Ap Clerk

**_AP Clerk_**:
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- We are an Equal Opportunity Employer; all inquiries are kept confidential.

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**Position Purpose (Summary)**

**The function of this position is to**:

- Manage the processes required to provide accurate and timely financial reporting to the owner and key people as directed
- Responsible for directing and/or performing A/P functions.
- Maintain adherence to company policies, practices, and procedures by all employees
- Review of processes to insure proper checks and balances throughout the operation with a focus on the financial aspects

**AP Clerk Responsibilities/Duties/Functions/Tasks**
- Proficient in Quick Books Payroll and tax reporting
- Purchase supplies and equipment as authorized by management
- Monitor office supply levels and reorder as necessary
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Take all reasonable discounts on supplier invoices
- Pay any debt as it comes due for payment
- Monitor debt levels and compliance with debt covenants
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Ensure that receivables are collected promptly
- Record cash receipts and make bank deposits
- Conduct a monthly reconciliation of every bank account
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintain the petty cash fund
- Maintain an orderly accounting filing system
- Act as a backup for other roles in the company
- Comply with local, state, and federal government reporting requirements
- Provide clerical and administrative support to management as requested to customer (both internal and external) service
- Have a good working knowledge of our products and services being offered which may require additional study and training both on and off site
- Establish goals and objectives as they relate to the position, along with a plan of action to attain or exceed set goals
- Regularly review, monitor, and report progress against goals
- Communicate effectively with associates, superiors, vendors, and customers
- Possess superior interpersonal skills.
- Must be able to work under time constraints, budgetary limits, and pressures
- Efficiently manage his/her time and schedules
- Constantly be learning through training from suppliers, trade shows, seminars, independent study, and other employees
- Work and drive safely, and be able to recognize and avoid dangerous situations
- Complete other duties as assigned