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Production Planner
4 months ago
Description:
Johnson & Quin specializes in producing large volume direct mail and integrated communication campaigns for well-known marketing companies throughout the U.S. Our teams use the latest technology in data processing, security, personalization and mailing to create highly personalized and variable communications.
**POSITION FUNCTION**
Responsible for analyzing a customer’s specifications, using knowledge of production methodologies, and determining vendor services required to efficiently and cost effectively produce the project. Estimates, as well as purchases materials and services from outside vendors. Coordinates and manages all aspects of the external parts of the project needed with internal production departments.
**MAJOR RESPONSIBILITIES**
- Analyzes customer specifications sent from Sales to determine the most efficient method to produce the project. Utilizing production knowledge and equipment capabilities, enters specifications into the Estimating system (module of Monarch) to generate a preliminary pricing estimate. Working closely with Sales Representatives, may develop revised estimates dependent upon new or enhanced information received from the client.
- Sources vendors and solicits quotations on outside services and materials (i.e., paper, cartons, prepress, printing, imaging, bindery and lettershop). Evaluates vendor quality and negotiates to obtain the best price. Continually sources new vendors while working to enhance relationships with current vendors to secure better pricing and service.
- Acts as liaison with outside vendors, initiating and managing the purchase of materials and/or services via purchase orders (module of Monarch). When appropriate, schedules and may conduct press okays. Works closely with Scheduling, Account Management, and Sales to synchronize the completion of the client’s project. Confirms timely delivery of final product and/or services. Reviews hourly QC pulls directly after a production run. Verifies vendor invoices to ensure timely and accurate billing.
- Works with vendors and other internal departments to estimate and establish costs for alteration requests and ensures that additional costs are documented properly in the job so that the Account Manager and Sales Representative can determine an updated sell price to the client.
- Analyzes and prepares various management reports regarding job cost analysis, vendor reviews, final job estimates, etc.
- Completes other various duties as assigned by manager.
- Adheres to all Security Policies and Procedures as referenced in the Employee Security Handbook.
**WORKING CONDITIONS**
Normal office environment and some exposure to a manufacturing plant facility onsite. Flexible hybrid schedule based on department in-office assignments.
**DISCLAIMER**
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
**Requirements**:
**QUALIFICATIONS**
- 5+ years experience in vendor management and estimating specifically in the printing and Lettershop industries. Good comprehension of the technical and mechanical aspects of producing a direct mail piece.
- Excellent computer skills especially in spreadsheet development and manipulation; Microsoft office products preferred.
- Excellent oral and written communications as well as interpersonal skills.
- Knowledge of ePS Monarch or other enterprise-wide project management system.
- Superior analytical and mathematical skills.
- Strong negotiating skills and the ability to multitask.
- Familiarity with electronic prepress process including proofing and print quality.
**ESSENTIAL JOB FUNCTIONS**
- To speak, write and read proficiently in English
- To manipulate a computer keyboard
- To communicate via the telephone
- The ability to distinguish color
- The ability to stand, walk or sit for extended periods of time
- The ability to travel by own means to vendor sites.
