Buyer I

**Buyer I**:
**Job no**: 540445

**Work type**: Staff

**Location**: Pomona

**Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

**Type of Appointment**: Full-Time, Probationary

**Job Classification**: Buyer I

**Anticipated Hiring Amount**:$3,949 - $4,583 per month

**Work Hours**: Monday - Friday 8:00am-5:00pm

**THE DEPARTMENT**

The primary function of the Procurement Services Department is to purchase goods and services through collaborative approaches, by leveraging spend and managing suppliers to optimize costs, improve supplier performance, and lowering risk for University requirements. This includes ensuring that the University complies with all contract rules and laws, as established by the government, including State of California and the Chancellor's Office.

**DUTIES AND RESPONSIBILITIES**
- Coordinates the acquisition and contract processes (formal and informal) on orders and agreements, including specification development, advertising, bid preparation, public bid openings, negotiation, analysis and award of purchase contracts with signature authorization up to $25,000. Process includes: soliciting price quotes, contacting vendors to discuss products and pricing, purchasing a wide variety of commodities and services, generating purchase orders in PeopleSoft system, reviewing, following-up, closing out purchase order issues, and creating and reviewing contracts.
- Maintains positive working relationships with other State Agencies, vendors, and the campus community (Academic and Administrative).
- Participates in all Procurement Training offered to campus community and is responsible for effective negotiations both external and internal to the campus.
- Works with University Financial Services, Accounts Payable department, Asset Management, and Distribution Services on an ongoing basis, to ensure the proper information is input into the PeopleSoft system for the processing of invoices, correcting purchase orders for payment and the closing out of purchase orders for the reconciliation process.
- Contracting for CSU Clinical, Affiliation, and Student Learning Agreements Execution and monitoring of Clinical, Affiliation, and Student Learning Agreements in support of campus needs
- Evaluate Contract Request Forms for clarity, special requirements and appropriate Campus authorization.
- Timely and accurate processing of large volume of Clinical, Affiliation, and Student Learning Agreements.
- Provide excellent customer service and overall procurement guidance to campus users.
- Routinely provide timely follow up and status of agreements. Perform monthly review and analysis of campus agreements.
- Research prior year Clinical, Affiliation, and Student Learning Agreements for accurate renewal processing.

**QUALIFICATIONS**
- Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
- Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements. or leases.

**Preferred Qualifications**
- CSU and state purchasing experience desirable, PeopleSoft experience, e-procurement experience desirable.
- Make comparisons of cost data; and, depending on assignment, plan and lead the work of others.
- Ability to use a computer is very desirable

**Equity, Diversity, and Inclusion**

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website.

**Out of State Work**

**Background Check**

**Employment Eligibility Verification**

**Conflict of Interest**

**Security & Fire Safety**

**Pay Transparency Nondiscrimination**

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

**CS