaborate with cross-functional teams, define strategy and implement best practices within our procurement and inventory functions.

**General Duties**
- Supervise parts department employees.
- Work with CFO to ensure that internal procedures and controls are documented.
- Set and achieve goals for cost reduction and provide efficient and accountable handling of Company resources.
- Develop documentation of processes, procedures and policies for all areas of operation taking into consideration any uniqueness that may exist in that area.
- Ongoing education, development and networking with major procurement groups and associations.
- Create system of reports and KPI’s for management.

**Purchasing Objectives**
- Issue purchase orders, verify/confirm purchases and amounts and terms.
- Implement independent receipt of goods processes.
- Ensure that purchases meet required internal, customer and regulatory requirements.
- Assist department on negotiating terms and conditions for goods and services.
- Forecast required purchases.
- Maintain automated systems for reordering where possible.
- Conduct cost analyses and set benchmarks for improvement.
- Develop risk management procedures to deal with product shortages.
- Working closely with the management and legal to ensure contracts and terms are favorable for major contracts.
- Prepare risk management strategy for supply contracts and agreements.

**Vendor Management Objectives**
- Define and administer process for vendor qualification and ongoing evaluation.
- Maintain up-to-date vendor database.
- Ensure that there are no conflicts of interest with vendors.
- Document and administer comprehensive vendor selection process.
- Manage multiple vendor relationships.
- Setting organizational standards for vendors.
- Resolve vendor disputes.

**Inventory Control Objectives**
- Develop inventory usage tracking reports, distribution of reports to Managers.
- Measure inventory turns to ensure that inventory levels are optimal.
- Develop just-in-time purchasing where feasible.
- Manage and evaluate inventory controls. Train others in inventory management best practices.
- Become proficient with Cetaris software in all aspects of use and reporting.
- Manage independent cycle and quarterly/annual full physical inventory counts.
- Ensure adequate security is in place to protect inventory assets.
- Develop and maintain inventory stock room locations and efficient system of inventory stocking, usage and tracking.

**Essential Duties and Responsibilities (but not limited to the following)**:

- Lead the planning, execution, and successful delivery of business systems projects, ensuring alignment with company goals. Create long
- and short-term plans, including targets for milestones and deadlines.
- Offer hands-on support and strategic guidance throughout the project lifecycle, facilitating collaboration among internal teams and external partners. Manage external vendors, oversee contract negotiations, monitor performance, and address challenges to ensure project success. Develop and maintain partnerships with third-party resources, including vendors and researchers.
- Assign and monitor resources to ensure project efficiency and maximize deliverables. Delegate tasks on the project to employees best positioned to complete them.
- Effectively leading project teams, resolving conflicts and motivating team members.
- Work closely with managers and key stakeholders to develop comprehensive project plans, set timelines, and define project deliverables. Communicate regularly with executives, managers and key stakeholders to keep the project aligned with their goals. Report project outcomes and/or risks to the appropriate management channels and escalate issues, as necessary, according to project work plan.
- Perform quality control on the project throughout development to maintain the standards expected. Establish and maintain processes for managing scope during the project lifecycle, setting quality and performance standards and assessing risks.
- Review all related contracts and make recommendations on terms, pricing, incentives, deliverables, etc..
- Define, lead and develop internal projects using existing infrastructure as needed. Hands on development of some solution