(Bom) Business Office Manager

2 weeks ago

Passaic County NJ, United States Complete Care Management Full time

**Position Title: Business Office Manager (BOM)**

**COMPLETE CARE: Long-term/Rehabilitation**

**Location: Passaic County, NJ**

**Summary**: The Business Office Manager oversees all administrative and financial functions within the long-term care facility. This includes managing financial records, billing, accounts receivable/payable, payroll, budgeting, and ensuring compliance with relevant regulations. The BOM collaborates with other department heads to maintain operational efficiency and fiscal responsibility.

**Business Office Manager (BOM)**

**Responsibilities**:
**Financial Management**:

- Maintain accurate financial records and documentation.
- Prepare and manage budgets in collaboration with facility administration.
- Monitor financial transactions, including accounts payable and receivable.
- Coordinate billing processes for residents and third-party payers, ensuring accuracy and timeliness.
- Oversee cash management and banking activities.

**Billing and Accounts Receivable/Payable**:

- Process invoices, payments, and reimbursements.
- Follow up on outstanding accounts receivable and resolve billing discrepancies.
- Manage vendor relationships and negotiate contracts for goods and services.
- Ensure compliance with billing regulations and procedures.

**Payroll Administration**:

- Coordinate payroll processing, including timesheet verification and wage calculations.
- Ensure accuracy of payroll data and compliance with labor laws.
- Address payroll inquiries and issues from staff members.

**Regulatory Compliance**:

- Stay updated on regulatory requirements related to financial management in long-term care facilities.
- Ensure compliance with federal, state, and local regulations governing billing, accounting, and financial reporting.
- Prepare financial reports and documentation for audits and regulatory inspections.

**Team Collaboration**:

- Work closely with department heads and administrative staff to streamline processes and improve operational efficiency.
- Provide financial guidance and support to department managers as needed.
- Participate in facility meetings and committees to contribute to organizational goals and initiatives.

**Training and Development**:

- Train staff members on financial policies, procedures, and software systems.
- Provide ongoing support and guidance to staff regarding financial matters.
- Identify opportunities for professional development and training to enhance staff skills and knowledge.

**Business Office Manager (BOM)**

**Qualifications**:

- Knowledge of accounting, finance, business administration, or related field **in Long Term Care** (preferred).
- Previous experience in financial management, preferably in a healthcare or long-term care setting.
- Strong understanding of billing processes and regulations related to long-term care reimbursement.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Knowledge of regulatory requirements and compliance standards applicable to long-term care facilities.

**Working Conditions**:

- Typically works in an office environment within the long-term care facility.
- May require occasional evening or weekend hours to meet deadlines or address urgent issues.
- Interacts regularly with residents, families, staff members, and external vendors.

**Business Office Manager (BOM)**

Complete Care is an equal opportunity employer.

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