Assistant to Vice President Inclusion and Belonging

4 weeks ago

Richmond, United States University of Richmond Full time

**SUMMARY**:
The Assistant to the Vice President for Inclusion and Belonging provides a wide variety of administrative, secretarial, and program support to the Vice President and the Office of Institutional Equity & Inclusion, including serving as the primary point of contact for the office. Provides administrative support for the Vice President of Inclusion and Belonging, the Office of Institutional Equity & Inclusion, and the committees on which the Vice President and Director of the Office of Institutional Equity & Inclusion serve or chair. This role is also responsible for the oversight, planning, and execution of meetings and events hosted or co-hosted by the Vice President and the Office of Institutional Equity & Inclusion.

**RESPONSIBILITIES**:
**Provides administrative support**
- Develops and coordinates administrative processes and work routines for the office
- Deals with administrative problems and inquiries, and resolves routine and highly complex administrative issues.
- Creates and manages expense reports and reconciles purchasing card statements and receipts.
- Oversees the monthly budgets for all departments reporting to the Vice President.
- Coordinates office supplies.
- Manages the Vice President and Director’s calendars and books travel as necessary.
- Responds to meeting requests for the Vice President and under the direction of the Vice President responds to requests to attend, speak and/or present at meetings and events on and off campus.
- Keeps the Vice President and Director apprised of important deadlines, events, assignments, and meetings.
- Sorts and filters incoming correspondence for the office and the Vice President; responds to and/or routes as appropriate.
- Supports and staffs the Board of Trustees DEIB Committee, including preparation of materials and minutes

**Plans meetings and events**
- Plans and schedules meetings on behalf of the Vice President and the Office of Institutional Equity & Inclusion, including reserving space, arranging catering where necessary, and assisting with agendas, programming, guest speakers, etc.
- Allocates time in advance of important meetings and presentations for the Vice President and Director to prepare, materials, reports, etc.
- Plans, schedules, and provides logístical assistance for events hosted or co-hosted by the Vice President and Director.
- Coordinates campus visits with consultants, vendors, and special visitors including scheduling, booking accommodations, meeting space, and all logistics associated with visit.
- Lends assistance at Inclusion and Belonging events and activities, as needed.

**Assists the Vice President with the preparation of reports, materials, presentations, memos, correspondence, filing and other documents for distribution to a variety of audiences**
- Assists the Vice President with proofreading reports, letters, proposals, and memos.
- Drafts correspondence for the Vice President and prepares letters for signature.
- Using best office practices, manages and organizes the electronic filing system (Box) for documents related to the office.
- Assists the Vice President with preparation of meeting agendas, materials, reports, etc. and distributes as appropriate.

**QUALIFICATIONS**:

- Knowledge of planning and scheduling techniques.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to work occasional overtime, including evenings and weekend events.
- Word processing and/or data entry skills.
- Ability to create, compose, and edit written materials.
- Knowledge of office management principles and procedure.
- Ability to coordinate and organize meetings and/or special events.
- Ability to build strong relationships and networks with colleagues and departments across campus.
- Ability to manage complex projects.
- Ability to work independently, efficiently and accurately; perform duties with considerable degree of autonomy.
- Attention to detail, organized, thorough, and consistent with follow through
- Ability to handle confidential information.
- Expert skill level with Microsoft products, including Outlook, Word, Excel, and PowerPoint; and Adobe Acrobat is required.
- Ability to troubleshoot problems with office equipment and software programs.

**EDUCATION & EXPERIENCE**:

- High school diploma or equivalent required.
- Bachelor’s degree preferred.
- Minimum 4+ years of administrative experience in a fast-paced environment, preferably in a higher education setting and/or supporting a senior level executive.

**WORK HOURS**:

- Full-time, non-exempt position
- Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week; occasional overtime, including evenings and weekend events.

**SALARY STRUCTURE**:
Pay Grade 5 (Hiring Range $18.79 to $24.90 per hour)

**ABOUT UR**:

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