Account Receivable Clerk
4 days ago
The Accounts Receivable Clerk is responsible for the overall daily accounts receivable transaction. The primary responsibilities include processing invoices in a timely and accurate manner, collecting, verifying, ensuring accurate classifications, posting, recording receivable data, reconciling, monitoring the AR aging report, and remaining in contact with customers daily to solve the delinquent until payment is received, and providing excellent customer service. In addition, you will perform a variety of accounting, bookkeeping, and financial tasks and administration.
**RESPONSIBILITIES INCLUDES BUT IS NOT LIMITED TO**:
- Provide accounting and clerical support to the accounting department.
- Perform daily account analysis and reconciliation to ensure the accuracy and completeness of financial records.
- Maintain customer database profile confidentiality.
- Collaborate with the sales team to ensure AR activities comply with established protocols.
- Notify the sales manager and account advisor of delinquent accounts and maintain open communication on collection status.
- Generate Invoices, input payments, and reconcile AR accounts in QuickBooks and other software.
- Perform daily financial transactions, including verifying, classifying, computing, posting, and recording data.
- Ensure invoicing interfaces with transportation planners and other departments to validate that customer charges are accurate and timely.
- Accept and process payments received (ACH, checks, credit card, etc.) in compliance with our financial policies and procedures.
- Send invoices and monthly statements to customers.
- Monitoring and maintaining the AR aging report daily; Follow up on outstanding invoices and contact clients to ensure payments are received promptly.
- Negotiate payment arrangements and make collections as needed.
- Provide excellent phone etiquette when communicating with customers.
- Responding to customer inquiries in a timely and accurate manner to support on-time payments, which will promote long-standing and trusting customer relationships.
- Research, track, and verify differences to resolve payment and billing discrepancies.
- Reconcile the AR ledger to ensure all payments are accounted for and correctly posted in the systems.
- Create client status and generate AR aging reports weekly and monthly for the management to review for further action.
- Perform administrative functions, including scanning and filing checks, invoices, and documents.
- Prepare monthly and quarterly commission reports and Tip reports.
- Assistant with month-end closing and year-end audit.
- Create and maintain forms and Excel spreadsheets for various reporting purposes.
- Maintain and handle employee reimbursements, expense reports, and audit receipts.
- Reconcile accounts and credit card statements promptly.
- Prepare monthly and annual cash expense reports and audit cash receivable.
- Ensuring the company's daily accounting functions run accurately and effectively.
- Assist the Accounting Department in reconciling revenue accounts monthly.
- Perform Accounts and credit card reconciliation.
- Data entry and maintenance of different reports in the Excel spreadsheet.
- Performs other Accounting/Administrative tasks as assigned by the manager.
**REQUIREMENTS**:
- An associate degree in accounting or equivalent work experience is required.
- At least four years of experience in accounts receivable, collection, and reconciliation.
- Excellent understanding of collections policies and procedures.
- In-depth working knowledge of basic accounting principles and proficiency in double-entry bookkeeping principles and practices.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Advanced and proficient in using computer skills and Microsoft Excel.
- Must be advanced in QuickBooks with 4+ years of Experience and strong knowledge of The Chart of Accounts in QuickBooks.
- Experience with tracking credit card transactions and reconciliation.
- Strong analytical skills with the ability to perform account analysis and reconciliation.
- A high degree of accuracy in managing many detailed tasks.
- Excellent attention to detail and accuracy in data entry, including numerical input and the ability to identify discrepancies.
- Ability to perform scanning, filing, e-filing, and record-keeping tasks.
- Effective and excellent oral and written communication and negotiation skills for interacting with customers and employees.
- Excellent administrative and analytical skills in a dynamic office setting with the ability to articulate information within short deadlines.
- Resourceful and "outside the box" thinking to solve problems and improve operational efficiency.
- Must be able to handle difficult situations and personnel problems effectively.
- Must prioritize responsibilities effectively in a high volume and fast-paced environment and be flexible to wear many hats.
- Ability to work independently, get along wel
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