Staff Assistant
2 weeks ago
**Staff Assistant**
**This position requires an active SECRET clearance.**
A Staff Assistant will provide office management, scheduling, travel, research, and records management support.
**Compensation & Benefits**:
Estimated Starting Salary Range: $104,551.77
Pay commensurate with experience.
**Staff Assistant Responsibilities Include**:
- Scheduling: Provide scheduling support to the Under Secretary by maintaining and updating the daily schedule. This includes managing the Under Secretary’s official calendar, scheduling meetings, registering for events, producing a daily schedule card, handling motorpool requests, and escorting guests to the office suite. Additionally, the individual will need to conduct a daily check-in in the morning and a check-out in the evening with the Under Secretary to review the day’s activities and provide any updates.
- Travel Preparation: Oversee the Under Secretary’s travel including researching flights options and drafting a buckslip with proposed travel itinerary, making travel arrangements via E-2 solutions, preparing and submitting country clearance requests, securing hotel rooms, overseeing seat selections for flights, securing fund cites for travel related expenses, checking-in the Under Secretary for flights, and preparing vouchers.
- Administrative/Logistical Support: Implement tasks such as answering the telephone, initiating calls with foreign interlocutors, greeting guests in the office suite, setting up coffee and tea for external meetings, ordering office supplies, maintaining a gift registry, and drafting general correspondence such as thank you letters.
**Staff Assistant Experience, Education, Skills, Abilities requested**:
- Requires SECRET security clearance and ability to obtain a TOP SECRET security clearance and favorable SCI determination.
- One (1) year or more work experience providing administrative support to a senior official at an Assistant Secretary level or above.
- Knowledge of E-2 solutions for travel and familiarity with State Department travel rules and regulations
- Familiarity engaging with foreign delegations and representatives.
- At least one year of experience working in a busy office setting.
- Ability to solve problems and encourage consistent, solid performance.
- Strong written and spoken English-language communications skills.
- Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
- Strong organizational, interpersonal, and computer skills.
- Ability to travel CONUS and OCONUS
- Must pass pre-employment qualifications of Cherokee Federal.
**Company Information**:
Similar Searchable Job Titles:
- Administrative Assistant
- Office Assistant
- Executive Assistant
- Administrative Support Specialist
- Personal Assistant
Keywords:
- Administrative tasks
- Calendar management
- Meeting coordination
- Document preparation Office organization
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