HR Specialist

3 days ago

Elgin, United States Illinois School District U-46 Full time

JobID: 34822

**Position Type**:
Human Resources/Specialist**Date Posted**:
5/6/2024**Location**:
Human Resources Department**Date Available**:
05/06/2024**Closing Date**:
Until Filled

**Position / Title**: HR Specialist**Bargaining Unit**: NON-UNION**Department/Location**: Human Resources**Calendar Days**: 261**Reports To**: Director of Human Resources**JD Revision Date**: 08/19/2022**Supervises**: N/A**Function / Position Summary**
This position is responsible for the administrative support of day-to-day Human Resources staffing & recruitment duties including HRIS updates and maintenance, onboarding and exit process, I-9s, recruitment management system, new employee files, employee status changes, compiling reports, data analysis, and working with designated union groups to maintain employee seniority and labor relations.
**Job Duties / Responsibilities**
- Comply with maintaining active and inactive employee personnel files and I-9 documentation according to federal and state law requirements.
- Backup to HR Generalist for processing of new hire requests.
- Maintain information in the Applicant Tracking System and other HR systems to ensure compliance with all union protocols related to hiring, interviews, employee testing, and seniority reports.
- Work alongside HR Manager to assist in a multitude of HR-related projects.
- Assist with planning and attending Job Fairs and other hiring events to promote district job openings.
- Monitor and process all fingerprint/background checks.
- Ensure compliance with USCIS Form I-9 Employment Eligibility Verification for all district employee hires.
- Assist with managing the Director’s calls, calendar, schedule, and meetings.
- Assist with maintaining the department website up to date.
- Assist with updating and maintaining department processes and procedures in compliance with the district's ISO 9001:2015 certification standards.
- Assist with the sub-calling systems for the District (Absence Management)
- Assist with the creation, maintenance & updates of job requirements and job descriptions for all positions.
- Respond to varied general questions from applicants, employees, or managers.
- Ability to run reports, gather, and analyze data.
- Ability to maintain confidentiality and use discretion at all times.
- Perform other duties as assigned.

**Education**
- Three years of previous Human Resources experience.
- Associates degree preferred.
- A diverse Human Resources background, covering the areas described above.
- Highly effective communication skills, written and verbal.
- Strong attention to detail.
- Strong technical skills - i.e. with MS Office (Word, Excel, PowerPoint), Google, applicant tracking systems, recruitment internet resources and search engines, etc.
- Experience working with all levels of an organization.
- Excellent organization, follow-up skills, and the ability to work under pressure and meet deadlines.

**Experience / Knowledge**
- Knowledge of overall staffing operations.
- Knowledge of State and Federal employment law.
- Excellent written and oral communications skills along with excellent computer skills.
- Excellent organization, follow-up skills, and the ability to work under pressure and meet deadlines.
- Strong time management skills with attention to detail.
- Must possess a disciplined work style with the ability to show comparable urgency with proactive work as with deadline-driven work.
- Willing and able to adjust to multiple demands and shifting priorities while demonstrating flexibility and resilience.
- Strong relationship building.

**Physical Demands**
- Ability to work in a very fast-paced and stressful environment.
- Ability to work on a computer over a major portion of the work day.
- Able to lift up to 25 pounds

**Terms of Employment**
- This is a 12-month work year position. Salary and benefits as established by the Board of Education.

**Salary Information**
- The full salary range for this position is $45,260.80 - $67,891.20. It is our typical practice to hire in between the minimum and midpoint ($56,576).
- Benefit / Pension eligible
- JobID: 34822

**Position Type**:
Human Resources/Specialist**Date Posted**:
5/6/2024**Location**:
Human Resources Department**Date Available**:
05/06/2024**Closing Date**:
Until Filled

**Position / Title**: HR Specialist**Bargaining Unit**: NON-UNION**Department/Location**: Human Resources**Calendar Days**: 261**Reports To**: Director of Human Resources**JD Revision Date**: 08/19/2022**Supervises**: N/A**Function / Position Summary**
This position is responsible for the administrative support of day-to-day Human Resources staffing & recruitment duties including HRIS updates and maintenance, onboarding and exit process, I-9s, recruitment management system, new employee files, employee status changes, compiling reports, data analysis, and working with designated union groups to maintain employee seniority and labor relations.
**Job Duties / Responsibilities**
- Comply with mainta

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