Facilities Manager

4 weeks ago

Pasadena, United States First Financial Credit Union Full time

Financial Credit Union (FFCU), a Southern Californian based financial institution, is seeking a highly skilled and experienced Facilities Manager to join its team onsite at FFCU's new operations center in Pasadena. As the Manager of Facilities, you will be responsible for managing and maintaining all aspects of our facilities to ensure they are safe, efficient, and well-maintained.

**Responsibilities**:

- Manages duties and responsibilities of all Facilities Specialists.
- Customarily and regularly directs the work of the Facilities Team.
- Has the authority to hire and performance counsel employees. Further, may recommend the firing and the advancement and promotion or any other change of status for assigned employees, which will be given particular weight and consideration.
- Customarily and regularly exercises discretion and independent judgment as it pertains to Facilities.
- Motivates, trains and develops staff.
- Oversees Corporate building and Branch offices' maintenance including participating in vendor negotiation/contract agreements for janitorial and other maintenance services; ensuring vendor work is completed in accordance with contracts
- Manages the facilities department and assure the proper maintenance of equipment including copiers, fax machines, scanners, general office equipment, and fitness center equipment
- Responding to requests for service from employees and resolving related problems
- Maintains contracts and associated documentation; ensures equipment is serviced as scheduled and repaired as necessary; ensures supplies are available, and meter-reading deadlines are met
- Manage the processing of mail, shipping & receiving, copy services to ensure pickup and delivery of inter-office, courier and outside mail is made in accordance with schedules
- Coordinates requests for moving furniture and equipment for Corporate Center and Branch offices
- Controls and monitors security of Corporate Center facilities; controls and issues keys and codes
- Maintains and updates corporate key log as needed
- Monitoring and maintaining an attractive appearance for Corporate Center facilities and Branch offices
- Providing 24 hour on-call contact information to police, fire, alarm and appropriate vendors
- Reviews and approves invoices for utilities, maintenance and other contracts and other payables for accuracy and completeness
- Participates in the development of the annual budget; reviews expenditures for compliance with budgets; completes monthly budget variance report.
- Controls and monitors security of Corporate Center facilities
- Maintains master schedule for Corporate Office training rooms; ensures room setups are made as requested
- Develop, update, and maintain facilities operating procedures.
- Researches new methods, materials, services and equipment that would benefit the Credit Union in terms of efficiency or cost savings
- Gathers and analyzes data and prepares various routine and special reports as required
- Serves on the Safety and Security committee and has direct involvement in the implementation of any changes to the facility that are deemed necessary
- Completes or attends required compliance and/or industry training as assigned
- Performs all duties in compliance with laws, regulations, Credit Union policies and procedures
- Must comply with all BSA and OFAC regulations
- Performs all other duties as assigned

**Qualifications, capabilities, and skills**
- High School graduate or equivalent. College degree preferred.
- Working knowledge of facilities maintenance and related CAL/OSHA regulations
- Strong knowledge of facilities management, maintenance, and procedures
- Working knowledge of mail services and US Postal Service regulations
- Strong organizational and follow-through skills, must be able to work independently and to prioritize tasks and projects
- Working knowledge in Excel, Word, PowerPoint, and Outlook
- Basic accounting skills to prepare and monitor annual budgets
- Effective oral and written communication skills
- Strong planning, organization and administration skills
- Must be in good physical condition and able to lift up to 75 pounds
- Ability to travel to various branch locations
- Minimum of 3 years of Facilities/Building Operations/Property Management related work experience in an office environment
- Certification in CPR, AED, and First Aid preferred
- Must have a valid California driver's license and good driving record
- Proven leadership through effective communication, coaching, training and development
- Other duties as assigned

**We offer the following exceptional benefits**:

- Medical, Dental, Vision, Flexible Spending Accounts and Employee Assistance Program
- Company-sponsored Life insurance, short
- and long-term disability
- Voluntary Benefits with Colonial Life and Guardian
- Paid Time Off (PTO) for Non-Union employees
- Additional PTO Service award for every 5 years of service
- 401(k) with 5% Safe Harbor Employer Contributions
- Speci

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