Procurement Specialist I
2 weeks ago
We Are:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.
We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.
The Finance Section provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and DOE requirements. Within the section, the Accounting Department provides accounting, reporting and other financial services to support the research programs at the Lab and is responsible for recording, organizing, summarizing, and interpreting the financial activities of the laboratory. Our Budget Office is responsible for the preparation, consolidation, distribution, and reporting of the Laboratory budgets. Our Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.
Fermi Research Alliance’s (FRA) Finance Section seeks to hire an experienced Procurement Specialist I to join the Procurement team. These individual contributor roles reports to the Procurement Manager. Under direction, your responsibilities will include acquisition planning, soliciting and evaluating proposals, selecting qualified subcontractors, conducting price and cost analysis, negotiating subcontract terms and condition, drafting contractual instruments, obtaining approvals, awarding subcontracts, performing subcontract administration, ensuring the completeness, organization, and accuracy of the subcontract and associated documentation. You may be assigned routine to extremely complex and high dollar value contractual arrangements to support FRA’s mission. Responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and the Department of Energy (DOE).
Based upon the Procurement Specialist I:
Under supervision or direction, procure routine to highly complex, and low to high dollar value equipment, materials, and services for the laboratory and/or highly specialized project requirements required to support FRA’s mission.
These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and the Department of Energy (DOE), in accordance with established procurement policies and procedures, contract law, commercial practice and applicable federal procurement regulations.
Duties and Responsibilities:
Based upon the Procurement Specialist I Level:
- Provides acquisition of routine to highly complex and low to high dollar value equipment, materials, and services including project requirements to support FRA’s mission.
- Solicits requests for proposals for subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, drafts contractual instruments, obtains approvals, and awards procurements.
- Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions and others as appropriate.
- Plans and develops subcontracting requirements with internal Laboratory customers.
- Keeps abreast of new and revised regulations by reviewing policies and procedures, trade journals, government regulations, and procurement laws, and participating in on-the-job training, staff meetings, and formal/specialized training.
- Requires accountability for established Procurement metrics.
- Provides excellent customer service and meets established customer service goals.
- Other duties as assigned.
- Abides by and is responsible for performing all duties in accordance with all environment
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